Executive Assistant

Music Theatre International (MTI) is seeking a highly organized and detail-oriented executive assistant to support the daily operations of the President/CEO. The EA will be responsible for providing support to the CEO as well as working interdepartmentally. The candidate must be a proactive self-starter with good people skills and a can-do attitude. The ideal candidate is proactive, efficient, positive, discreet, creative, professional, and extremely resourceful.

Responsibilities include:

• Work directly with the President/CEO to support all aspects of his daily work responsibilities and long-term projects. 
• Manage the President/CEO’s calendar, and organize, prioritize and summarize incoming matters of attention.
• Draft, revise and send correspondence on behalf of the President/CEO.
• Serve as a primary point of contact and liaison between the President/CEO and MTI staff, authors, rightsholders, agents, industry executives, vendors, customers, and the public.
• Anticipate and prepare documents, agendas, reports, and presentations for meetings, conferences, and other events.
• Attend meetings and take minutes for distribution and follow-up.
• Handle a variety of administrative duties including preparing decks, updating contact lists, managing expense reports, arranging travel, filing, proofing,and more.
• Work interdepartmentally on a variety of additional projects, including scouting, acquiring, and launching new shows.
• Partner with the Executive Assistant to the COO/Director of Education & Development on special projects and to provide coverage for vacations and PTO. Assist other departments and executives as needed.
• Perform occasional personal requests as needed.

Qualifications

• Bachelor’s Degree.
• 3+ years of experience as an EA assistant or in a similar capacity.
• Musical Theatre and entertainment industry knowledge and interest.
• Outstanding written and verbal communication skills, including exceptional proof-reading skills and attention to detail.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong time management, organization and project management skills.
• Excellent interpersonal and presentational skills with ability to effectively manage up.
• A “no task is too big or too small” mentality.
• Expertise with Microsoft Office Suite and Adobe Acrobat with a proven ability to adapt to new technologies.  

This is a full-time, in-house, New York City-based position. The job offers a competitive salary in the $65k – $80k range as well as a 401k and benefits. If interested, please email your resume to [email protected] with the subject line MTI EA and your name.

Music Theatre International MThI