Administrative Assistant

Company Description

Laight Street Media is a strategic entertainment agency that develops mutually beneficial pop culture brand partnership moments to reach and engage consumers. We create meaningful, impactful entertainment experiences that bring people together, spark conversations and inspire change. We are committed to working with clients who share our vision and values.

Role Description

This is a contract remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and assisting with day-to-day operations, managing phone calls, and ensuring effective communication.

Role & Responsibilities

Office Management:

Manage and maintain office supplies, equipment, and facilities.

Coordinate office procedures and ensure administrative efficiency.

Communication Handling:

Answer and direct phone calls, emails, and inquiries to appropriate parties.

Draft and edit documents, emails, and other communications.

Scheduling and Calendar Management:

Schedule appointments, meetings, and conference calls for executives.

Maintain and organize calendars, ensuring timely reminders.

Data Entry and Record Keeping:

Enter and update data in databases or spreadsheets.

Organize and maintain filing systems for both digital and physical records.

Travel Coordination:

Arrange travel plans, including flights, accommodations, and itineraries.

Ensure travel expenses are documented and processed accurately.

Meeting Support:

Prepare meeting rooms, including setup of equipment and materials.

Take meeting minutes and distribute them to relevant parties.

Administrative Support:

Assist with the preparation of reports, presentations, and documents.

Handle routine administrative tasks to support the overall functioning of the office.

Client and Visitor Relations:

Greet clients, visitors, and guests in a professional and friendly manner.

Ensure a positive experience for guests and assist with their needs.

Research and Information Gathering:

Conduct research on various topics as assigned.

Compile and organize information for projects and reports.

Problem-Solving:

Address and resolve administrative issues and challenges promptly.

Identify opportunities for process improvement and efficiency.

Qualifications

• Strong administrative assistance and secretarial skills
• Excellent phone etiquette and communication skills
• Experience supporting executives and managing calendars
• Proficient in clerical skills like typing and data entry
• Dedicated and willing to learn
• High attention to detail and strong organizational skills
• Familiarity with Microsoft Office and Google Suite
• Associate’s or Bachelor’s degree in business administration or a related field is a plus

Laight Street Media