ABOUT THE WALTERS ART MUSEUM
The Walters Art Museum is among Americas most distinctive museums, forging connections between people and art from cultures around the world and spanning seven millennia. Located in Baltimore’s Mount Vernon neighborhood, the Walters is free for all. The museums campus includes five historic buildings and 36,000 art objects. The Walters At Museum has a COVID-19 Vaccination Policy that requires all employees to be fully vaccinated per the CDC’s definition of full vaccination.
Today, the Walters serves Baltimore and Maryland by embracing its role as educator and storyteller, using the collection as a vehicle of knowledge and cultural expression to support learning, dialogue, and community engagement. The museum is committed to public education, offering essential programs that help people to connect art to their lives. The Walters Visitor Promise aligns staff and volunteers across the museum to preserve and share the works in our care for future generations, partner with communities, and create welcoming, accessible experiences for visitors. The museum offers challenging and creative work opportunities by promoting collaboration, teamwork, and a culture that celebrates the diversity and inclusion of all. In December 2020, the museum finalized a set of multiyear diversity, equity, accessibility, and inclusion (DEAI) goals in alignment with the museums Strategic Plan and grounded in the following commitments: expand the histories the museum examines and share; partner with our communities; and center equity, inclusion, and accountability in our culture and decision-making.
Overview:
The Walters Art Museum has a robust program of special events including several ticketed fundraisers, donor cultivation and stewardship events, and other functions to connect donors to the museum. Reporting to the Manager of Development Events and Special Projects, this position will lead all cultivation and stewardship events for the Development department. They will also provide logistical support for the museums fundraisers, including its largest annual event An Evening at the Walters. To support the Development departments goal to expand its donor base, this position will also support a plan to identify prospects and cultivate donors from attendee lists. The Assistant Manager of Events and Donor Engagement will also be the primary contact for any rental inquiries and provide cross-divisional support when needed.
Special Events
- With oversight from the Manager of Development Events and Special Projects, plan, design, and produce exceptional special events for the Development Department that reflect and advance the Walters brand and cultivate prospects and donors.
- Coordinate all aspects of events including oversight of professional caterers, vendors, contracts, and set-ups to ensure museum policies and procedures are enforced.
- Work with Marketing & Communications team on event collateral including invitations, website updates, email and social media marketing, and other printed materials.
- Manage event production timelines.
- Track RSVPs and prepare event related materials, including name badges, escort cards, and seating assignments, when appropriate.
- Draft vendor contracts for review and approval.
- Manage event budgets; track expenses, code and submit invoices for review and approval.
- Manage technology and logistics for virtual events.
- Assist with preparation of sponsorship materials and mailings for fundraising events.
- Track sponsorship solicitations and ticket sales.
- Using the Altru database, create reports and coordinate completion of gift acknowledgments for fundraising event sponsorships and ticket sales with Donor Relations Coordinator.
- Assist with seating assignments and floor plans, programs and menus, and prepare check-in lists as needed.
- Assist with vendor management, check-in, and other duties as needed.
- Provide logistical support to the Manager of Development Events and Special Projects and help coordinate facilities, security, A/V needs and volunteers.
- All Other duties assigned.
Donor Engagement
- Work with the Development team to support a cohesive stewardship plan for individual, foundation, government and corporate donors and prospects.
- Identify prospects and cultivate donors from attendee lists.
- Identify new sponsorship opportunities for special events.
- Work with Donor Relations Coordinator to ensure event attendees are integrated into the museums regular donor relations and follow up plans.
- All other duties assigned.
General Development Support
- Attend weekly scheduling meetings to report out on event logistics.
- Book events in scheduling software, send work requests, and manage Development departments calendar of events.
- Primary contact for museum rental inquiries.
- All other duties assigned.
Requirements:
- Bachelors Degree.
- 3-5 years relevant experience with events, meeting/conference planning, and or fundraising.
- Excellent writing and editing skills.
- Must be attentive to detail, follow guidelines, and meet multiple deadlines.
- A high level of initiative, excellent interpersonal, time management, customer service and organizational skills.
- Ability to work independently and in a collaborative team setting with strong interpersonal skills.
- Diplomacy and tact in dealing with a diverse group of people.
- High level of ability to exercise discretion with sensitive information, maintain confidentiality, and use sound judgment.
- Familiarity with event vendors, event trends, production and planning techniques and knowledge on how to execute a plan to coordinate the vendors to work as a team.
- Flexibility and self-initiative with high standard for quality work.
- Ability to work evening and weekend hours.
- Computer proficiency in Microsoft Office Word and Excel.
Desired:
- Blackbaud/Altru experience a plus.
- Experience and/or interest in arts and culture.
Working Conditions:
- Must have flexibility to work weekends and evenings and to travel locally and domestically.
- Must be able to lift up to 15lbs and move safely around spaces and buildings.
All employees must be legally authorized to work in the United States.
Walters Art Museum
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ESSENTIAL FUNCTIONS:
- Support production staff with variety of projects using production gear including various models of cameras, lenses, tripods, and other gear related to shooting.
- Work with Production team to build sets for production needs.
- Assist with general duties.
- Maintaining production equipment before and after projects.
- Coordinate the tracking of all production assets.
- Assist with research and ordering of equipment.
- Support with reporting and tracking maintenance and repairs of production equipment.
- Ingest media into company’s archiving system and prepare media for Editors.
- Log footage and edit basic to intermediate level projects.
- Operate additional cameras as needed for production needs including live events.
- ALL OTHER DUTIES AS ASSIGNED
EXPERIENCE/QUALIFICATIONS:
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KNOWLEDGE, SKILLS, AND ABILITY:
- Thorough understanding of fishing, hunting, and other outdoor skills as required to best work with production team in outdoor recreation company.
- Strong work ethic. Outgoing personality with ability to interact within group of creative individuals in a dynamic and constantly changing environment. Willingness to react with short notice to changes in daily routine.
- Willing to travel as required – often locations require extensive driving and multiple night stays with early and late hours.
- Strong communication skills – able to understand direction and make themselves understood when communicating objectives for accomplishing story lines or goals of a production.
- Thorough knowledge of Avid non-linear editing systems, specifically the Avid Media Composer or similar.
- Strong working knowledge of various codecs, containers and file types used in today’s media environment.
- Able to work within a team environment including in the field or studio and in the post process, editing and finishing.
- Able to lift and carry heavy equipment in variety of terrain and conditions from very hot to very cold.
- Good driving record, able to secure Missouri Operator’s License Class E.
- Good organizational skills: able to keep multiple projects balanced at any one time
- Strong video resume required. This resume should demonstrate samples from all of the areas mentioned above.
TRAVEL REQUIREMENTS:
- 25-30%
PHYSICAL REQUIREMENTS:
- Regularly performs computer work and sits.
- Occasionally walks and stands.
- Seldom/never lifts up to 50lbs.
INDEPENDENT JUDGEMENT:
- Performs duties within scope of general company policies, procedures, and objectives. Analyzes problems and performs needs assessments. Uses judgment in adapting broad guidelines to achieve desired result. Regular exercise of independent judgment within accepted practices. Makes recommendations that affect policies, procedures, and practices.
Full Time Benefits Summary:
Enjoy discounts on retail merchandise, our restaurants, world-class resorts and conservation attractions!
- Medical
- Dental
- Vision
- Health Savings Account
- Flexible Spending Account
- Voluntary benefits
- 401k Retirement Savings
- Paid holidays
- Paid vacation
- Paid sick time
- Bass Pro Cares Fund
- And more!
Bass Pro Shops is an equal opportunity employer. Hiring decisions are administered without regard to race, color, creed, religion, sex, pregnancy, sexual orientation, gender identity, age, national origin, ancestry, citizenship status, disability, veteran status, genetic information, or any other basis protected by applicable federal, state or local law.
Reasonable Accommodations
Qualified individuals with known disabilities may be entitled to reasonable accommodation under the Americans with Disabilities Act and certain state or local laws.
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