Position Overview
The Senior Show Producer is primarily responsible for the successful planning and execution of corporate events, association events, keynotes, special events and branding activations. The Senior Show Producer will lead and inspire event teams, manage expectations and work collaboratively to find creative solutions during the development of projects. The Senior Show Producer will provide design guidance, and oversight of event management team for large scale events. They will produce and stage all elements of a program, hire or select and oversee show staff, forge positive relationships with client and verify final billing. This role manages efforts of all departments working on an event to properly execute a flawless production process while maintaining budget control, safeguarding profitability, and exceeding customer expectations. The Senior Show Producer is responsible for creating a Scope of Work relevant to the event. The Senior Show Producer is responsible for relaying any pertinent information up a Program Producer, when applicable. The Senior Show Producer reports to the Director, Program Production.
Key Job Responsibilities
Sales and Marketing Support:
- Partner with Sales during the proposal stage (including RFP assistance and/or proposal writing)
- Evaluate initial creative concepts, define deliverables and budgetary elements
- Keep current with changing trends in event technology and design
- Work with marketing team to produce collateral for Encore service offerings (scenic, creative, event production)
Event Pre-Production:
- Manage and maintain the event’s creative vision by bringing all elements/teams together from planning to execution.
- Consult with a Program Producer to prepare event budget, and review any scope changes throughout event pre-production.
- Collaborate with venue teams for any projects in managed properties, if applicable.
- Lead all project management elements, team meetings, benchmarks, etc.
- Arrange and attend client site inspections.
- Engage Creative Department to develop graphics and print materials.
- Engage Project Manager to oversee technical elements and create production schedule.
- Identify and mitigate risks to projects and solve issues before they affect production by collaborating with internal stakeholders.
- Research, recommend and hire suppliers, freelance support and talent where needed, including the review and negotiation of contracts.
Event:
- Maintain quality control throughout the entire show, while keeping event on scope.
- Ensure production budgets are well executed and remain profitable.
- Lead show calls and assist in stage management as needed.
Post-Event:
- Schedule and lead internal and client debriefs.
- Review, approve and ensure any event POs have been submitted.
- Work with finance on invoice approvals prior to client billing.
Relationship Management:
- Actively mentor team members.
- Manage and build client relationships across multiple events.
- Perform other duties as needed for Program Production.
Job Qualifications
- Bachelor’s degree in relevant field preferred
- 7+ years of show management or production experience required
- Onsite crew management experience
- Strong client relationship skills, strong written and oral communications skills, and detail oriented
- Knowledge of hospitality industry and sales processes required in addition to the ability to read and decipher financial reports and records
- Computer proficiency required including MS Office
Competencies (by Core Values)
- Responsiveness
- Ownership
- Professionalism
- Manages Complexity
- Decision Quality
- Tech Savvy
- Communicates Effectively
- Drives Quality Results
- Plans and Aligns
- Situational Adaptability
Work Environment
Hotel
Work is performed in a hotel/convention center environment with moderate exposure to outdoor temperatures and to dirt, sand and/or dust. The working conditions will vary between moderately quiet to noisy volumes. Team members will use high-end audio visual equipment and electrical components, and will be exposed to heights via lifts and ladders. Team members may be asked to work in multiple hotel locations. Working times will include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by Encore based on an individual hotel or a representation of hotels in that city or area.
Office
Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.
The above information on this description is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
Encore Global
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