Newmark

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ending December 31, 2022, Newmark generated revenues of approximately $2.7 billion. As of March 31, 2023, Newmark’s company-owned offices, together with its business partners, operate from over 170 offices with approximately 7,300 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

Description:

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

Responsibilities:

Maintain Newmark brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.

• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include, Request for Information (RFI’s), Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Update and maintain various information databases to include client and prospect databases.
• Respond to outside broker requests.
• Coordinate mass marketing mailings.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Provide informational assistance to clients to include greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• Prepare expense reports as required.
• May perform other duties as assigned.

Qualifications:

High School diploma or General Education Degree (GED) required, & 2 years’ work-related experience. Associate degree or bachelor’s degree in marketing and graphic Design a preferred.

• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position
• Problem solving, decision-making, and analytical skills required.
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines.
• Real Estate License a plus
• May perform other duties as assigned.

Newmark

Short Description

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ending December 31, 2022, Newmark generated revenues of approximately $2.7 billion. As of June 30, 2023, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with over 7,400 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

Description:

Under general supervision, performs a variety of specialized and custom tasks to provide administrative support for a team of sales professionals. Maintain confidentiality of Sales, Marketing, Client, and proprietary information and data in all communications. Position requires in-depth knowledge of Sales and Marketing administrative and operational policy and procedure and general business practices and procedures.

Responsibilities:

ESSENTIAL DUTIES:

• Maintain Newmark brand, product, office, and client messaging and consistency by applying templates to produce marketing materials to include; flyers, proposals, tour books, touch pieces, maps, floor plans, qualification packages, and market surveys.
• Review marketing material specifications, and act as point of contact and liaison with centralized marketing, analysis, and research groups to coordinate the completion and submission of financial, marketing, and various client specific property data to incorporate into customized property information packages.
• Prepare and maintain accurate documents to include (RFI’s, Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
• Update and maintain various information databases to include; client and prospect databases.
• Respond to outside broker requests.
• Create, maintain and/or purge files and records, including real estate transaction files.
• Provide informational assistance to clients to include; greeting clients, directing telephone traffic and scheduling appointments and tours.
• Coordinate complex on/offsite meetings and conferences as well as travel arrangements.
• Prepare, update, collate and package reports as instructed by team.
• Perform administrative functions and prepare communication as required.
• Prepare expense reports as required.
• Prepare and update client activity reports.
• Runner: Drop off urgent mail/packages, pickup/drop off keys for properties, make key copies.
• Transaction Management.
• May perform other duties as assigned.

Qualifications:

SKILLS, EDUCATION AND EXPERIENCE:

• High School diploma or General Education Degree (GED) required, & 2 years work related experience. Associate’s degree or Bachelor’s degree in Marketing and Graphic Design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing.
• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills.
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports.
• Utah Driver’s License in good standing.
• Must have reliable personal vehicle with appropriate car insurance.
• Able to maintain confidentiality at all times.
• Self-starter/proactive.
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential in this position.
• Problem solving, decision-making, and analytical skills required.
• Ability to prioritize, and manage multiple tasks, and meet stringent deadlines.
• Real Estate License a plus.
• May perform other duties as assigned.

Newmark

Newmark Group, Inc. (Nasdaq: NMRK), together with its subsidiaries (“Newmark”), is a world leader in commercial real estate, seamlessly powering every phase of the property life cycle. Newmark’s comprehensive suite of services and products is uniquely tailored to each client, from owners to occupiers, investors to founders, and startups to blue-chip companies. Combining the platform’s global reach with market intelligence in both established and emerging property markets, Newmark provides superior service to clients across the industry spectrum. For the year ending December 31, 2022, Newmark generated revenues of approximately $2.7 billion. As of June 30, 2023, Newmark’s company-owned offices, together with its business partners, operate from approximately 170 offices with over 7,400 professionals around the world. To learn more, visit nmrk.com or follow @newmark.

The Transaction Manager services current and new accounts by coordinating and monitoring various transaction activities and will work with internal departments to manage purchase, sales and lease transactions. The Transaction Manager will also serve as the in-house point-of-contact for clients, brokers, and others to collect or to provide information on all account transactions.

Essential Job Duties:

· Coordinate with Account Manager to align transactions with the client’s real estate objectives.

· Collaborate with assigned business units/regions to understand and support operational requirements and expansion or contraction of the business.

· Implement the transaction process to complete seamless transactions on behalf of the client and in accordance with client’s processes and procedures.

· Source and manage third party brokers/service providers where required.

· Act as the liaison between the landlord, local broker, Account Manager and Business Unit/Regional Real Estate Director.

· Assist the Account Manager in the execution of Corporate Real Estate (CRE) portfolio strategy through lease renewals, new leases, sub-leases, lease terminations and land & building purchase and sales.

· Prepare, review, analyze, and interpret financial analysis templates including book and cash flow projections, NPV (net present value), and/or IRR (internal rate of return) to determine the financial impact and economic value of multiple transaction scenarios.

· Coordinate and execute all steps surrounding transactions including the completion of project initiation sheets, market surveys, client tours, RFPs, counterproposals, LOI, broker’s opinions of value and test fits to lease execution and project closeout.

· Maintain all transaction and forms files. Prepare reports and makes presentations to relevant parties. Prepare follow up letter to brokers and clients as required.

· Monitor and maintain a real estate project tracking system to ensure timely transaction completion.

· Negotiates leases and lease amendments. Monitors lease expirations. Negotiates lease renewals within prescribed timeline.

· Serve as liaison with clients relative to administrative matters, including obtaining executed lease copies, scheduling meetings, and being available to respond to inquiries or receive new assignment requests.

· Review commission calculations with brokers, prepare deal sheets summarizing terms of transaction, and track commission payments and annual commission income reports.

· Prepare project close-out files for all completed transactions, including all transaction documents, list of project contacts, lease abstract, executed lease/agreement, and activity log.

· Track project travel expenses.

· May perform other duties as assigned.

Skills, Education and Experience:

· Bachelor’s degree in business or real estate.

· Real estate sales associate license required.

· Excellent oral and written communications skills.

· Strong knowledge of Microsoft Office including proficiency in Excel, PowerPoint, Outlook etc.

· High degree of professional customer service to both internal and external parties.

Working Conditions: Normal working conditions with the absence of disagreeable elements

Note: The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.

Newmark is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

Newmark