Publications Coordinator

The American Institute of Aeronautics and Astronautics (www.aiaa.org), located in Reston, VA is seeking a Publications Coordinator to support the Publications staff and Editors-in-Chief in administration, content acquisition, and editorial/production of the book series, journals, technical papers program and other publications products. AIAA offers competitive salaries and a comprehensive benefits package. This position is primarily remote, requiring occasional in-person meetings, off-site events, and office days.

Position Summary:

Reporting to the Senior Manager, Publications Operations, the Publications Coordinator will support Publications staff and Editors-in-Chief in administration, content acquisition, and editorial/production of the book series, journals, technical papers program and other publications products. The Publications Coordinator will also support the publications subcommittees and journals/books editorial advisory boards/editors-in-chief with guidance from Senior Manager, Publications Operations and Managing Editor, and will provide editorial/administrative work in ScholarOne and NetForum as assigned to support journals, books, and tech papers.

Responsibilities:

• Responsible for supporting journal, book, and standards peer review and editorial/production, including but not limited to manuscript acquisition support, assessments and evaluations, and author relations/administrative support.
• Manage and oversee manuscript peer review process for specific book manuscripts in conjunction with staff and Editors-in-Chief.
• Negotiate book publishing agreements with direction from Publications department management.
• Support the Senior Manager, Event Technical Program, with status changes and updates in the submission system.
• Support the Senior Manager, Event Technical Program, with editorial corrections in AIAA’s AMS system.
• Support the initiatives and activities of Book and Journal Subcommittees and Editorial Advisory Boards as assigned.
• Support publications budget development with guidance from Senior Manager, Publications Operations and Managing Editor.
• Assist administration of editor onboarding and honoraria payment processes.
• Issue author bans by drafting ban letters and updating appropriate systems.
• Work with Managing Editor, Senior Manager, Publications Operations and Senior Manager, Event Technical Program on effective planning and scheduling of both print and digital projects and work flow.
• Work with Marketing and Communications staff to coordinate support for advertising and promotion of AIAA publications in both AIAA and external outlets.
• Participate in team projects and meetings regarding editorial and operations matters.
• Work with relevant AIAA staff on targeted research/profiling of potential authors and reviewers.
• Work with appropriate staff and/or external contacts to ensure the timely availability of books data (price/ISBN/publication date/description) to sales & distribution partners.
• Occasional travel to meet with Editorial Advisory Boards, represent AIAA at trade shows, and at AIAA Forums.

Education:

• B.A. or B.S. degree in related field, or equivalent combination of education and experience required; strong English background required.

Requirements/Qualifications:

• At least 1-2 years previous work experience in scholarly or professional publishing, including at least 1-2 years of progressive publication experience in editorial, production, or marketing.

Additional Skills and Abilities Required:

• Knowledge and experience of standard book and journal publishing processes
• Project management ability, including planning, scheduling, budgeting, setting deadlines, and monitoring project performance.
• Ability to work in both remote and in-person team environments.
• Effective written and oral communication and presentation skills.
• Excellent client and volunteer customer relations management skills.
• Excellent negotiation skills.
• Proficient in MS Office Suite, with particular emphasis on Excel.
• Previous experience with ScholarOne and/or Atypon Literatum a plus.
• Occasional travel to meet with Editorial Advisory Boards, represent AIAA at trade shows, and at AIAA Forums.

About AIAA:

AIAA’s purpose is to ignite and celebrate aerospace ingenuity and collaboration, and its importance to our way of life. AIAA is the world’s largest technical society dedicated to the global aerospace profession. We are comprised of individual and corporate members from around the world. AIAA carries forth a proud tradition of more than 80 years of aerospace leadership.

Working at AIAA:

AIAA offers a strong compensation package for this position, which includes base salary and a discretionary bonus. Our benefits are highly competitive and include medical, dental and vision insurance with dependent coverage; 403(b) plan with an employer contribution and match; generous paid leave and holiday schedule. AIAA has a Flexible Workplace, where staff work primarily remote, but are required to attend meetings in the office and collaborate in person as needed.

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