Chicago Casting Calls & Acting Auditions

Position: Human Resources Coordinator

Department: Human Resources

Reports to: Vice President/Head of Human Resources

Status: Full-time

Pay type: Non-exempt; $23/hr – $28.85/hr, with full staff benefits

Direct Reports: No

AV Squad is a creative advertising agency specializing in entertainment marketing. Since our inception in 2004, our goal has remained unchanged: We strive to create outstanding, attention-grabbing content that tells an effective story. Our work resonates with today’s clever and diverse audiences. We believe in our work and love what we do. We pride ourselves on our congenial and collaborative culture and establishing an environment where creativity flourishes at every opportunity. Our passion for our work and commitment to our clients has positioned AV Squad as an industry leader.

If you have what it takes to work in our extraordinary environment, delivering extraordinary work, we want to hear from you!

Position Summary

The HR Coordinator supports the Vice President/Head of HR in all areas of HR for the company, including payroll, benefits administration, training & development, compliance, recruiting, onboarding/offboarding, resource management, employee relations, performance management, compensation, DEI and culture.

Essential Functions & Key Responsibilities

– Provide support to all HR processes internally, taking the lead in onboarding/offboarding and resource management

– Act as a super user for all HR systems, including HRIS, payroll, benefits tracking, compliance training, Filemaker, background screening, 401K administration, time tracking, and applicant tracking; help research and select additional HR systems and tools as needed

– Handle various audits and reports in support of compliance measures, workers compensation, payroll, etc.

– Manage the Employee Handbook, including content updates, distribution and employee acknowledgments, as well as other compliance efforts, such as training and policies & procedures

– Support the company’s DEI efforts, including internal surveys, outreach activities and active recruitment

– Support company partnerships with schools and film organizations

– Assist with annual open enrollment and benefit renewals

– Help administer the company’s performance review program

– Contribute to the development of company culture

– Provide administrative support as needed; Manage personnel files

Required Experience & Skills

– At least 1 year of experience in a human resources role or internship, or equivalent education

– Strong desire to be an HR Generalist

– Experience in a creative industry preferred

– Microsoft Office (Word, Excel, Outlook)

– Must be able to prioritize tasks effectively

– Excellent writing, verbal communication and interpersonal skills

AV Squad

Why Join Inworld

Inworld is the best-funded startup in AI and gaming, with a $500 million valuation and backing from top-tier investors like Intel, Microsoft, Lightspeed, Bitkraft, Founders Fund, Kleiner Perkins, and more. Inworld was recognized by CB Insights list of the 100 most promising AI companies in the world. We’ve also been nominated alongside Anthropic, DeepMind, OpenAI and Nvidia for the Generative AI Innovator of the Year at the VentureBeat Awards 2023, and are under consideration to be a Gartner Cool Vendor in 2023.

Inworld is the leading character engine for creating AI NPCs in games and immersive entertainment. Inworld powers NPCs in experiences built by Niantic, NetEase Games, LG, Alpine Electronics, the Disney Accelerator, and more. We go beyond large language models (LLMs) to add multimodal orchestration of personality and contextual awareness that renders NPCs within the lore and logic of their worlds.

Inworld is well positioned to take a long-term view when it comes to supporting the developer community today, and stay ahead of the curve in the ever-evolving landscape of generative AI for tomorrow. By joining us now, you’ll be stepping into a role where your ideas and efforts will directly influence our path forward, making this moment an extraordinary one to become a key player in our journey of shaping the future of AI and gaming.

As a Recruiting Coordinator, you’ll play a crucial role in our talent acquisition process, ensuring smooth operations. This role offers an exciting opportunity to contribute to our growth while gaining valuable exposure to all aspects of talent acquisition within a fast-paced startup environment.

What you’ll be doing:

• Manage end-to-end scheduling and coordination of interviews, identifying opportunities for improving candidate experience and scheduling efficiency
• Assist in candidate communication, keeping the candidates informed throughout the hiring process
• Manage candidate flow through the Applicant Tracking System (Greenhouse)
• Manage reference and background checks, onboarding, visa sponsoring, employee relocation, travel requests and expenses
• Work on ad-hoc projects and contribute to various administrative tasks as needed

You’re a fit for our team if:

• You are empathetic, resourceful, and bring positive energy to work
• You thrive in a startup environment where things move fast
• You love optimizing workflows and look for opportunities to improve processes
• You’re highly organized and can prioritize tasks effectively
• You have strong communication skills, both written and verbal
• You possess a high level of attention to detail and a commitment to accuracy

Desired Skills and Experience:

• 2+ years of experience in HR or Talent Acquisition
• Excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment
• Experience managing complex schedules for multiple stakeholders
• Proficiency in using applicant tracking systems and tools, such as Greenhouse, Gem, Calendly, Google Workspace.

Base salary range for this full-time position is $60,000 – $120,000. In addition to base pay, total compensation includes equity and benefits. Within the range, individual pay is determined by work location, level, and additional factors, including competencies, experience, and business needs. The base pay range is subject to change and may be modified in the future.

Inworld AI

Who We Are:

Extensis, one of the largest Professional Employer Organizations (PEOs) in the U.S. and the fastest growing PEO in the Northeast, is looking for talented people to join our team. If you want to contribute your talents, make a bigger impact, and be part of the hot HRO industry, we’re interested in talking to you. Come catch the PEO wave with Extensis—we’re focused on the biggest market in the most attractive region of the U.S. Together with our experienced professionals, you can help us deliver on our brand promise to simplify HR. Our portfolio includes personalized services for HR, benefit plans, payroll and taxes, employer risk, compliance, and employee management. Today, we manage over $1 billion in employment-related costs annually—and we’re growing every day.

For more information about the company visit www.extensishr.com.

Who You Are:

Serve as the client relationship manager and human resources business partner for assigned client companies.

Location: Minimal overnight, minimal day travel in NJ inclusive of coverage in CT, NY/NYC and PA.

What You’ll Do:

Client Management

• Deliver the full suite of human resources services to assigned client owners, influencers and decision makers and become the essential go-to person for HR and Company level benefits matters.
• As the initial point of contact for worksite administrators, field and resolve escalated client inquires related to payroll, benefit and policy questions.
• Concierge solutions from other departments to facilitate timely resolutions to client requests.
• Proactively manage core compliance services, inclusive of scheduling and tracking Harassment Free Workplace Online Training; guide clients in effective implementation of HR polices and Employee Handbook.
• Support clients in driving strategic HR objectives in the areas of performance management, compensation planning, role definition, talent acquisition, organization structure, training and development.
• Play a key role in new client onboarding of assigned new client companies. Work closely with Extensis sales, operations, payroll and benefits departments.
• Maintain new and existing relationships with the assigned group of clients to drive and enhance client loyalty and success.
• Upon request, guide employees in accessing tools and resources on the Client Portal.
• Escalate matters to the Senior Director or VP HR as needed.

Talent Management

• Deliver training services including development and delivery of facilitator led sessions as well as selection and coordination of online training.
• Counsel client in recruitment strategy and facilitate access to job board, assessment, and discounted recruiting services available to Extensis clients.
• Guide clients on effective creation, maintenance and distribution of position descriptions.
• Enable clients to configure and leverage tools for effective goal setting and performance reviews.

Benefits

• Partner with Extensis Benefits department and consult with client owners in making effective decisions about which of various benefits to offer and subsidize for their employees.
• Lead client and client worksite employee facing aspects of annual healthcare open enrollment.
• Guide clients to make effective and compliant choices of health, dental and vision benefits, voluntary, and disability benefits.
• On behalf of the client, liaise with Benefits, Operations and Risk Departments as appropriate in the administration of worksite employee Workers Compensation claims and in Leaves of Absence.

Employee Relations & Compliance

• Educate client owners, influencers and decision makers on best practices for managing employee complaints, employee conduct issues and performance management.
• Provide clients with guidance on performance, discipline, termination and other sensitive issues.
• As needed, conduct and document investigations, and bring investigation worthy matters to closure.
• Lead client in process and documentation best practices.
• Prepares government reports related to EEO compliance. Provide guidance on the maintenance of records, logs and reports to conform to EEO regulations.
• Maintains knowledge of current and pending legislation that impacts the company and the client base.
• Engage Senior HR Director, VP Human Resources, client’s outside legal counsel, and/or Extensis’ outside legal counsel as needed.

Leadership

• Assume role of subject matter expert on various topics under the direction of the VP HR and be a peer resources within Extensis for your designated topics.

Documentation

• Document client interactions as “Cases” in ClientSpace.
• Document investigations, RIFs and other confidential matters according to department best practices.
• Make effective use of company systems including Microsoft Office, Client Relationship Management System and Workflow Management System.

What You Bring:

Education

• BA or BS Degree required.
• Advanced study in business, human resources or employment law highly desirable.
• PHR or SPHR certification highly desirable.

Human Resources Experience

• Experience as an HR Generalist/ HR Manager/ HR Business Partner (minimum 4 years’ experience) in a multi-client, multi-industry production environment (ideally HRO or PEO) required.
• Experience in Employment Law highly desirable.
• Experience in a PEO highly desirable.

Competencies

• Strong command of federal and state employment laws including but not limited to: ADA, COBRA, EEO, FLSA, and FMLA.
• Proven track record of efficiency in working remotely.
• Excellent communicator in writing and verbally in formal and informal business settings.
• Effective in negotiation and conflict resolution.
• Strong presentation skills.
• Excellent consultative skills.
• Client service, creative and problem-solving orientation.
• Ability to both follow structured processes and tolerate ambiguity as situations demand.
• Team player, results focus, strong work ethic.
• High ethical standards.

Responsibilities and requirements are subject to change based on business needs.

What You’ll Receive:

At Extensis, we recognize there are many factors that influence your overall satisfaction both at work, and in your personal life. Under our You Supported program, we provide a perfect mixture of compensation, benefits, company culture, and resources to our employees that help you reach a happier, more balanced life. Some of these offerings include:

• Competitive compensation to reward you for your hard work every day.
• Progressive Paid-Time Off Program for you to enjoy time out of the office, including time off for volunteering and life events.
• Group Medical, Dental, Vision and Life insurance to encourage a healthy lifestyle available from day one.
• Pretax Spending Accounts to ease taxes on health and dependent care expenses.
• Extensive professional development programs to help you get to where you want to go in your career.
• Discounts in retail and entertainment.
• A social and community outreach committee that promotes a fun inclusive culture through in-office events and networking opportunities.
• When in the office, Complimentary coffee and snacks to keep you fueled and productive throughout the day.

ExtensisHR is committed to a diverse and inclusive workplace. We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

ExtensisHR

LANDSCAPE ARCHITECTURAL DESIGNER/PROJECT MANAGER

WE ARE SEEKING A FULL-TIME LANDSCAPE ARCHITECTURAL DESIGNER, WITH THE ROLE OF A PROJECT MANAGER, FOR OUR SAN DIEGO OFFICE.

Urban Arena is a multi-disciplinary firm on the cutting edge of architecture, landscape architecture, planning, & design. With offices in Costa Mesa, San Diego, and Oakland, UA attracts a diverse group of professionals working on a range of projects from urban villages, retail & entertainment centers, model homes, master-planned residential communities, high-density housing, and sports complexes.

We are looking for a creative individual to join our team and manage the design and creation of a diverse mix of projects.

Duties and Responsibilities

·        Manages multiple projects of varying types, scopes & scales through all phases of design

·        Provides project design solutions

·        Collaborates and maintains positive relationships with clients and consultants

·        Leads and mentors team members

·        Assures projects conform to the project agreement

Key Knowledge, Skills, and Other Abilities

·        Client-facing skills

·        Team leadership

·        Management skills such as multitasking, organization, time management, and professionalism

·        Proficiency in AutoCAD

·        Experience with Microsoft Office Suite programs

·        Experience with InDesign, Land F/X, Bim360, SketchUp, and Photoshop is a plus

Education/Experience Requirements

·        At least five years of industry work experience

·        Bachelor’s or master’s degree in landscape architecture or five additional years of industry work experience

Benefits

·        Medical, dental, vision, and basic life AD&D insurance

·        401(k)

· Alternative work schedule of in-office Monday-Thursday, 7:30 am to 5:30 pm, and every Friday 8 am to 12 pm; after 90 days of employment, will be given an additional remote workday of your choosing.

·       Pay range $80k-$100k

Urban Arena

Nationwide Food Recruiters is excited to present an excellent opportunity to the food and beverage manufacturing industry! Here are some key points about the company and the position. If you or someone you know might be interested, please don’t hesitate to apply or share this information. We look forward to connecting with you!

The perfect candidate will consistently evaluate existing systems to guarantee their safety and optimal performance. They should possess the confidence to lead a team, perform analyses to identify areas requiring enhancement, and ensure the proper functioning of essential utilities. Strong organizational skills are also essential for managing multiple projects concurrently.

Company Quick Facts:

• Small sized, privately owned retail RTE food manufacturer

• Reports to Director Plant Operations, Direct Reports: Team of 10

• Total Company Head Count: <150

• FDA, HACCP, SQF

• Production Schedule: 2 Shifts, 24/5

Responsibilities:

• Oversee all aspects of maintenance & engineering

• Coordinate cross-functional initiatives & projects within company

• Mentor & train all maintenance/engineering personnel

Perks:

• Top tier compensation and benefits

• Great location with lots of options for living and entertainment

• Low cost of living as well as affordable housing/renters market

• Excellent company culture

• Financially stable company selling iconic brands

Requirements to be considered:

• HS Diploma, Tech School, or Bachelors preferred

• 6+ years maintenance/engineering experience within manufacturing

• 3+ years management experience

• MUST have experience within food manufacturing

• Strong critical thinking and organizational skills

Nationwide Food Recruiters

Luxury Travel Manager

Is a personal assistant professional who works directly with clients on behalf of Ten /Corporate Client helping them to organize and experiment the best possible combination of moments of their lives through our concierge services and selected assets.

Who We Are

At Ten our goal is simple, to become the most trusted service business in the world.

We are a leading global lifestyle management business with presence in 22 offices globally and more than 1200 employees. We use our expertise, technology and buying power to grant our members direct access to the best travel, live entertainment, dining and luxury retail services. We also work closely with suppliers to provide exclusively negotiated benefits and employee loyalty schemes.

Ten is growing quickly and has ambitious plans to keep innovating, inspiring and to continue to improve the lives of millions of members. To find out more about Ten, please watch this short video here.

To find out more about Ten, please watch this short video here.

Core Objectives

To build relationships with our most valuable members and to meet very complex requests and challenges set by our members and do so across a broad range of services. Will be dealing with extensive and complex luxury travel itineraries.

Every member of our team works hard to maintain the trust placed in us by our high-net-worth members and to radiate the integrity of our valued clients so the UHNW Lifestyle manager will follow up with existing and new clients, sending information related to their interests and needs.

Strong interpersonal and communication skills are a must, as forming a strong working relationship with clients is necessary for building large clients’ network. An individual working as a UHNW lifestyle concierge must establish a rapport with individuals quickly and build trust with potential or current clients.

A highly versatile and diligent multi-lingual professional demonstrating strong business acumen skills. With in-depth knowledge of the luxury market and a proven track record working with ultra-high net-worth clients and start-up entrepreneurs, or similar experiences.

Proven Capabilities

• Charismatic, confident, capable of engaging in several different types of conversation with the member on the phone or instant message channels, and even in person if required.
• Be able to deal with pressure and confident about themselves, good storytellers, interesting personal life, or interests.
• Negotiation skills (deal maker)
• Organised with a strong attention to details, resilient, and extremely resourceful with the ability to adapt to a wide range of working environments.
• Adaptable in times of uncertainty and significant change
• A ‘can do, will do’ mindset, willing to get whatever is needed done.
• A high sense of ownership in everything, it all counts.
• A starter-finisher mentality
• Exceptional verbal and written communication skills, combined with demonstrated problem-solving ability.

Commitment to Diversity

• We encourage diverse philosophies, cultures, and experiences. We appreciate diversity and are dedicated to creating an inclusive work environment for our employees. This idea unites the teams at TEN. All aspects of our relationship, including the decision to hire, promote, discipline, or terminate, will be based on merit, competence, performance, and business needs.

Commitment to supporting the delivery of Ten’s environmental, social and governance goals, and promoting policy adherence

Requirements

Experience

• 3 + Years tenure in recent roles
• Executive Assistants / Personal Assistants experience preferred.
• Corporate concierge or hotel concierge experience preferred
• Event Planning /Management experience
• Account Managers / Commercial Role expertise
• Understanding and/or professional experience with High End Luxury Brands in retail (Tiffany, Louis Vuitton, Dior, etc) or High End Hotels (Mandarin Oriental Hotel Group, Armani Hotel Milano, Hilton, 4 Seasons, etc)

Benefits

Below are some of our benefits outside of Medical, Dental and Vision benefits.

• Aside from regular Medical, Dental, Vision, and others we have other benefits listed below:
• Travel offers from a variety of sources that allow great discounts on hotels, cruises, and rental cars. These are posted as they come in and vary by location.
• 22 days of PTO your first year and maxing out at 32 days per year in your 4th year (based on a 40hr work week).
• 3 extra float days after 2 years of work.
• Sabbatical every 5 yrs. of work.
• Tuition reimbursement
• Full catalog of learning modules that cover a wide range of categories. for personal and professional development
• Discount on Pet Insurance, legal advisory, and a multitude of other supplemental benefits
• IATA card after 90 days which gives access to travel discounts
• Monetary loyalty rewards at 3yrs, 5yrs, and 10 yrs of service
• Working Holidays: Ability to work from any of our 23 global offices for a short period of time.

Ten Lifestyle Group

We are seeking a skilled Ticket Office Manager for a historic hospitality venue in the Charlotte area. This is an excellent opportunity for a leader who is passionate about the Charlotte area, finds collaboration and inclusion important and has a love for the entertainment industry. This position is a hybrid remote/in-office position, based on event schedules.

** MUST HAVE experience building events using TM1. Host is a plus.

Benefits: Very competitive benefits and Bonus Potential (on top of base salary)!

If interested in learning more about this opportunity, please apply today!

Horizon Hospitality Associates, Inc

Luxury Travel Manager

Is a personal assistant professional who works directly with clients on behalf of Ten /Corporate Client helping them to organize and experiment the best possible combination of moments of their lives through our concierge services and selected assets.

Who We Are

At Ten our goal is simple, to become the most trusted service business in the world.

We are a leading global lifestyle management business with presence in 22 offices globally and more than 1200 employees. We use our expertise, technology and buying power to grant our members direct access to the best travel, live entertainment, dining and luxury retail services. We also work closely with suppliers to provide exclusively negotiated benefits and employee loyalty schemes.

Ten is growing quickly and has ambitious plans to keep innovating, inspiring and to continue to improve the lives of millions of members. To find out more about Ten, please watch this short video here.

To find out more about Ten, please watch this short video here.

Core Objective

To build relationships with our most valuable members and to meet very complex requests and challenges set by our members and do so across a broad range of services. Will be dealing with extensive and complex luxury travel itineraries.

Every member of our team works hard to maintain the trust placed in us by our high-net-worth members and to radiate the integrity of our valued clients so the UHNW Lifestyle manager will follow up with existing and new clients, sending information related to their interests and needs.

Strong interpersonal and communication skills are a must, as forming a strong working relationship with clients is necessary for building large clients’ network. An individual working as a UHNW lifestyle concierge must establish a rapport with individuals quickly and build trust with potential or current clients.

A highly versatile and diligent multi-lingual professional demonstrating strong business acumen skills. With in-depth knowledge of the luxury market and a proven track record working with ultra-high net-worth clients and start-up entrepreneurs, or similar experiences.

Proven Capabilities

• Charismatic, confident, capable of engaging in several different types of conversation with the member on the phone or instant message channels, and even in person if required.
• Be able to deal with pressure and confident about themselves, good storytellers, interesting personal life, or interests.
• Negotiation skills (deal maker)
• Organised with a strong attention to details, resilient, and extremely resourceful with the ability to adapt to a wide range of working environments.
• Adaptable in times of uncertainty and significant change
• A ‘can do, will do’ mindset, willing to get whatever is needed done.
• A high sense of ownership in everything, it all counts.
• A starter-finisher mentality
• Exceptional verbal and written communication skills, combined with demonstrated problem-solving ability.

Requirements

Experience

• 3 + Years tenure in recent roles
• Executive Assistants / Personal Assistants experience preferred.
• Corporate concierge or hotel concierge experience preferred
• Event Planning /Management experience
• Account Managers / Commercial Role expertise
• Understanding and/or professional experience with High End Luxury Brands in retail (Tiffany, Louis Vuitton, Dior, etc) or High End Hotels (Mandarin Oriental Hotel Group, Armani Hotel Milano, Hilton, 4 Seasons, etc)

Commitment to Diversity

• We encourage diverse philosophies, cultures, and experiences. We appreciate diversity and are dedicated to creating an inclusive work environment for our employees. This idea unites the teams at TEN. All aspects of our relationship, including the decision to hire, promote, discipline, or terminate, will be based on merit, competence, performance, and business needs.

Commitment to supporting the delivery of Ten’s environmental, social and governance goals, and promoting policy adherence

Benefits

Below are some of our benefits outside of Medical, Dental and Vision benefits.

• Aside from regular Medical, Dental, Vision, and others we have other benefits listed below:
• Travel offers from a variety of sources that allow great discounts on hotels, cruises, and rental cars. These are posted as they come in and vary by location.
• 22 days of PTO your first year and maxing out at 32 days per year in your 4th year (based on a 40hr work week).
• 3 extra float days after 2 years of work.
• Sabbatical every 5 yrs. of work.
• Tuition reimbursement
• Full catalog of learning modules that cover a wide range of categories. for personal and professional development
• Discount on Pet Insurance, legal advisory, and a multitude of other supplemental benefits
• IATA card after 90 days which gives access to travel discounts
• Monetary loyalty rewards at 3yrs, 5yrs, and 10 yrs of service
• Working Holidays: Ability to work from any of our 23 global offices for a short period of time.

Ten Lifestyle Group

Reporting to the Chief Operating Officer, the Ticketing Manager is responsible for creating and driving ticketing strategies, operations, reporting and technologies while ensuring a professional ticketing experience is delivered for customers. The Manager will draw on their extensive experience in ticketing to oversee the existing ticket sale process and develop new ticket revenue strategies and product offerings. This position also manages current ticketing operations, processes, and implements any improvements that can contribute to an elevated customer experience from the time of purchase through the customer arrival at the ticketing gates. Responsibilities include but are not limited to interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems. 

Duties and Responsibilities: 

• As a member of the management team, this role will help develop and implement initiatives vital to the success of Barrett Jackson, especially as they relate to ticketing of the Auction events. 
• Collaborate with Senior Management on modeling new ticketing strategies, concepts, and technologies. 
• Identifies and monitors key financial indicators to gauge performance, identify trends, and suggest strategies that can impact results. 
• Drive strategy and development of the event ticket sales and all associated processes, fulfillment and software technologies in ticket technology and online selling and reselling platforms. 
• Administer efficient, accurate, and timely reporting mechanisms related to sales activity as well as budget pacing activity.
• Responsible for the oversight of all ticketing operations including ticket inventory and security procedures. 
• Monitor and incorporate secondary ticketing market trends into both the short and long-term strategy.  
• Management of ticketing and scanning operations and the technologies used at the event gates. 
• Constant review of the current ticketing software to suggest and implement improvements that can contribute to an elevated experience for customers and the departmental users of such software. 
• Lead the development and management of performance reporting and data analytics surrounding tickets and gate scans. 
• Manage all year-round fraud prevention efforts and manage all event day customer service ticket issues, including lost, stolen, and counterfeit tickets. 
• Monitor and evaluate the consumer purchasing journey for customers. 
• Works cooperatively with a wide variety of contributors and stakeholders from across the organization to achieve shared objectives. 
• Manages multiple processes, programs, and projects, while seeking efficiencies in process improvements. 
• Responsible for accomplishing set goals and objectives of projects, as well as the budgeting of projects and programs. 
• Responsible for forecasting budget and reconciliation for department budget
• Stay current with market trends and competitor positioning to be a subject matter expert regarding all aspects of ticket marketplaces across sports and entertainment.  
• Demonstrate leadership qualities by managing and providing a work environment that promotes positive energy, creativity, and teamwork among employees.  
• Performs all other duties deemed by management to be an integral part of the job.  

Qualifications, Skills and Education Requirements: 

• Analytical mind with the ability to analyze and interpret data to tell a story and create actionable insights. 
• Professional and effective written and verbal communication skills. 
• Ability to work with accuracy and utilize effective judgment under pressure, to include time sensitive deadlines. 
• Effective time management skills with the ability to prioritize multiple tasks. 
• Ability to work independently and confidently. 
• High attention to detail and strong organizational skills. 
• Ability to work effectively in a supporting role. 
• Working knowledge of Windows-based computer programs including Microsoft Word, Excel and PowerPoint. 
• BA/BS degree or equivalent years of experience. 
• A minimum of 5 years of relevant experience. 
• 2 years in a leadership position preferred. 

Barrett-Jackson Auction Company

Travel Coordinator

EMPIRE is an independent label, born and bred out of the Bay Area (San Francisco, California). We have grown to become the largest independent record label in the U.S., with a significant global presence covering Africa, Asia, Europe, Australia and North and South America. We keep ourselves busy with a myriad of music-related services, ranging from the creation of original content and goods (e.g., sound recordings, music publishing, merchandise, and virtual goods) as well as the marketing, promotion, distribution, and creation of brand partnerships around the same.

As Travel Coordinator, you’ll work directly with our Travel Administrator and travel agency to accommodate travel needs for company employees, clients, and others with authorization. The Travel Coordinator will arrange business travel while identifying the most cost-effective and efficient travel arrangements and making necessary reservations for accommodations.

Duties include scheduling flights, hotel/housing, car rentals, and car service as needed. This is a great opportunity for someone wishing to continue their travel career in the entertainment industry. 

What you’ll be doing

• Work with our travel agency to research and compare flight, hotel, and transportation needs to identify the best available option for each travel need
• Prepare travel itineraries and distribute travel arrangements and schedules to all appropriate staff
• Obtain approval from leadership for travel requests and expenses that exceed established travel policies
• Advise travelers of and assist with any need for specialized travel documents such as visas or passports
• Monitor and facilitate the use of company air travel credit cards, frequent flyer programs, and other applicable rewards and loyalty programs
• Coordinate individual and group travel with our travel agency
• Coordinate with travel agency as needed for all company events
• Confirm and review bookings
• Handle billing issues – prepayments, credit card authorizations, expense reports, hotel folios
• Review invoices, complete expense reports, track credits
• Keep up to date with travel restrictions
• Additional duties as assigned

Requirements

• A flexible schedule is required. Some evenings/nights/weekends required. This is an alternating on-call role.
• Travel and Expense software experience preferred
• Entertainment industry experience a bonus
• Excellent verbal and written communication skills
• Strong working knowledge of the travel industry
• Excellent decision-making skills with the ability to assess multiple options and to identify the best choice to serve a specified goal

We offer:

• Competitive salary commensurate with experience
• Health insurance, vision, and dental
• Life Insurance, short-term disability, and long-term disability insurance is provided at no cost to you
• Paid Holidays and paid time off
• Company 401k plan
• Commuter, parking and cell phone allowance

At Empire Distribution Inc., we value diversity and always treat all employees and job applicants based on merit, qualifications, competence, and talent. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

If you are passionate about music and travel, and looking for a challenging role in a fast-paced, innovative environment, apply today. We look forward to hearing from you.

EMPIRE