General Staff Jobs

Apply and join a fortune top 5 bank!

DESCRIPTION

Support a team with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.

RESPONSIBILITIES

• Process expenses (high volume) and invoices with high level of attention to detail.
• Ensure policies and procedures are followed.
• Make elaborate travel arrangements (domestic and international) and prepare detailed travel itineraries
• Manage calendars, and proactively identify and resolve calendar conflicts
• Coordinate event/meeting logistics (set-up of conference rooms, invites, audio/visual requirements)
• Monitor, screen and respond to emails in a timely manner
• Phone coverage
• Provide peer back-up coverage

QUALIFICATIONS

• 4-6 years of experience in Financial Services/Banking or Big Corporate environment
• Experience managing calendars for high-level executives and teams
• Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)
• Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)

Soft skills:

• Excellent verbal and written communication
• Enthusiasm and energetic
• A “Can Do” Attitude and flexible to changing environments
• Professional confidence (must be able to articulate)
• High level of organizational skills

Dexian/Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

DISYS

BCforward is seeking a highly motivated and experienced Executive Events Coordinator

Title: Executive Events Coordinator

Location: Chicago, IL 60654

Duration: 6 Months Contract

Pay Rate: $27/Hr. On W2

Roles & Responsibilities:

The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events

Continuously research and report innovative and creative event and entertainment options

Solid office management / workplace environment knowledge

Strong customer service and executive interaction experience

Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events

Continuous development of team playbooks and standard operating procedures

Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.

Pre, onsite and post event logistical management

Key stakeholder for G-Cal calendar management for internal event space

Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.

Liaise and negotiate with vendors to achieve the most favorable terms for goods and services

Management of event statistics and ad hoc reporting

Manage various workplace projects as assigned

Multitask many events and projects at one time

Required Skills:

Experience will be evaluated based on alignment to the core competencies for the role

Highly personable and customer service focused with great attention to detail

Excellent written and verbal communication with ability to proactively address client’s needs

Experience in managing budgets, financial planning and tracking

Excellent problem-solving skills with ability to creatively negotiate demands

Results-oriented, customer-driven, and organized

Assess and prioritize workload in a strict deadline centric environment

Thrive on teamwork and overcoming obstacles

Ability to work a flexible schedule as needed

In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary

BCforward

Apply today to join the largest Global Investment Bank in the world and embark on an exciting and rewarding career!

MUST be LOCAL TO New York City, NY for ON-SITE WORK MODEL

DESCRIPTION

Support a team of 10+ principals with: Travel (domestic/international) and Expenses in Concur, Calendar management in Outlook, Office Supplies (Ariba), Service requests, Conference Room booking, Meeting setup, Assist with assistant back-up coverage, and other routine administrative tasks.

RESPONSIBILITIES

– Process expense reports and invoices. Ensure company policies are followed and items are processed within provided guidelines.

– Act as a subject matter expert for policies and procedures.

– Arrange extensive travel, both domestic and international

– Manage the logistics of both internal and external meetings

– Provide support on organization of internal and external events, including catering and transportation

– Assist with staff on-boarding and off-boarding, which includes requesting equipment set-up and system access

– Produce high quality emails and messages to individuals at all levels of the organization

– Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly.

QUALIFICATIONS

Must Haves

· 3-6 years of experience in Financial Services/Banking environment

· Experience managing calendars for high-level executives and teams

· Experience with Concur Expense (there can have high volume of client entertainment, so there are lots of expenses)

· Proficiency within Microsoft Office (Outlook, Excel, PowerPoint, SharePoint, Teams)

· Proficiency with Zoom (to help setup/coordinate internal meetings)

· Experience learning and using proprietary systems quickly (savvy with Internet/Intranet usage)

INTERVIEW PROCESS

1st Interview (Video)

2nd Interview (Onsite)

Digital Intelligence Systems, LLC (DISYS) is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Dexian

A successful Administrative Assistant possesses structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline motivate organization. In this role you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department’s activities and goals.

RESPONSIBILITIES

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects for offsite conferences and external events, including catering and transportation
• Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines. Act as a subject matter experts for policies and procedures
• Work cooperatively with the administrative assistants team, in positive partnership to support each other smoothly

QUALIFICATIONS

• 5+ years of Executive Administrative experience in Financial Services/Banking or Big Corporate environment
• Experience supporting Managing Director level or above
• Experience managing calendars for high-level executives and teams
• Experience with Concur for T&E Expense (execs can have high volume of client entertainment, so there are lots of expenses)
• Proficiency within Microsoft Office (Outlook, Teams)
• Proficiency with Zoom (to help setup/coordinate internal meetings)
• Excellent telephone etiquette and ability to manage competing priorities (i.e. calendar management)
• Advanced ability to organize
• Tact and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• College degree is a PLUS

Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

DISYS

Valley Children’s Healthcare is looking for an experienced Perioperative Coordinator to join an exceptional team. This position is accountable for serving as a consultant in the care of perioperative patients. The incumbent provides patient, family, and staff education; leadership in identifying and reviewing nursing clinical practice and procedures, equipment and processes that will enhance clinical operations and patient care outcomes. Serves as a patient and family advocate.

Requirements:

• Graduation from an accredited nursing program required, Bachelor’s Degree in Nursing preferred
• Active California Registered Nurse licensure (RN)
• Minimum 3 years full time or equivalent current pediatric clinical experience required
• Operating room experience required
• Bilingual skills desirable
• BLS HeartCode required within 30 days of hire or transfer into position
• Pediatric Advanced Life Support (PALS) required within 12 months of hire or transfer into position
• Certified Nurse of the Operating Room (CNOR) preferred

About Valley Children’s Hospital

Based in Madera, CA, and ranked by U.S. News & World Report as one of the best children’s hospitals in the country in seven pediatric specialties and recently named one of the Nation’s top children’s Hospitals by The Leapfrog Group, Valley Children’s has been open for nearly 70 years. It has grown from a 42-bed hospital to one of the largest pediatric healthcare networks in the Country. With hospitals and clinics located from Sacramento to San Luis Obispo, you are sure to find an opportunity that fits your lifestyle. Valley Children’s maintains a family-like atmosphere to more than 3,000 employees and recognizes that employees play an important role in the success of the entire organization, so employees and their families are rewarded with robust benefits.

Valley Children’s is proud to have dedicated staff committed to the highest quality of pediatric care. From the moment you enter the doors, you will feel at home. They have a strong presence in the community and tremendous pride for the care they deliver. Many Valley Children’s employees have been with the organization for over 10 years while others more than 30 years and they continue to grow their career through supported professional growth and development.

Valley Children’s main campus sits in the heart of one of the most beautiful states in the nation, just a short drive from three national parks and your choice of California coastline beaches. No matter your interest, you will have many opportunities for recreation, arts, entertainment, and more.

Valley Children’s Healthcare

Our client, a known Music company, is looking for a Jr Executive Assistant to join their growing team! This is a fantastic opportunity for someone who wants to grow their career as an EA and is passionate about entertainment, specifically music.

This person must have strong attention to detail, solid knowledge of basic business practices, and excellent oral and written communication. Ideal candidates will excel in a fast-paced environment while supporting strong personalities.

Location-Onsite in Nashville, TN, PLEASE ONLY APPLY IF IN NASHVILLE OR WILLING TO RELOCATE

Salary-Up to $60K

What You Will Do:

• Manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel
• Act as a point of contact for internal team, clients, and external partners – responsible for information flow, coordination of logistics for meeting, execution of organizational responsibilities as needed;
• Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets; posts agendas at meeting location and on website; emails links to agendas posted on website and mails hardcopies of the agenda packets; attends leadership meetings and electronically records meetings; finalizes resolutions; prepares actions and motions into minutes for approval at next meeting.
• Types correspondence and reports; drafts correspondence from rough notes; research issues and activities; assists in the creation of presentations; maintains confidential and administrative files.
• Receive, screen, and follow-up all communications via phone, email, and mail;
• Prepare extensive domestic and international travel arrangements including air, hotel and transportation reservations, mileage programs and upgrades with the ability to make frequent and last-minute changes;
• Manage and maintain artist calendars including coordinating and scheduling A&R/studio sessions, promotional activity, travel, meetings, etc.;
• Attend and participate in company meetings, shows / events, as on-site support, and a representative of the company as required.
• Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and to vendors and service providers;
• Perform personal errands and task for C-level executives as required;
• May provide administrative support and assistance with special projects for staff in other companies in CEO’s span of control.

Who You Are:

• Must have at least 1 year working as an Executive Assistant within
• MUST have previous experience in the Music Industry
• Exceptional attention to detail, excellent organizational and analytical skills, and the ability to prioritize and multitask in a fast-paced environment.
• Familiarity with social media platforms, Instagram, Twitter, Facebook, YouTube, TikTok, Soundcloud, etc.

24 Seven Talent

The Boutique Coordinator is pivotal in supporting our client experience at Bulgari. A successful Boutique Coordinator will demonstrate high attention to detail, exceptional customer service skills, and outstanding communication abilities. Your primary focus will be supporting our sales team and enhancing the client experience. Your dedication to customer service and ability to efficiently manage various aspects of boutique operations will contribute significantly to the success of our store.

Who You Are:

• Versatile: Adaptable to change and consistently responsive to the evolving needs of the store.
• Driven to Learn and Grow: Passionate about continuous learning and professional development within the company.
• Efficient and Organized: Quickly grasp new concepts, excellent prioritization skills, and a commitment to maintaining a well-organized work environment.
• Customer-Oriented: Enjoys engaging with customers and consistently projects an energetic and positive demeanor.
• Strong Follow-Up & Follow-Through: Ensures all tasks are completed promptly and efficiently.
• Technologically Proficient: Possesses a basic understanding of computer systems and programs.

What You Will Bring:

• Store Support: Address daily store needs and develop a comprehensive understanding of Bulgari’s operations, policies, procedures, history, collections, and inventory.
• Brand Presentation Assistance: Maintain the brand’s high standards through a professional appearance, manner, and demeanor.
• Sales Support: Assist the sales team with various activities, including preparation, client entertainment, product presentation, and finalizing sales transactions.
• Inventory Management: Provide support during the selling ceremony and actively participate in quarterly inventory checks.
• Event Coordination: Help organize and host in-store activities such as Masterclasses, Trunk Shows, and other jewelry events.
• Customer Service Assistance: Assist with various customer service tasks, including managing repair follow-ups, handling phone inquiries, and ensuring the boutique maintains luxury standards in appearance.
• Private Client Relations Manager Coordination: Led all PCRM efforts, facilitated gifts for clients, and executed seasonal campaigns and special events.
• Flexible Schedule: Maintain availability to work a flexible schedule, including weekends and some holidays, following business needs.

Additional information:

The total compensation package for this position may also include other elements, including a full range of medical, financial, and other benefits (including 401(k) eligibility and various paid time off benefits), dependent on the position offered.

Bulgari is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex (including pregnancy), sexual orientation, gender identity, national origin, genetic information, creed, citizenship, disability, and protected veteran or marital status.

Bulgari

Role (Overview of the Position)

We’re looking for a professional, proactive, highly organized Executive Assistant to play a key role in our growing team. You’ll be responsible for assisting our CEO with administrative duties such as making travel arrangements, overseeing itineraries, managing projects, coordinating events, answering phone calls, assisting in retail sales and playing a key role in our CEO’s success and efficiency in driving the company forward. This role is acting as the the right hand to the companies CEO and Creative Director which requires an individual with many skillsets and who is highly organized, attentive to small details and self motivated. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Please include an up-to-date resume and a cover letter of why you feel you’re the person for this role.

*Must be able to commute daily to the Nashville, TN studio as this is an in-office only position.

Responsibilities (Tasks Associated with the Role)

• Act as the main point of contact for the CEO
• Support CEO with meeting preparation and take notes
• Maintain Calendar and Scheduling for CEO – Gatekeeper
• Manage Email Inbox for the CEO
• Drive process creation for key CEO / EA processes
• Lead Special Projects
• Helping CEO Prepare for Meetings
• Proactively Evaluate and Manage the needs of the CEO
• Manage Travel that makes it low resistance and lightweight for the CEO
• Office Management – Maintain office supplies (paper goods, printer ink, coffee, etc.), manage cleaning service, organize and distribute mail, sort company mail – follow as needed, and other things that arise in office management
• Mentor and coach EAs around the company for other executives
• Other Duties Lined out as needed by the CEO
• Helping the CEO stay on his important habits and tasks
• Ensuring the CEO is working on the most important priorities at all times w/ a clear schedule to accomplish them.
• Helping the CEO identify opportunities to delegate things to other team members proactively
• Accompany CEO on key meetings and occasionally be in place of CEO on meetings
• Assist in customer service, retail service, and fulfillment services on an as-needed basis
• Assist in event management
• Assist in product development process responsibilities such as supply chain and factory communications
• And other responsibilities as needed

Results (Expected Accomplishments)

• Keeping a seamless and organized schedule for the CEO
• Maintain 24 hour response time or less for all emails asking for CEO reply
• Ensure 100% of meetings on CEO’s schedule have agendas (Outcome, Agenda, Output, who on call, etc.)
• Strive for 100% no conflicts on calendar and all resolved at least 48 hours prior (including personal events)
• Ensure consistent cadence for weekly communication

Requirements (Expected Proficiencies)

• Great at working with a team
• Experience supporting a high-level executive
• Possession of exceptional organizational skills and a strong attention to detail
• Superior written and verbal communication skills
• Able to maintain a high degree of confidentiality in all situations
• Proficient in Apple products, Google, Slack
• Ability to organize a priority-based daily workload
• Able to meet deadlines in a fast-paced, quickly changing environment
• A proactive approach to problem-solving with strong decision-making skills
• The ability to hold a conversation in both Spanish and English languages is a bonus, not a requirement
• Ability to travel domestically and internationally immediately upon hire
• Must be willing and able to work from the Nashville, TN offices

This job description is not all-inclusive and certain activities, duties, or responsibilities may be required of the employee as needed.

About Absolutely Ridiculous

Absolutely Ridiculous® was founded in 2021 by the award-winning artist “✘” as a creative endeavor reimagining sporting goods as functional art. ✘ combines ideas of art, fashion, luxury, music, pop culture, and sports.

Based out of Nashville, TN, ✘ is most known for his iconic artwork creating the Ice Cream Baseball Glove, a reimagined baseball glove that has challenged the way that we view sporting goods design and on-field self-expression. Chosen by Amazon as a 2022 winner of the NEXT Award for Emerging Sports, Music, and Entertainment Company of the Year, Absolutely Ridiculous is the fastest-growing sporting goods brand in the world as they transform the way the sport is played by providing unprecedented self-expression and creativity for fans and athletes alike of all ages, sexes, and nationalities around the world.

Absolutely Ridiculous

AGC Studios is currently seeking a business affairs assistant to provide administrative support to the Business and Legal Affairs team. This is a great opportunity for a business-minded individual looking for broad, hands-on experience with the operations, financial, business and legal aspects of an entertainment studio with room to grow in a tight-knit organization.

DUTIES AND RESPONSIBILITIES:

• Customary administrative duties, including arranging conference calls, scheduling meetings, saving and organizing files to the server, assisting with the preparation of travel and expense reports.

• Take primary responsibility for tracking business affairs transactions and updating and maintaining reports for management, including regular status reports on all development, talent, production financing and distribution deals for weekly distribution to key executives within the company.

• Review executed contracts and draft summaries of key contract terms for intracompany distribution.

• Oversee, lead, and assist applications and preparation of information sheets for union projects, including guild signatory applications under the supervision of company personnel.

• Organize, coordinate, and ensure a heavy load of documents signatures from appropriate parties via electronic signature (i.e., Docusign) or in-person are signed on a timely basis, including coordinating signatures via notary services.

• Take primary responsibility for the coordination of document delivery to project distributors (i.e., contracts, licenses, insurances, certificates, notice of delivery, etc.) in cooperation with production counsel, production personnel, and other AGC personnel.

• Attend various meetings each week to discuss development and production of the film and television slate.

• Additional duties as directed by senior personnel, including, but not limited to, maintaining/organizing files on the server, administering approval requests, tracking of past projects, and other duties as assigned.

QUALIFICATIONS:

• Bachelor’s degree (B.A.), ideal candidate with 1 – 2 years of work experience within Business Affairs, Legal, or other related departments.

• Ability to work collaboratively with other members of the Operations and Content teams, senior leadership, outside attorneys, as well as other assistants.

• Excellent verbal and written communication skills and the ability to multi-task.

• Proficient on Microsoft Word, Microsoft Outlook, Microsoft Excel.

• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

• Commitment to excellence and high standards with an acute attention to detail.

• Ability to work on complex projects with general direction and minimal guidance.

• Good judgement with the ability to make timely and sound decisions

• Creative, flexible, and innovative team player

• Strong organizational, problem-solving, and research skills; able to manage priorities and workflow.

• Demonstrate a high level of professionalism in dealing with confidential and sensitive issues.

COMPENSATION AND BENEFITS:

• Minimum annual compensation of $45,875

• Health, dental, vision, short-term disability, long-term disability, and life insurances (eligible on first full month of employment)

• Eligible for 401(k) retirement plan subject to plan terms (eligible 3 months from date of hire).

• Paid holidays (10 business days per year) and telephone plan reimbursement

ABOUT AGC STUDIOS:

AGC Studios was founded and launched by Chairman and CEO Stuart Ford in February 2018 as a platform to develop, produce, finance and globally license a diverse portfolio of feature films, scripted and unscripted television, and digital content from its headquarters in Los Angeles, AGC Studio’s Hollywood output has a wide-ranging multicultural focus, designed for exploitation across an array of global platforms including major studio partnerships, streaming platforms, traditional broadcast and cable television networks and independent distributors, both in the U.S. and internationally. To succeed at AGC Studios, each and every member of the team must exert continuous effort toward achieving these goals not only as individuals, but as a team. Practically, this means that the people we employ make wise decisions, communicate effectively, excel under pressure, are passionate about what we do, and elevate other members of our team by fostering a culture of doing rather than dividing. Our work environment is about moving faster than the competition and is best suited for people who share our values and vision.

AGC Studios

Who We Are…

The Ned NoMad is a new members’ club and hotel that opened in the heart of New York in summer 2022. It’s the first international ‘Ned’ site to open following the launch of The Ned London in 2017.

The Property…

Located in The Johnston Building and formerly the NoMad Hotel in Manhattan, the property was built in 1903 as a store and office building. The original architectural features have been honored, with interiors designed by the Soho House Design team.

The Ned NoMad offers a mix of members-only and public spaces, including 167 bedrooms and suites. Ned’s Club will give members access to a rooftop bar and terrace restaurant as well as a first-floor bar, grill and lounge with live entertainment from The Atrium Stage, seven nights a week. New to the property is Cecconi’s, a modern day classic Italian restaurant.

The Role…

We are looking for an Assistant Front Office Manager to support and report directly to the Front Office Manager. This is a fast-moving business, so we are looking for the right individual to be autonomous and be able to pick up multiple tasks and projects at once.

Our culture is pacey but supportive, so you must be able to work in synergy with your peers and the different departments around you. Being an active communicator who is detail-oriented and guest centric is a must to ensure the front office operations are seamless and effective.

Primary Responsibilities:

• Manage and oversee the front office while maintaining operational procedures and delivering a consistent level of high standards of customer service within the department.
• Respond in courteous, professional, and rapid manner to resolve all guest and staff difficulties.
• Maintain adequate inventories and assist in ordering operating supplies.
• Process all guests’ disputes and claims.
• Influentially promote and mentor staff to achieve departmental goals, related to payroll, expenses, staffing levels and guest service.
• Manage staff in all aspects including recruiting, training, schedules, payroll, staff complaints and disciplinary procedures while supporting the new hire on-boarding process with all new employees.
• Coordinate Front Office activities with other departments for all VIP check-ins.
• Perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Responsible for preparing daily reports and financial summaries for leadership.
• Act as concierge for hotel guests while also supporting check-in/out, restaurant suggestions and car services.
• Upholds Mystery Shopper guidelines and all Service Standards.
• Assess staff performance, conduct appraisals, and strategize for improving staff performance.
• Greet hotel guests and members upon arrival.

Requirements:

• A minimum of 3+ years of experience in a fast paced and professional environment
• Previous Front Office Manager or Assistant Front Office Manager experience managing a unique and special stay for all members and guests
• Proven success of “champion of the culture,” facilitating excellent communication and engagement
• Team focused with an understanding of the bigger picture and how you can contribute
• Able to effectively manage different stakeholders and be persuasive

Our Doors Are Yours to Open:

The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business.

Work Perks…

• Medical, Dental, Vision, Company Paid Life, STD, LTD Insurance
• Referral bonus + competitive compensation
• Career development, career training and the opportunity to work internationally
• Flexible work schedules
• Discounted family rates
• Family meals, complementary Night Stay (every 6 months of service)
• Two weeks’ vacation, 9 days PTO, 9 Holidays and much more

The Ned