Provide comprehensive support for Board of Directors and committee meetings, including agenda drafting, quarterly reports, minute-keeping, and maintaining records
Manage logistics for board meetings, including accommodations, meals, and entertainment
Coordinate the distribution of meeting materials, ensuring adherence to corporate guidelines
Maintain the board calendar, schedule meetings in advance, and oversee pre-planning meetings
Handle annual review of charters and Director and Officer questionnaires
Manage corporate minutes, electronic records, and filing deadlines
Assist in executive and director on-boarding and departure processes
Maintain Capitalization charts, stock certificates, and shareholder records
Handle corporate administrative and governance activities
Assist in creating and documenting corporate administrative processes and procedures
Help with the preparation and filing of business entity documents
Stay updated on corporate governance, data privacy, compliance, and legal changes
Apply a strong understanding of general corporate laws
Organize and manage confidential projects with supervisory skills
Act as a contact point for legal entity registrations and registered agent services
Maintain the company’s organizational chart and coordinate recordkeeping procedures
Utilize software programs, such as SharePoint and document management systems, for recordkeeping and contract signatures

Candidate Profile:

Requires 10+ years of hands-on corporate legal experience, especially in corporate governance
Must be highly organized, detail-oriented, and maintain strict confidentiality
Independent, flexible, and collaborative with excellent communication skills
Proficient in writing for executive and Board-level communications
Strong project management and process design skills
Familiar with Board and Committee operations and corporate administrative functions
Able to plan and lead meetings with executive-level participants
Software proficiency, including MS Office, Teams, Zoom, and board platforms
Strong business acumen and ability to handle multiple projects efficiently
Takes ownership and accountability for tasks and projects
Enthusiastic about diverse corporate matters and adaptable to change
Demonstrates integrity, professionalism, intellectual curiosity, and a willingness to learn and grow
Maintains strict confidentiality regarding personnel data and sensitive information