Music Video Casting Calls and Auditions

Casting: AA Boys

• Aged 5-13

in LA for music artist music video 6/29

$100/ 1 hour

Sony Pictures Entertainment (SPE) is a subsidiary of Sony Corporation of America (SCA), a subsidiary of Tokyo-based Sony Corporation. SPE’s global operations encompass motion picture production and distribution; television production and distribution; digital content creation and distribution; worldwide channel investments; home entertainment acquisition and distribution, operation of studio facilities; development of new entertainment products, services and technologies; and distribution of filmed entertainment in more than 130 countries.

Sony Pictures Television (SPT) operates three complementary lines of business: 1) Distribution of SPE’s feature films and television programming to television outlets around the world, 2) Local television production in key international markets, 3) International television networks and digital networks.

**Temporary Assignment Details**
Sony Pictures Miami is looking to contract an Administrative Assistant for a temporary assignment that is scheduled to begin in August.

General Summary:
The key purpose of this position is to provide administrative support to 3 executives. The Administrative Assistant is working with the Networks and Distribution team and is expected to be integrated at various levels with the processes and activities relating to the day-to-day operation of the department. The Administrative Assistant should have an enthusiastic interest in the entertainment business and a proactive willingness to take on various administrative responsibilities that is required to keep the operation running effectively and efficiently. Working within their team, the Administrative Assistant is the interface/liaison for the company to connect the operations with both internal and external contacts vendors, service providers, clients, SPT Departments, etc. A successful Administrative Assistant has a critical role in making sure that the team operates effectively, and strong communications are maintained whether supervisors are in or out of the office.

Responsibilities:

Calendars & Phone Coverage (40%): Cover executives phones. Maintain Supervisors respective, complex calendars, staying on top of all changes. Coordinate conference/video calls with all levels of executives, send calendar invites to attendees with call-in or videoconference details and ensure that all attendees receive an agenda prior to meeting as needed. Reservation of meeting and videoconference rooms required and liaison with IT needed for videoconferencing or laptop loaner needs.

Travel Arrangements & Expense Reports (30%): Arrange domestic and international travel, including booking and confirming flights, research of visa requirements, lodging and ground transportation with Company travel agents and submitting Travel Authorization requests via Ariba program. Consistent follow up to avoid changes in cost. Cost effective research. Prior to executives departure, prepare business information packets including itinerary, meeting agenda (includes confirmation of all meeting locations, times, and participants with contact information to ensure successful and productive trips), travel documents, presentations, relevant agreements, and financial binders as needed. Create and track corporate expense reports monthly in Concur Solutions database system to ensure swift monetary reimbursement and ensuring that all corporate expense reports comply with companys T&E policy prior to submission. Collect receipts from Executives required at the end of each month or upon return from a business trip.

Purchase Order processing and approvals (10%): Process purchase orders in Ariba and SAP. Tracking approval requests for the executives to ensure that travel, payments, corporate expenses, P.O.s are approved in a timely manner.

Translations/PowerPoint Presentations (10%): Translations from English/Spanish, Spanish/English of emails, memos, letters, and special projects as requested. Preparation of Power Point Presentation and reports for special meetings and other kind of presentations.

Miscellaneous duties and special projects as required (10%): Liaise with clients on a regular basis. Assist through annual special events, conventions, budget meetings, MRP meetings, annual Team Building, with things such as: meetings, movie screenings, ideas, gifts, etc. Work on multiple projects at the same time. Assist visiting executives as needed. Work with IT support to ensure that the executives computer, desk phones and business mobile phone equipment are working effectively upon request. Request computer needs, equipment, programs and loaners as needed. Liaise with assistants to executives of other divisions. Maintain friendly open line of communication to address common issues pertaining to Conventions, offsite meetings, etc. Assist with researching, exploring, and implementing acquisition and business development opportunities.

Knowledge/Skills/Abilities:

Bilingual (Spanish/English) with high proficiency in both oral and written is preferred. Preference for professional ability to translate written communications and/or documents (English to Spanish as well Spanish to English).
Good judgment, dependability, integrity, and discretion are required.
Track record of success and recognition in effectively carrying out administrative function.
Juggle multiple tasks, prioritize workload independently, and work autonomously within scope of job responsibilities.
Strong interpersonal skills with an ability to build effective relationships.
Ability to work effectively in team environment, as well as individually.
Ability to multitask and effectively function in an ever-changing business environment.
Self-motivated individual who knows where to go to find answers to questions.
Strong verbal and written skills to effectively handle business correspondence and communications.
Represent Sony Pictures Entertainment in a professional manner to internal and external contacts.
Impeccable attention to detail and organizational/project management skills.
Strong working knowledge of office management software applications (Microsoft Office) and ability to master new software applications to support the position. (i.e., Ariba, Concur Expense Systems, SharePoint, Travel requisition/Authorization System, SAP.)
Experience: 3+ years of administrative experience, preferably within a Fortune 500 company, 1+ year of experience within the media/entertainment industry is desired but not required.

Education: Associate Degree or equivalent experience required.
ALTEN

Position: Administrative Assistant – Bilingual

Work Location: Miami, FL / Onsite role

Duration: 3-4 Months Contract

Entertainment Industry

• Bilingual (Spanish/English) with high proficiency in both oral and written is preferred. Preference for professional ability to translate written communications and/or documents (English to Spanish as well Spanish to English).

• Strong working knowledge of office management software applications (Microsoft Office) and ability to master new software applications to support the position. (i.e., Ariba, Concur Expense Systems, SharePoint, Travel requisition/Authorization System, SAP.)

Experience: 3+ years of administrative experience, preferably within a Fortune 500 company, 1+ year of experience within the media/entertainment industry is desired but not required.

Education: Associate Degree or equivalent experience required.

Responsibilities:

Calendars & Phone Coverage (40%): Cover executives’ phones. Maintain Supervisors’ respective, complex calendars, staying on top of all changes. Coordinate conference/video calls with all levels of executives, send calendar invites to attendees with call-in or videoconference details and ensure that all attendees receive an agenda prior to meeting as needed. Reservation of meeting and videoconference rooms required and liaison with IT needed for videoconferencing or laptop loaner needs.

Travel Arrangements & Expense Reports (30%): Arrange domestic and international travel, including booking and confirming flights, research of visa requirements, lodging and ground transportation with Company travel agents and submitting Travel Authorization requests via Ariba program. Consistent follow up to avoid changes in cost. Cost effective research. Prior to executives’ departure, prepare business information packets including itinerary, meeting agenda (includes confirmation of all meeting locations, times, and participants with contact information to ensure successful and productive trips), travel documents, presentations, relevant agreements, and financial binders as needed. Create and track corporate expense reports monthly in Concur Solutions database system to ensure swift monetary reimbursement and ensuring that all corporate expense reports comply with company’s T&E policy prior to submission. Collect receipts from Executives required at the end of each month or upon return from a business trip.

Purchase Order processing and approvals (10%): Process purchase orders in Ariba and SAP. Tracking approval requests for the executives to ensure that travel, payments, corporate expenses, P.O.’s are approved in a timely manner.

Translations/PowerPoint Presentations (10%): Translations from English/Spanish, Spanish/English of emails, memos, letters, and special projects as requested. Preparation of Power Point Presentation and reports for special meetings and other kind of presentations.

Miscellaneous duties and special projects as required (10%): Liaise with clients on a regular basis. Assist through annual special events, conventions, budget meetings, MRP meetings, annual Team Building, with things such as: meetings, movie screenings, ideas, gifts, etc. Work on multiple projects at the same time. Assist visiting executives as needed. Work with IT support to ensure that the executive’s computer, desk phones and business mobile phone equipment are working effectively upon request. Request computer needs, equipment, programs and loaners as needed. Liaise with assistants to executives of other divisions. Maintain friendly open line of communication to address common issues pertaining to Conventions, offsite meetings, etc. Assist with researching, exploring, and implementing acquisition and business development opportunities.

ACL Digital

Job Title: Administrative Assistant III
Location: Santa Monica, CA, 90404
Duration: 3+ months contract with possible extension

Note: Position will be hybrid 3 – 4 days in the office, 1 – 2 from home, depending on the week.

Job Duties:
Position’s primary duties are to support the North American CFO, SVP of Finance, and VP/Controller of Commercial Services, with secondary duties to provide general departmental support to other Finance staff as required. The ideal candidate will come from music or entertainment, preferably within the finance or accounting areas. Previous experience supporting a high-level executive is required. Must be very efficient and highly detail-oriented; multi-tasking and working on tight deadlines in a high-pressure environment is crucial. No task is too small and no challenge too great. A “can-do” attitude and passion for the music industry are essential.
Responsibilities & Tasks

Primary Responsibilities (for CFO, SVP & VP/Controller)
Heavy calendar management (Outlook): arrange meetings and conference calls via telephone, Zoom, and email Participate in meetings as required Proactively prepare and remind executives for meetings Exercise discretion when patching calls, rolling calls, and interrupting meetings Coordinate and prioritize incoming verbal and email requests, including facilitating time sensitive signatures and approvals Prepare and process expense reports Book conference rooms and handle any associated food service, facilities or AV needs Book restaurant reservations, travel, accommodations, & car services as needed Additional administrative tasks as requested

Secondary Responsibilities (General Departmental Support)
Work closely with other assistants to facilitate general workflow Serve as cashier for in-house check printing for Santa Monica office Organize guest spaces and handle needs for internal and external finance guests visiting Santa Monica office Arrange meetings for other finance staff as requested Promptly address any IT or Facilities issues Maintain and order office supplies Maintain finance distribution lists and familiarity with general finance staff Serve as point person for finance questions coming from non-finance staff Point person for department goal setting system – work closely with People Development team to facilitate Other projects as assigned

Skills:
Ability to interact comfortably and effectively with employees of our company at all levels including Senior Management, as well as external contacts Self-motivated, proactive, and resourceful Excellent follow-through and attention to detail Flexible – able to adjust to changing priorities, and able to multi-task Excellent organization and time management skills Excellent written and verbal communication Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products, in particular Excel and Powerpoint

Keywords: Education:
Bachelor’s degree required
Minimum 5 years of experience supporting a high-level executive with discretion and confidentiality.
Experience supporting more than one executive.
Past experience with departmental management preferred.
Administrative experience in music, entertainment, accounting or finance is highly preferred.

Skills and Experience: Required Skills:

• EXCEL, FINANCE, MICROSOFT OFFICE, DETAIL-ORIENTED
• EXCELLENT WRITTEN AND VERBAL COMMUNICATION SKILLS MICROSOFT POWERPOINT Additional Skills:
• EXCELLENT WRITTEN, TIME MANAGEMENT, SELF MOTIVATED, WORKFLOW
• OFFICE SUPPLIES, ARRANGE MEETINGS, ZOOM, ACCOUNTING, ADMINISTRATIVE TASKS

TalentBurst, an Inc 5000 company

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.
 

Job Title: Administrative Assistant II (support SVP)
Location:Onsite – Miami, FL 33131
Duration: 3 months
Pay rate: $25-32 / hr on W2
Job Id:23-01234

General Summary:

• The key purpose of this position is to provide administrative support to 3 executives.
• The Administrative Assistant is working with the Networks and Distribution team and is expected to be integrated at various levels with the processes and activities relating to the day-to-day operation of the department.
• The Administrative Assistant should have an enthusiastic interest in the entertainment business and a proactive willingness to take on various administrative responsibilities that is required to keep the operation running effectively and efficiently.
• Working within their team, the Administrative Assistant is the interface/liaison for the company to connect the operations with both internal and external contacts – vendors, service providers, clients, SPT Departments, etc.
• A successful Administrative Assistant has a critical role in making sure that the team operates effectively, and strong communications are maintained whether supervisors are in or out of the office.

Experience:
3+ years of administrative experience, preferably within a Fortune 500 company,
1+ year of experience within the media/entertainment industry is desired but not required.

Education:
​ Associate Degree or equivalent experience required.

Responsibilities:
Calendars & Phone Coverage (40%):

• Cover executives’ phones.
• Maintain Supervisors’ respective, complex calendars, staying on top of all changes. Coordinate conference/video calls with all levels of executives, send calendar invites to attendees with call-in or video conference details and ensure that all attendees receive an agenda prior to meeting as needed.
• Reservation of meeting and video conference rooms required and liaison with IT needed for videoconferencing or laptop loaner needs.

Travel Arrangements & Expense Reports (30%):

• Arrange domestic and international travel, including booking and confirming flights, research of visa requirements, lodging and ground transportation with Company travel agents and submitting Travel Authorization requests via Ariba program.
• Consistent follow up to avoid changes in cost.
• Cost effective research.
• Prior to executives’ departure, prepare business information packets including itinerary, meeting agenda (includes confirmation of all meeting locations, times, and participants with contact information to ensure successful and productive trips), travel documents, presentations, relevant agreements, and financial binders as needed.
• Create and track corporate expense reports monthly in Concur Solutions database system to ensure swift monetary reimbursement and ensuring that all corporate expense reports comply with company’s T&E policy prior to submission.
• Collect receipts from Executives required at the end of each month or upon return from a business trip.

Purchase Order processing and approvals (10%):

• Process purchase orders in Ariba and SAP.
• Tracking approval requests for the executives to ensure that travel, payments, corporate expenses, P.O.’s are approved in a timely manner.

Translations/PowerPoint Presentations (10%):

• Translations from English/Spanish, Spanish/English of emails, memos, letters, and special projects as requested.
• Preparation of Power Point Presentation and reports for special meetings and other kind of presentations.

Miscellaneous duties and special projects as required (10%):

• Liaise with clients on a regular basis.
• Assist through annual special events, conventions, budget meetings, MRP meetings, annual Team Building, with things such as: meetings, movie screenings, ideas, gifts, etc. Work on multiple projects at the same time. Assist visiting executives as needed.
• Work with IT support to ensure that the executive’s computer, desk phones and business mobile phone equipment are working effectively upon request.
• Request computer needs, equipment, programs and loaners as needed.
• Liaise with assistants to executives of other divisions.
• Maintain friendly open line of communication to address common issues pertaining to Conventions, offsite meetings, etc. Assist with researching, exploring, and implementing acquisition and business development opportunities.

Knowledge/Skills/Abilities:

• Bilingual (Spanish/English) with high proficiency in both oral and written is preferred. Preference for professional ability to translate written communications and/or documents (English to Spanish as well Spanish to English).
• Good judgment, dependability, integrity, and discretion are required.
• Track record of success and recognition in effectively carrying out administrative function.
• Juggle multiple tasks, prioritize workload independently, and work autonomously within scope of job responsibilities.
• Strong interpersonal skills with an ability to build effective relationships.
• Ability to work effectively in team environment, as well as individually.
• Ability to multitask and effectively function in an ever-changing business environment.
• Self-motivated individual who knows where to go to find answers to questions.
• Strong verbal and written skills to effectively handle business correspondence and communications.
• Represent *** Entertainment in a professional manner to internal and external contacts.
• Impeccable attention to detail and organizational/project management skills.
• Strong working knowledge of office management software applications (Microsoft Office) and ability to master new software applications to support the position. (i.e., Ariba, Concur Expense Systems, SharePoint, Travel requisition/Authorization System, SAP.)

To know more about current opportunities at LeadStack, please visit us at  https://leadstackinc.com/careers/

Should you have any questions, feel free to call me at 650-984-7004 or send an email on [email protected]
LeadStack Inc.

LeadStack Inc. is an award-winning, one of the nation’s fastest-growing, certified minority-owned (MBE) staffing services provider of contingent workforce. As a recognized industry leader in contingent workforce solutions and Certified as a Great Place to Work, we’re proud to partner with some of the most admired Fortune 500 brands in the world.
 

Job Title: Administrative Assistant II (support SVP)
Location:Onsite – Miami, FL 33131
Duration: 3 months
Pay rate: $25-32 / hr on W2
Job Id:23-01230

General Summary:

• The key purpose of this position is to provide administrative support to 3 executives.
• The Administrative Assistant is working with the Networks and Distribution team and is expected to be integrated at various levels with the processes and activities relating to the day-to-day operation of the department.
• The Administrative Assistant should have an enthusiastic interest in the entertainment business and a proactive willingness to take on various administrative responsibilities that is required to keep the operation running effectively and efficiently.
• Working within their team, the Administrative Assistant is the interface/liaison for the company to connect the operations with both internal and external contacts – vendors, service providers, clients, SPT Departments, etc.
• A successful Administrative Assistant has a critical role in making sure that the team operates effectively, and strong communications are maintained whether supervisors are in or out of the office.

Experience:
3+ years of administrative experience, preferably within a Fortune 500 company,
1+ year of experience within the media/entertainment industry is desired but not required.

Education:
​ Associate Degree or equivalent experience required.

Responsibilities:
Calendars & Phone Coverage (40%):

• Cover executives’ phones.
• Maintain Supervisors’ respective, complex calendars, staying on top of all changes. Coordinate conference/video calls with all levels of executives, send calendar invites to attendees with call-in or video conference details and ensure that all attendees receive an agenda prior to meeting as needed.
• Reservation of meeting and video conference rooms required and liaison with IT needed for videoconferencing or laptop loaner needs.

Travel Arrangements & Expense Reports (30%):

• Arrange domestic and international travel, including booking and confirming flights, research of visa requirements, lodging and ground transportation with Company travel agents and submitting Travel Authorization requests via Ariba program.
• Consistent follow up to avoid changes in cost.
• Cost effective research.
• Prior to executives’ departure, prepare business information packets including itinerary, meeting agenda (includes confirmation of all meeting locations, times, and participants with contact information to ensure successful and productive trips), travel documents, presentations, relevant agreements, and financial binders as needed.
• Create and track corporate expense reports monthly in Concur Solutions database system to ensure swift monetary reimbursement and ensuring that all corporate expense reports comply with company’s T&E policy prior to submission.
• Collect receipts from Executives required at the end of each month or upon return from a business trip.

Purchase Order processing and approvals (10%):

• Process purchase orders in Ariba and SAP.
• Tracking approval requests for the executives to ensure that travel, payments, corporate expenses, P.O.’s are approved in a timely manner.

Translations/PowerPoint Presentations (10%):

• Translations from English/Spanish, Spanish/English of emails, memos, letters, and special projects as requested.
• Preparation of Power Point Presentation and reports for special meetings and other kind of presentations.

Miscellaneous duties and special projects as required (10%):

• Liaise with clients on a regular basis.
• Assist through annual special events, conventions, budget meetings, MRP meetings, annual Team Building, with things such as: meetings, movie screenings, ideas, gifts, etc. Work on multiple projects at the same time. Assist visiting executives as needed.
• Work with IT support to ensure that the executive’s computer, desk phones and business mobile phone equipment are working effectively upon request.
• Request computer needs, equipment, programs and loaners as needed.
• Liaise with assistants to executives of other divisions.
• Maintain friendly open line of communication to address common issues pertaining to Conventions, offsite meetings, etc. Assist with researching, exploring, and implementing acquisition and business development opportunities.

Knowledge/Skills/Abilities:

• Bilingual (Spanish/English) with high proficiency in both oral and written is preferred. Preference for professional ability to translate written communications and/or documents (English to Spanish as well Spanish to English).
• Good judgment, dependability, integrity, and discretion are required.
• Track record of success and recognition in effectively carrying out administrative function.
• Juggle multiple tasks, prioritize workload independently, and work autonomously within scope of job responsibilities.
• Strong interpersonal skills with an ability to build effective relationships.
• Ability to work effectively in team environment, as well as individually.
• Ability to multitask and effectively function in an ever-changing business environment.
• Self-motivated individual who knows where to go to find answers to questions.
• Strong verbal and written skills to effectively handle business correspondence and communications.
• Represent *** Entertainment in a professional manner to internal and external contacts.
• Impeccable attention to detail and organizational/project management skills.
• Strong working knowledge of office management software applications (Microsoft Office) and ability to master new software applications to support the position. (i.e., Ariba, Concur Expense Systems, SharePoint, Travel requisition/Authorization System, SAP.)

To know more about current opportunities at LeadStack, please visit us at https://leadstackinc.com/careers/

Should you have any questions, feel free to call me at 650-984-7004 or send an email on [email protected]
LeadStack Inc.

Overview

We are looking for a sharp, dynamic, smart, highly organized, and charismatic Executive Assistant to work for the Owner/President. Our ideal candidate is eager to learn about the PR field first-hand and finds satisfaction in being an integral member of the executive leadership team. This person works with every employee in the company and thus has to be able to manage a wide array of personalities and work styles. Being able to work independently with high productivity while also thriving in a communal work environment is a must. A proven superstar and valuable team member will ascend within the company quickly.

RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:

• Administrative duties include managing a high volume of calls, emails, scheduling, expenses, travel, etc.
• Organizing meetings, including scheduling, sending reminders, and facilitating connections via phone or virtual platforms
• Managing the executive’s calendar, including making professional and personal appointments and prioritizing the most sensitive matters
• Communicate accurately and professionally on behalf of the executive they support
• Handling all travel accommodations, including flights, hotels, and transportation, within multiple time zones
• Answering phone calls in a polite and professional manner
• Filter and prioritize client visits and phone calls
• Maintaining comprehensive and accurate records 
• Maintain and update the company website
• Working closely with company-wide support staff
• Assisting in the field for photoshoots, events, etc.
• Travel with or on behalf of the executive or company as needed
• Availability on the weekends and late nights periodically is a must

SKILLS, EXPERIENCE, AND KNOWLEDGE:

• Bachelor’s Degree, preferably in PR or Communications
• Minimum 2-year full-time administrative experience
• Experience working closely with high-level executives preferred 
• Highly organized
• Exceptional interpersonal, networking, organizational, research, verbal, and written communications skills
• Proactive and able to handle multiple projects simultaneously in a high-pressure, fast-paced, and often changing environment
• Meticulous attention to detail
• Self-starter with ambition, able to work independently and collaborate on teams
• -Strong ability to prioritize, problem-solve and be resourceful
• Ability to work well on deadlines and take direction
• Dependable: meets deadlines, prioritizes well, and has a high sense of urgency
• Strong writing and proofreading skills
• Professional, confident, and mature demeanor
• Able to anticipate needs
• A passion or strong interest in tv, film, music, culture, and sports 
• Interest in exploring a career in Public Relations
• Strong skills with all Google suites. Emphasis on Google Calendar, Docs, Sheets, and E-mail

Who We Are

Creativity. Culture. Connection. Communications.

Based out of Los Angeles, CA, AM PR Group is a boutique public relations agency specializing in entertainment, music, lifestyle, sports, and philanthropy.

Our approach to public relations and communications is different because, well, we’re different.

Our boutique size allows us to foster meaningful connections with our clients, which produces a customized, tailored experience for each of them. And with creative and cutting-edge ideas and a hands-on technique, we pride ourselves on not only working hard but smart.

Working closely with our talent and corporate clients, we bring ideas to fruition all while capturing the attention of the news and entertainment media and the forever-changing desires of the public.

Representing the best and most talented is our guiding principle and our roster (both clients and personnel) proves that diversity isn’t just a word or trend to us.

AM PR Group

COMPANY: Marketing, Public Relations and Promotions Agency

POSITION: Senior Executive/Personal Assistant to CEO

LOCATION: New York, NY (in office Monday-Friday)

HOURS: 9:30am – 6pm with flexibility

COMPENSATION: up to $150K + Discretionary Bonus + Benefits*

BACHELOR’S DEGREE REQUIRED: Required

Our client, a NYC and LA-based entrepreneurial, leading-edge marketing, public relations and promotions agency is seeking a Senior Executive/Personal Assistant to support the CEO in the NYC office. This role is highly visible and an integral part of the firm. The CEO is successful, busy, and is looking for someone to jump in and ensure his business and personal lives are running seamlessly. They are seeking someone with high energy and intelligence, with a high level of attention to detail. The Senior Executive/Personal Assistant will be deeply rooted in the executive’s time management and will provide administrative support, specific to calendar management and email correspondence. As the primary gatekeeper and administrator, the overall responsibility of the Senior Executive/Personal Assistant is to create strong lines of communication and responsiveness pertaining to the CEO’s calendar and time. The Senior Executive/Personal Assistant will execute administrative tasks, calendar coordinating, daily requests and special projects. The position requires a thoughtful, organized, and strategic self-starter with a drive to deliver exceptional results through optimized processes and systems. This is an exciting C-suite opportunity to contribute to the day-to-day operations of an agency that is fast, trend-aware, community-focused environment.

Responsibilities of the Senior Executive/Personal Assistant to CEO:

– Resourcefully manage an ever changing and robust calendar for CEO, with regular high level direct contact with clients, investors, and internal leadership

– Coordinate and plan meeting details (virtual or in person) – including location, IT and media needs (video and/or conferencing software and links), catering needs, and other arrangements (both personal and professional)

– Coordinate general IT support and logistics

– Prioritize meeting requests as they come in to ensure CEO’s best use of time

– Act as a liaison between executive and colleagues to address scheduling questions and needs pertaining to the executive’s work

– Coordinate special requests and various ad hoc projects assigned by CEO or senior leadership (both personal and professional)

– Arrange and coordinate travel arrangements (both personal and professional)

– Represent the brand and the CEO through thoughtful and professional correspondence with external stakeholders through various communication channels (phone, text, email)

– Work closely with other colleagues to design and implement improved processes and operational policies; Continuously improve administrative standards

– Stay apprised of cultural trends – entertainment, social, fashion, technology, corporate, etc.

Requirements of the Senior Executive/Personal Assistant to CEO:

– 7-10+ years of full-time work experience as an executive assistant – experience in advertising, marketing, entertainment, public relations industries preferred

– Distinctive written and verbal communication skills

– Strong problem solving abilities

– High level of accuracy and attention to detail

– Excellent organizational skills – ability to manage own workload, prioritize conflicting demands, multitask and deliver high quality product at all times while adhering to tight and structured deadlines

– Ability to maintain composure during demanding situations resulting from deadlines or heavy workload by anticipating needs

– Proactive and able to work on own initiative while having the confidence to ask questions when unsure

– Comfortable working independently as well as part of a wider team

– Flexible approach is essential in order to manage both day-to-day work and ad hoc requests

– Discreet with ability to handle sensitive information in confidence

– Ability to learn new systems quickly

– A can-do attitude is essential – willing and eager to help others and get involved

– Must maintain a professional demeanor at all times

– Position requires someone who is confident, approachable, enthusiastic

– Must have the ability to work full time in an office environment; flexibility to start work early, or work late, as needed

– Verification of identity, education, prior employment, and references may be required

*The base annual salary range posted for this New York City-based position is a good faith estimate. Actual salaries may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

Glocap

We are seeking an Executive Assistant to support the president of our largest business units.. This candidate will perform diverse administrative functions requiring confidentiality, initiative and sound decision-making. This is a key role for a detail-oriented quick thinker who relies upon their excellent organizational skills and the ability to effectively handle multiple priorities. The right candidate will need to adapt procedures, processes and techniques to the completion of assignments and in line with the team’s activities and goals. This is a demanding and very highly visible role.

Responsibilities:

· Provide heavy calendar management

· Prioritize and manage demanding schedules based on knowledge of corporate objectives

· Monitor calendars and email communications to make sure all appointments and meetings are up to date

· Handle all travel related items related to the business schedules for the team – such as booking flights, cars and hotels domestic and international

· Preparation for meetings with senior executives (e.g. documents, video conferencing, and other logistics)

· Regularly work with information that is highly confidential, strategic and critical in nature

· Support special ad-hoc projects and initiatives as assignment

Requirements:

· 5+ years experience in providing administrative support is required

· Previous experience in a high growth digital, entertainment or startup strongly preferred

· Strong computer skills required including experience with Microsoft Outlook, Microsoft Office – Excel, Word and PowerPoint

· Must be very well-organized, detail-oriented, and ability to prioritize and multi-task with great follow-up skills

· Excellent organization and prioritization skills, and able to work well under pressure

· Must possess superior judgment, professionalism, and the ability to maintain the highest level of confidentiality regarding internal business matters

· Ability to proactively identify and resolve issues

· Enthusiasm and dedication; willingness to arrive early and work late

· Ability to communicate in clear language both verbally & in writing

· Self-starter with demonstrated ability to see projects through from beginning to end

· Ability to thrive in a fast-paced environment

Confidential Jobs

An International Trading company is seeking a Bilingual Japanese/English Sr. Administrative Assistant to join their team in Santa Clara, CA. This position is responsible for providing administrative and operational support to the GM. A bachelor’s degree, 2-3 years of administrative experience, and ability to speak, read, and write Japanese are required. This is a full-time, non-exempt, hybrid position with excellent benefits and 401k.

Bilingual Japanese/English Sr. Administrative Assistant Duties:

• Managing full Outlook company calendar
• Communicating with top executives from HQ (both English/Japanese)
• Supporting external established professional networks
• Creating and updating presentation materials (external & internal facing presentations, press releases, etc.)
• Processing Outgoing mail (USPS/FEDEX)
• Collect and distribute Incoming mail
• Answer incoming calls to General office phone
• Processing expense reports as requested
• Prepare office related expense payment for submission to NY HQ – data entry
• Update routine reports (i.e. quarterly guarantee status) and submit to HQ
• A/P & A/R for all intercompany related bills/invoices
• Coordinating all Investment Committee sessions
• Meet and Greet Office Visitors at Lobby Area
• Completing monthly reports
• Set up Video Conferences meetings with internal and external parties
• Assisting with IT related problems with Conference rooms, etc. coordinate with HQ.
• Travel arrangements
• Make arrangements for all meetings, dinners, etc. as requested
• Planning and hosting various office events (dinners, etc) as needed (evenings required)
• General office/facility maintenance – keeping conference rooms in order, keeping kitchen and office supplies stocked
• Assisting in Monday All-Hands meetings co-ordination
• Creating and updating all inter-company service agreements
• Support rotational staff onboarding and relocation and other HR related administration

Bilingual Japanese/English Sr. Administrative Assistant Skills:

• Fluent in both written and verbal Japanese and English (required)
• 2-3 years of administrative experience (required)
• Advanced software skills (MS office suite, general software knowledge)

****If interested, please apply with your most updated resume including your minimum salary requirement and why you left/or are looking to leave your current company. ****

Activ8 West- Los Angeles (Japanese Recruiting Company) Recruitment & Solutions / Renaissance Resources Inc., has been one of the leading recruiting firms in North America when it comes to working with Japanese Businesses for almost 20 years. We have offices in Los Angeles, Chicago, Atlanta, Texas, New Jersey and Canada. Our services are based on the needs of our clients, and we connect them with qualified candidates in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, and Oil & Gas industries. With the recent expansion to California and the NYC/NJ area, our coastal offices have started working with clients in the Banking, Finance, and Entertainment Industries. We like to take the approach of working one on one with each of you to ensure that we have the best understanding of your background and what it is you are looking for in a career.

Please visit our website at www.activ8usjp.com >>> Click “Job Seekers” to see more jobs and register online!!!

Activ8 Recruitment & Solutions