Office Assistant/ Receptionist

ABOUT ANTHEM ENTERTAINMENT AND ANTHEM RECORDS:

Anthem Entertainment is comprised of a music publishing division, recorded music label, production music division, and a global film and television services and data division. We support artists, create content, and provide entertainment services around the world. The recorded music label, Anthem Records, is a diverse and iconic record label representing some of the world’s biggest hitmakers. Home to an award-winning roster of critically acclaimed and commercially successful artists including Rock and Roll Hall of Fame inductees Rush; legendary and nine-time Grammy Award winning singer, songwriter, and guitarist José Feliciano; country superstar Gord Bamford; alt-rock group Stuck On Planet Earth, and more.

ABOUT THE ROLE:

The role of Receptionist / Office Assistant is to ensure that the front desk is staffed to properly welcome people into the office and to effectively coordinate the day-to-day functionality of the Toronto office (and other global Anthem’s offices) with a consistent commitment of dedication, ownership, accountability and service delivery.

KEY RESPONSIBILITIES:

• Staff the front desk and welcome all visitors to the office in a police and professional manner.
• Maintain a professional looking and well-maintained office environment.
• Maintaining office supplies, including promo items, Anthem’s stationary, and kitchen
• Maintains the cleanliness, décor, good repair, and organized nature of the entire office facility. Conducts daily walk-arounds throughout office to ensure good order.
• Manages office vendor contracts.
• Maintains Outlook Annual Event Calendar
• Manages corporate promo reels and broadcast materials.
• Liaises with Accounts Payable/Accounts Receivable as required to ensure positive vendor relationships.
• Oversees Petty Cash balancing and reporting to Accounts Payable department.
• Assists coordination and planning of events as required.
• Manages storage room inventory/cleanliness/inventory.
• Administers employee seating plans in conjunction with department and Managers.
• Arranges for new employee swag bags when requested by HR
• Creates, maintains, and updates master list of ole employee Outlook V Cards and effects all distribution to ensure all ole staff have most up to date contact info.
• Arranges for employee security cards in conjunction with HR and IT
• Is responsible for all Facility Management including landlord communications, building security and maintenance trades vendors.
• Other ad-hoc duties as required by the needs of the business and by the need for change in process/policy.

QUALIFICATIONS, EXPERIENCE AND SKILLS:

• Ability to communicate in a positive & effective manner.
• Ability to multi-task with several projects effectively
• Knowledgeable with Microsoft office suite (outlook, word, excel, power point, etc.)
• Excellent customer service skills.

** At Anthem Entertainment, we recognize that our people are our strength, and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on maintaining a diverse and inclusive workplace. We do not discriminate on the basis of any protected attribute and encourage all qualified candidates to apply, regardless of race, religion, creed, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.

Interested candidates should send their resume to careers@anthementertainment.com

Check out all of Anthem’s open positions by visiting www.anthementertainment.com

Anthem Entertainment Group