Livewire is a change communications agency. Our work helps our clients successfully navigate organizational change in a world of constant disruption, evolution and adaptation. We believe communication is essential for the human spirit. And we care deeply about every experience we create, considering each touchpoint an opportunity to deliver on our promise.
As Executive Assistant at Livewire you will play a key role in enhancing the CEO’s effectiveness. This role is the liaison between the CEO and those outside of Livewire, including executives. This role will provide administrative support in a well-organized, timely and proactive manner. You will work independently and may work in a team environment to serve as the primary support.
The Executive Assistant will represent the Livewire brand with integrity and spirit. This role is critical to the success of Livewire’s strategic plan as communicated through the company’s vision and mission.
Roles and Responsibilities
- Provide calendar management with emphasis on proactive planning and optimizing time, scheduling internal and external client meetings and conferences and addressing potential scheduling conflicts
- Draft and prepare correspondence (internal and external as required), reports, briefs, and PowerPoint presentations identifying required information, researching background information, and gathering information from appropriate sources
- Prepare the CEO for meetings, including compiling information and debriefing on pertinent information prior to the meetings
- Coordinate travel arrangements and accommodation including preparation and submitting of expenses
- Distribute materials for scheduled meetings, as necessary. At times you may be required to participate in meetings or transcribe minutes, take notes and assist in developing team briefs and action items from meetings.
- Support in preparing for monthly Leadership Team and quarterly board meetings, and address any action items that result from them
- Ownership and accountability for the annual Livewire All Team Offsite and other internal events. This includes venue sourcing, negotiation, event logistics, coordination of presentations, presentation support
- Plan and coordinate other executive meetings, full-team events and client entertainment and networking opportunities Provide support for all non-profit work and initiatives.
- Liaise and follow up with Leadership Team and other direct reports
- Support Client Services Team on non-billable presentations and internal meetings. May include but not limited to; pitch documents in PPT or Word, development of client, prospect or industry research or briefs and documenting minutes from internal meetings.
- Provide formatting, grammar/spelling checks and print/binding support on proposals, reports and PPT presentations with precise attention to all important details
- Write, proof-read and/or edit client and internal communications
- Manage a library of client information in our CRM software, assist Client Services Team with mailers, troubleshooting, and own communication with the provider.
- Source previous proposals and estimate documents from project archive as required
- Other duties may be assigned as required, including personal administrative tasks
Qualifications
- 3 or more years of experience supporting executive level roles in a fast paced environment is a considerable asset.
- Familiarity with Microsoft Teams and a keen understanding of what it takes to plan, navigate and deliver on client expectations and proficient with MS Office Suite.
- Excellent communication skills and strong organization skills and meticulous attention to detail.
- Collaborative mindset.
Future Growth Opportunities with Livewire
In addition to further responsibilities within the role the following future positions may also provide opportunities for growth:
1. Office Management
2. Account Executive
Here are a few things that set us apart:
- We are an equal-opportunity employer, and we are proud to offer jobs in environments where diversity is embraced.
- Competitive compensation package
- Flexible hybrid work environment
- Summer hours
- Commitment to the continuous improvement of our team through learning and development
- Regular social events to foster teamwork
- Strong culture of charitable and community involvement
We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and welcome applications from individuals who fall into one or more protected statuses (race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, disability, or any other protected status). If you require accommodation, please notify us and we will work with you to meet your needs.
Livewire Communications
Related jobs:
Job Description:
Amici Productions is seeking passionate and talented creatives to join a sci-fi 48-hour film challenge as part of a collaborative production team. This volunteer opportunity is ideal for individuals looking to gain hands-on experience in a fast-paced filmmaking environment. Selected candidates will work together to bring a short sci-fi film project to life within a limited timeframe.
Job Responsibilities:
- Collaborate with the production team to execute a short sci-fi film
- Perform duties specific to assigned crew role (camera, sound, production, post, etc.)
- Assist with on-set operations, logistics, and creative execution
- Support pre-production, filming, and post-production processes as needed
- Maintain professionalism and teamwork in a fast-paced environment
Requirements:
- Interest or experience in film production or related roles
- Ability to work collaboratively under tight deadlines
- Strong communication and teamwork skills
- Preferred: Access to personal equipment or gear (kit)
- Open to a variety of roles including:
- Grip, Camera Operator, Director of Photography (DOP)
- Director, 1st AD, 1st AC, 2nd AC, DIT
- BTS Stills Photographer
- Picture Editor, Colorist, Post Sound/Music
- Production Designer, Set Dresser
- Locations & Transportation Coordinator
- Set PA/Driver, Location Sound Mixer
- Hair & Makeup (HMU) Artist
Compensation:
- Volunteer opportunity
- Transportation and food provided
Job Description
A production is seeking a non-union stand-in for an upcoming shoot in Toronto. This role requires a performer who closely matches specific physical characteristics to assist with lighting and camera setups during filming. This is a paid opportunity for a one-day shoot, ideal for individuals with on-set experience or those looking to gain exposure in film production.
Job Responsibilities
- Serve as a stand-in for camera and lighting setup
- Maintain positioning for technical rehearsals and scene preparation
- Follow direction from the production and camera team
- Be available on set for the required duration
- Maintain professionalism and punctuality
Requirements
- Caucasian female
- Blonde hair
- Age range: 20–40
- Height: approximately 5’8”
- Weight: approximately 140 lbs
- Must provide headshot and personal details (height, weight, contact information)
- Ability to follow direction and remain still for extended periods
Compensation
- $300 for approximately 6 hours of work
- Subject to 15% agency commission
Job Description
A production team is hiring crew members for a proof-of-concept trailer for the upcoming feature film They Just Look at Me Now. The project follows Eve, a witty and carefree woman seeking justice after being sexually assaulted by her boss, only to discover she has been mysteriously cursed by his wife. As Eve navigates the aftermath, she uncovers unexpected powers and forms an unlikely alliance while fighting for accountability.
The proof-of-concept trailer will help establish the visual and narrative tone of the feature film and will be filmed in Kingston, Ontario. The production team is seeking dedicated and creative crew members across multiple departments to help bring this story to life.
Job Responsibilities
-
Collaborate with the production team to execute the proof-of-concept trailer
-
Perform role-specific tasks depending on the assigned crew position
-
Support on-set operations, including production, camera, lighting, sound, and art departments
-
Maintain professionalism and teamwork throughout the production process
-
Assist in creating high-quality visuals and storytelling for the project
Requirements
-
Prior experience in film production is preferred for most roles
-
Ability to work collaboratively within a fast-paced production environment
-
Strong communication and organizational skills
-
Willingness to contribute creatively and professionally on set
-
Available to work locally in the Kingston, Ontario area
Open Crew Positions
-
Associate Producer
-
1st Assistant Director
-
2nd Assistant Director
-
Director of Photography
-
1st Assistant Camera
-
2nd Assistant Camera
-
Lighting Crew
-
Sound Recordist / Mixer
-
Boom Operator
-
Production Designer
-
Art Director
-
Props Master / Props Person
-
Costume Stylist
-
Key Makeup Artist
-
Digital Imaging Technician (DIT)
-
Location Manager
-
Production Coordinator
-
Continuity Supervisor
-
BTS Photographer / Videographer
-
Editor
-
Sound Designer & Editor
-
Craft Service
-
Driver Production Assistants
-
Production Assistants
Compensation
-
Retroactive payment for most roles once project funding is secured (excluding PA-level roles)
-
Opportunity to be re-hired when the full feature film enters production
-
Meals, snacks, and drinks provided while on set
-
Professional experience working on an independent film project
Job Description
A student documentary project titled Uncredited Dreams is seeking immigrant filmmakers, cinematographers, and media creatives living in Canada to share their personal journeys in the film industry. The documentary explores the experiences of immigrant artists pursuing careers in Canadian cinema, highlighting the challenges, sacrifices, and unexpected paths encountered along the way.
The project aims to give visibility to the voices and stories of immigrant creatives, particularly those from Latin backgrounds, who are working to build careers in film while navigating life far from home.
Job Responsibilities
-
Participate in interviews discussing personal experiences in the film industry
-
Share insights about career challenges, opportunities, and creative journeys as immigrant filmmakers
-
Collaborate with the documentary team during filming or interview sessions
-
Help contribute to a meaningful story highlighting immigrant voices in cinema
Requirements
-
Immigrant filmmakers, cinematographers, or media creatives currently living in Canada
-
Latin creatives are especially encouraged to participate
-
Comfortable sharing personal career experiences and perspectives on camera
-
Interest in contributing to a documentary exploring immigrant experiences in film
Compensation
-
Documentary participation opportunity
-
Experience contributing to a student documentary film project
-
Additional details will be discussed with selected participants