We are seeking a proactive Office Manager to oversee our location in Los Angeles. Your primary responsibilities will include providing administrative support, managing office supplies, handling office-related tasks, and maintaining a welcoming and professional environment for our employees and visitors. Additionally, you will be responsible for managing the restocking of snacks and refreshments and assisting with ad hoc tasks assigned by the Director of Human Resources.
GENERAL RESPONSIBILITIES
- Serve as the face of the company, offering friendly service to visitors by greeting, welcoming, and directing them appropriately.
- Demonstrate a high level of professionalism in dealing with confidential and sensitive documents and information
- Maintain the reception area, break room, and conference rooms keeping them clean, and free of clutter per office procedures, and building rules, and regulations.
- Keep a fully stocked office, by ordering and organizing general office and break room supplies and maintaining inventory of stock.
- Liaise with property/building management and maintenance to schedule routine maintenance, and inform when office equipment or functions are malfunctioning, and need to be repaired.
- Operate and maintain a variety of office equipment and troubleshoot with IT as needed, including copier machine(s) per existing vendor and/or manufacturer contracts and agreements.
- Troubleshoot AV minor equipment issues, such as missing cables, simple hardware connectors, and plug-in for functional operations.
- Participate in the wellness/life/safety functions by scheduling required events.
- Ensure contracted services provided by outside vendors (cleaning services, food services, etc.) and building services (janitorial, parking, badging, interior and exterior furnishings, etc.) are meeting contract standards.
- Provide full back-up support to the Human Resources department as needed.
- Participate in special ad-hoc projects and perform other duties as assigned.
EDUCATION AND EXPERIENCE
- 3-5 years Facilities/Office Services role, preferably including 1-2 years in entertainment
- Proficient in Microsoft Suite (Outlook, Teams, Word, Excel, and PowerPoint).
- Excellent written and oral communication skills necessary to effectively collaborate with key stakeholders.
- Willingness to adapt to changing business needs and deadlines, including extended work hours when necessary.
- Comfortable with ambiguity and change and able to navigate large organizations with confidence.
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This position is based in Los Angeles, CA on-site 5 days a week. Remote and/or hybrid will not be considered. Please only apply if you are located in Los Angeles, CA.
The estimated salary range for this position starts at $60,000.00 and includes medical/dental/vision/401k benefits. This represents the typical salary range for this position and is just one component of DWP’s total compensation package for employees.
Danny Wimmer Presents
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