Chicago Casting Calls & Acting Auditions

Royalty Coordinator, Music Publishing

Business Unit: Big Machine Music

Department: Royalties

Reports to: Senior Director, Royalty Accounting & Income Analysis

Location: Nashville, TN, Hybrid

Schedule: M-F, 9am-6pm

Compensation: Starting at $40k per year | Full-Time | Salary | Non-Exempt

About Big Machine Label Group: 

Led by Founder, President and CEO Scott Borchetta, the Big Machine Label Group encompasses Big Machine Records, The Valory Music Co., BMLG Records, Big Machine/John Varvatos Records and publishing company Big Machine Music as well as its own digital radio station, Big Machine Radio.  

Job Summary:

The Royalty Coordinator will be responsible for ensuring timely and accurate reporting of royalties with a primary focus on music publishing (75%), as well as assistance with recorded music statements as needed (25%).

Essential Job Functions:

·      Prepare incoming source statements, entering payment details and royalty statement data into royalty software.

·      Review and analyze statement data for accuracy.

·      Track and detail income discrepancies and communicate with royalty sources to recover monies.

·      Resolve payment, rate issues and missing statement detail with royalty sources.

·      Maintain organization of royalty files and other documentation.

·      Organize and manipulate large electronic datasets.

Indirect Job Functions:

·      Answer inquiries from writers, publishers, artists, and producers regarding royalty statements.

·      Collaborate with Business & Legal Affairs and Finance to ensure all documentation is in place for royalty accounting and payments.

·      Review administration change requests and make updates in royalty system.

·      Suggest improvements for department workflow or systems.

·      Other duties as assigned.

Required Experience:

·      At least two years of professional work experience, preferably in the entertainment industry.

·      Prior experience in music royalties, preferably music publishing royalties, strongly preferred.

·      Experience using Tableau, Airtable, and database systems preferred.

Required Skills:

·      Must be extremely detail-oriented with exceptional organization skills.

·      High accuracy rate for data entry.

·      Analytical problem-solving, data pattern recognition, and analysis.

·      High level of competency with Microsoft Excel.

·      Strong written and verbal communication skills.

·      Ability to thrive and be positive in a fast-paced, high-accuracy needed environment.

·      High agility and adaptability to change.

·      Ability to work independently; must be self-motivated.

·      Ability to work collaboratively with fellow team members and other departments.

·      Must be able to maintain high confidentiality.

Education:

Bachelor’s Degree in Music Business, Finance, Accounting, and/or related field preferred.

Supervisory Responsibilities:

None.

Travel Required:

0-10%

Big Machine Label Group is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Big Machine Label Group

Job Title: Executive Assistant, Technology

Location: In office, New York, New York

Firm Overview:

Cantor Fitzgerald is a diversified company primarily specializing in financial and real estate services for institutional and corporate customers operating in the global financial and commercial real estate markets. Since 1945, we have successfully built a well-capitalized business across multiple business lines, with numerous market-leading financial services and commercial real estate businesses. We have been at the forefront of financial and technological innovation in our industries while developing new markets and providing superior service to thousands of customers globally. At Cantor, our employees are our greatest asset. We look for individuals who are driven, intellectually engaged, team oriented and have a real desire to make an impact.

Responsibilities:

• Provide administrative support to a team of investment bankers

• Handle incoming calls, respond to inquiries and clarify company policies and procedures

• Maintain frequently changing calendars through Outlook

• Coordinate all aspects of executive level appointments, meetings, client entertainment and conference calls

• Prepare and review materials and correspondence for meetings

• Assist with creation/modification of presentations, spreadsheets, and other various documents

• Coordinate frequent travel arrangements – both international and domestic

• Prepare, reconcile and track expense reports through Oracle (T&E system)

• Organize and secure highly confidential company and employee information

• Assist in ad-hoc reports special projects as needed

• Serve as back-up support for other managers/bankers and administrative staff when required

• Maintain and order supplies, paper and binding supplies

Qualifications:

Technical Skills

• Highly proficient in MS Office (Word, Excel, Outlook, and PowerPoint)

• Ability to gain a strong command of new systems (Oracle – Travel & Expense, Reporting System)

Non-Technical Skills

• 2+ prior experience in administrative position, IBD experience preferred

• Fully in person position

• Expert in multi-tasking, organizing and prioritizing a must

• Strong written and verbal communication skills

• Detail oriented with ability to work independently and prioritize workload

• Demonstrates a high level of integrity and professionalism

• Energetic, responsive team player with the interest to take initiative and work in a fast-paced environment

Educational Qualifications:

• College degree preferred

Salary: $ 90,000 – $100,000

The expected base salary for this position ranges from $90,000 to $100,000. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package, this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Cantor Fitzgerald

Dynamic and growing retail company is now seeking a Visual Operations Administrative Assistant!

The Visual Operations Administrative Assistant is responsible for providing direct day-to-day administrative and accounting support to the Visual Merchandising & Creative Services departments.

WHSmith is a leading global travel retailer with over 1,700 stores across 30 countries worldwide. WHSmith North America, incorporating Marshall Retail Group (MRG) and InMotion, represents over half of the Company’s international store estate, with a collection of attractive, successful specialty retail stores located in airports and resorts across North America.

Benefits

• Medical, Dental & Vision Insurance
• FREE Life Insurance
• Short- & Long-Term Disability Insurance
• Generous Paid Time Off
• 401k with company match
• Amazing Employee Discount at all our stores
• Bonus & SPIFF Potential
• Competitive Pay!

What You’ll Do

• Reconcile invoices and track all department spends
• Create and ship new store opening binders
• Manage field requests via Service Channel
• Help with combining and maintaining distro lists
• Manage shipping logistics per project as needed
• Will assist the Director of Visual/Creative Services with administrative tasks and projects
• Effectively manage tasks in an organized and efficient manner
• To conduct him/herself in the spirit of the MRG mission, vision, core values and organizational health
• Other duties may be assigned

What You Bring

• High school diploma or GED
• 2+ years as administrative assistant in a fast-paced environment
• Advanced Excel experience
• Advanced computer skills, including Microsoft Office (Word, Power Point, Publisher)
• Retail experience (preferred)
• Desire to work as a team with a result driven approach
• Organized and detailed
• Ability to multitask, analyze and proactively problem solve
• Excellent communication, follow up and people skills
• Satisfactory Criminal Background Check and Drug Testing May be required depending upon location

We can’t wait to meet you so apply today!

Marshall Retail Group prides itself on creating unique experiences for customers by developing distinctive retail store concepts that feature and highlight the local culture, community, and lifestyle of the cities in which they are located. InMotion Entertainment Group is the largest airport-based electronics retailer in travel locations globally, with access and insight into the latest technologies for business and leisure travelers, InMotion offers lifestyle products and electronics that include a wide breadth of headphones, mobile power, Bluetooth speakers and travel accessories.

EEO/ADA/DFWP

Marshall Retail Group/InMotion is committed to employing a diverse workforce. Qualified applicants will receive consideration without regard to race, color, religion, sexual orientation, national origin/ancestry, age, gender identity, gender expression, military/veteran status, marital status, disability status or any other basis prohibited by law. At Marshall Retail Group/InMotion, it’s about each person bringing passion and skills to a dynamic and inclusive workplace!

WHSmith North America

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about the company and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Santa Clara and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

· Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.

· Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.

· As the face of the EBC, serve as the main point of contact for customers, sales teams, and executives for any “day-of” needs.

· Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.

· Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)

· Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.

· Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.

· Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.

· Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.

· Maintain a professional environment in the Briefing Center.

· Serve as point of contact for security, facilities, A/V, etc.

· Maintain inventory of all supplies and customer schwags.

· Assist the Program Manager/other team members on special projects as needed.

Qualifications:

· Either Associate’s Degree or Bachelor’s Degree required.

· At least 2 years relevant experience

· Detail-oriented, with a proven ability to drive projects to completion

· Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.

· Experienced with MS Excel/PowerPoint/Doc

· Your co-workers would describe you as an enthusiastic problem-solver.

· Must thrive in a fast-paced, always-changing environment.

· Excellent verbal and written communication skills.

· Exceptional organization skills to juggle many tasks without losing sight of top priorities

· Experience supporting a global organization, including managing time zones.

· Ability to adjust to changing priorities and handle multiple projects at once.

Compensation: $30.00 – $40.00 per hour

Cypress HCM

A global entertainment company is looking to hire an Executive Assistant.

Location: Bristol, CT

Contract: 6 Months

Pay: $30-35/ hourly

Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team.

Requirements:

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.

• Coordinates executives’ calendars, including registration & travel.

• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.

• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.

• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.

• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.

• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Requirements:

• High school diploma required

• College degree preferred

• Minimum of 3 years of recent experience with the title Executive Assistant supporting 3+ executives.

• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

• Knowledge of administrative functions and processes.

• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.

• Proven ability to work with confidential information, while exercising sound judgment and decision-making.

Russell Tobin

A global entertainment company is looking to hire an Executive Assistant in Bristol, CT.

Location: Bristol, CT (Hybrid 4-days a week on-site)

Contract: 6 Months

Pay: $30-35/ hourly

Coordinates and performs a wide range of routine and complex administrative and clerical duties. Independently manages day-to-day activities in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support. Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team.

Requirements:

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.

• Coordinates executives’ calendars, including registration & travel.

• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.

• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of DE&E Technology on highly confidential matters.

• Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.

• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.

• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.

• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.

• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Requirements:

• High school diploma required

• College degree preferred

• Minimum of 3 years of relevant experience required

• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).

• Knowledge of administrative functions and processes.

• Strong verbal and written communication skills with an ability to communicate at all levels within the organization.

• Proven ability to work with confidential information, while exercising sound judgment and decision-making.

Russell Tobin

Willing to work at Hong Kong or Shenzhen.

About the Company:

Our client is a global leader in high-tech manufacturing for smart device window and appearance protection, structural components, and electronic functional parts. Their product range, which includes glasses, sapphire, ceramics, metals, plastic touch modules, biometrics, and acoustics, caters to diverse sectors such as smartphones, smart wearables, laptops, new energy vehicles, IoT, and smart medicine. They’ve maintained robust strategic relationships with their globally-renowned clients in consumer electronics and automobile manufacturing by offering flexible design, agile manufacturing, and one-stop services. Our client is recognized as an innovative industry frontrunner for applying glass to mobile phones, and they excel in providing comprehensive solutions in components processing, machine assembly, and the design and manufacturing of various materials and equipment.

Operating from a footprint of nearly 1700 acres and over 8 million square meters of functional space, including plants, R&D centers, FA labs, and offices, our client extends their reach globally. They have research and manufacturing facilities located in diverse locations such as Changsha, Liuyang, Xiangtan, Hunan, Dongguan, Guangdong, Taizhou, Jiangsu, Vietnam, and Mexico, and have established a global network in Hong Kong, South Korea, and America, ensuring locally-based services for their clients.

Employing over 10,000 R&D specialists, our client has invested over 13 billion yuan in R&D since their listing, accumulating more than 2,100 authorized patents in various fields. In 2022, they achieved impressive ranks among China’s top private enterprises and the manufacturing industry, while also receiving prestigious awards including the “National Leading Enterprise in Electronic Information Industry” and the “National May 1st Labor Award”. Their dedicated pursuit of innovation and excellence ensures a rewarding work-life balance for their employees, solidifying their position as an industry leader.

Responsibilities:

• Arrange and coordinate the Director’s daily schedule.
• Assist the Director’s daily operations, including handling emails and office automation software, organizing and recording meetings, and following up on meeting outcomes.
• Arrange the Director’s business trips and ensure readiness to provide assistance on the go.
• Coordinate and entertain company guests according to the Director’s authorization.
• Allocate and guide regular work among the office staff.
• Complete other tasks as instructed by the Director.

Requirements:

• Willing to work at Hong Kong or Shenzhen.
• Female preferred.
• Local resident of Hong Kong/Taiwan is preferred.
• Willing to work between at Shenzhen and Hong Kong.
• Bachelor’s degree or above, preferably in STEM or management disciplines.
• Has overseas work or study experience.
• English proficiency is required for work, and proficiency in Korean or Spanish is a plus.
• Cheerful yet steady and self-confident personality with strong communication and coordination skills.
• Displays a professional spirit, loyalty, reliability, positivity, and strong stress resilience.

MatchaTalent

Trilyon, Inc. is looking for an Executive Briefing Center Coordinator with an exciting opportunity to work with one of the most innovative companies. If you have the skills and experience mentioned below, we would love to have a discussion with you.

What You Will Do:

Job Description:

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about Pure Storage and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Mountain View and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Maintain a professional environment in the Briefing Center.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• Assist the Program Manager/other team members on special projects as needed.

Education:

• Either an Associate’s Degree or Bachelor’s Degree is required.

Experience:

• At least 2 years of relevant experience
• Detail-oriented, with a proven ability to drive projects to completion
• Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.
• Experienced with MS Excel/PowerPoint/Doc
• Your co-workers would describe you as an enthusiastic problem-solver.
• Must thrive in a fast-paced, always-changing environment.
• Excellent verbal and written communication skills.
• Exceptional organization skills to juggle many tasks without losing sight of top priorities
• Experience supporting a global organization, including managing time zones.
• Ability to adjust to changing priorities and handle multiple projects at once.

Trilyon, Inc.

Berkley Aspire is an operating unit of the W.R. Berkley Corporation (NYSE – WRB), a Fortune 500 global insurer founded in 1967.  Aspire underwrites excess & surplus lines insurance solutions across the United States for hard-to-place commercial risks. Our direct to retail distribution strategy is unique, and we underwrite general liability, excess liability, property, and inland marine coverages. Verticals we specialize in include construction/contractors, habitational/real estate, hospitality/special events, entertainment/amusements, and manufacturing/products liability. Most of our customers are small to medium sized businesses and we operate in all 50 states and the District of Columbia.

At Aspire, we strive to make surplus lines insurance easy to understand and easy to navigate. We think big. We lean in and listen. We work hard. We are open to new ideas. We experiment and innovate. We take care of our customers and support our teammates. And, if we do it right and stay true to our core principles, then we deliver profitable growth on a consistent basis.

We are an organization dedicated to an employee-centric company culture and a positively disruptive business model. By thinking outside the box, we are making insurance a little more exciting and a little more fun.

Our home office is in Scottsdale, AZ. We also have offices in Cincinnati, OH, Richmond, VA, and Charlotte, NC. Our growing number of work-from-home teammates are located across the country.

https://www.berkleyaspire.com/ 

This role is located in our Scottsdale office on a full-time in office schedule.

The Executive Administrative Assistant provides general clerical and administrative support to the company’s executive level management team.

• Oversee the processing of incoming and outgoing mail and non-marketing packages, statements, policies, letters, ensuring same-day in-and-out deadlines.
• Handle deliveries, pick-ups, mail drops, telephone duties and reception area.
• Under general direction from the executive and underwriting team prepare documents, spreadsheets, and maintain team and office contact directories.
• Coordinate team meetings including agendas, minute-taking, meals and clean up.
• Monitor and order all office and kitchen supplies and track expenses.
• Assist with appointment and meeting scheduling.
• Make travel arrangements for leadership team.
• Process monthly expense reports.
• Plan, manage and participate in various projects as directed by the executive team.
• Perform other clerical duties as needed, such as filing, photocopying and scanning.

• Minimum of five years of experience in an executive administrative assistant role.
• Excellent PC skills, working knowledge of Microsoft Office product suite.
• Excellent verbal and written communication skills utilized effectively.
• Ability to take initiative, look for process improvement and use discernment in decision-making.
• Ability to maintain a high level of confidentiality.
• Entrepreneurial qualities, such as trying innovative solutions, resiliency to change and using judgment.
• Ability to establish and maintain effective and cooperative working relationships.
• Ability to work independently and in a team environment.
• High school diploma (or equivalent) required.
• An associate’s degree or its equivalent preferred.
• Must have at least five years of experience in the field or in a related area.

W. R. Berkley Corporation

Trilyon, Inc. is looking for an Executive Briefing Center Coordinator with an exciting opportunity to work with one of the most innovative companies. If you have the skills and experience mentioned below, we would love to have a discussion with you.

What You Will Do:

Job Description:

We are looking for an Executive Briefing Center Coordinator. This person is responsible for general administrative support of the Briefing Program team and visiting customers. The Executive Briefing Center is an integral part of our Marketing and Sales organizations and provides customers with the opportunity to learn more about Pure Storage and its product offerings. We host the leadership of our most valued prospects, customers, and partners to understand their strategic priorities. We collaborate in developing the briefing experience, focusing on meaningful conversations and strengthening relationships. Our Executive Briefings occur virtually and/or in person in Mountain View and other remote locations locally and internationally. We seek an experienced Briefing Specialist who will host a portfolio of Executive Briefings and grow with us as we expand and scale our program.

Duties and Responsibilities

• Manage end-to-end logistics for executive meetings (customers/prospects/partners) to ensure a flawless experience for the customer.
• Help facilitate and organize all EBC meetings, including managing all calendar scheduling, executive speakers, and room preparations.
• As the face of the EBC, serve as the main point of contact for customers, sales teams, and Pure executives for any “day-of” needs.
• Collect all necessary information for each briefing with the account team and ensure the briefing form has been completed in its entirety.
• Manage pre-engagement arrangements before the start of the briefing, which includes the cleaning and setup (meeting logistics – agenda, Zoom invites, feedback forms, name tents, badges, A/V setup, pad/pen, etc.)
• Provide logistical/concierge support for customers and account teams, including dining, transportation, translation service, lodging, and entertainment reservations.
• Coordinate catering orders for all engagements, including the setup/breakdown and cleanup and refresh coffee/drinks in briefing rooms as needed.
• Provide concierge-style service to all customers; meet and greet them as they arrive at reception and escort them to the EBC and their briefing room.
• Handle the distribution and collection of briefing feedback forms, including entering feedback data into the briefing management system and providing results to the account and the speaker team.
• Maintain a professional environment in the Briefing Center.
• Serve as point of contact for security, facilities, A/V, etc.
• Maintain inventory of all supplies and customer schwags.
• Assist the Program Manager/other team members on special projects as needed.

Education:

• Either an Associate’s Degree or Bachelor’s Degree is required.

Experience:

• At least 2 years of relevant experience
• Detail-oriented, with a proven ability to drive projects to completion
• Familiarity with SFDC, Gcal, Webex, and Zoom. BriefingSource experience will be a plus.
• Experienced with MS Excel/PowerPoint/Doc
• Your co-workers would describe you as an enthusiastic problem-solver.
• Must thrive in a fast-paced, always-changing environment.
• Excellent verbal and written communication skills.
• Exceptional organization skills to juggle many tasks without losing sight of top priorities
• Experience supporting a global organization, including managing time zones.
• Ability to adjust to changing priorities and handle multiple projects at once.

Trilyon, Inc.