Senior Corporate Governance Legal Assistant

My client is looking for a Senior Corporate Governance Legal Assistant. This role will report to the Chief Legal Officer.

This role is located in Dallas, TX and works onsite 3X week, Tuesday-Thursday.

Job Scope:

• Provide comprehensive support for Board of Directors and committee meetings, including agenda drafting, quarterly reports, minute-keeping, and maintaining records
• Manage logistics for board meetings, including accommodations, meals, and entertainment
• Coordinate the distribution of meeting materials, ensuring adherence to corporate guidelines
• Maintain the board calendar, schedule meetings in advance, and oversee pre-planning meetings
• Handle annual review of charters and Director and Officer questionnaires
• Manage corporate minutes, electronic records, and filing deadlines
• Assist in executive and director on-boarding and departure processes
• Maintain Capitalization charts, stock certificates, and shareholder records
• Handle corporate administrative and governance activities
• Assist in creating and documenting corporate administrative processes and procedures
• Help with the preparation and filing of business entity documents
• Stay updated on corporate governance, data privacy, compliance, and legal changes
• Apply a strong understanding of general corporate laws
• Organize and manage confidential projects with supervisory skills
• Act as a contact point for legal entity registrations and registered agent services
• Maintain the company’s organizational chart and coordinate recordkeeping procedures
• Utilize software programs, such as SharePoint and document management systems, for recordkeeping and contract signatures

Candidate Profile:

• Requires 10+ years of hands-on corporate legal experience, especially in corporate governance
• Must be highly organized, detail-oriented, and maintain strict confidentiality
• Independent, flexible, and collaborative with excellent communication skills
• Proficient in writing for executive and Board-level communications
• Strong project management and process design skills
• Familiar with Board and Committee operations and corporate administrative functions
• Able to plan and lead meetings with executive-level participants
• Software proficiency, including MS Office, Teams, Zoom, and board platforms
• Strong business acumen and ability to handle multiple projects efficiently
• Takes ownership and accountability for tasks and projects
• Enthusiastic about diverse corporate matters and adaptable to change
• Demonstrates integrity, professionalism, intellectual curiosity, and a willingness to learn and grow
• Maintains strict confidentiality regarding personnel data and sensitive information

North Bridge Staffing Group