Livewire is a change communications agency. Our work helps our clients successfully navigate organizational change in a world of constant disruption, evolution and adaptation. We believe communication is essential for the human spirit. And we care deeply about every experience we create, considering each touchpoint an opportunity to deliver on our promise.
As Executive Assistant at Livewire you will play a key role in enhancing the CEO’s effectiveness. This role is the liaison between the CEO and those outside of Livewire, including executives. This role will provide administrative support in a well-organized, timely and proactive manner. You will work independently and may work in a team environment to serve as the primary support.
The Executive Assistant will represent the Livewire brand with integrity and spirit. This role is critical to the success of Livewire’s strategic plan as communicated through the company’s vision and mission.
Roles and Responsibilities
- Provide calendar management with emphasis on proactive planning and optimizing time, scheduling internal and external client meetings and conferences and addressing potential scheduling conflicts
- Draft and prepare correspondence (internal and external as required), reports, briefs, and PowerPoint presentations identifying required information, researching background information, and gathering information from appropriate sources
- Prepare the CEO for meetings, including compiling information and debriefing on pertinent information prior to the meetings
- Coordinate travel arrangements and accommodation including preparation and submitting of expenses
- Distribute materials for scheduled meetings, as necessary. At times you may be required to participate in meetings or transcribe minutes, take notes and assist in developing team briefs and action items from meetings.
- Support in preparing for monthly Leadership Team and quarterly board meetings, and address any action items that result from them
- Ownership and accountability for the annual Livewire All Team Offsite and other internal events. This includes venue sourcing, negotiation, event logistics, coordination of presentations, presentation support
- Plan and coordinate other executive meetings, full-team events and client entertainment and networking opportunities Provide support for all non-profit work and initiatives.
- Liaise and follow up with Leadership Team and other direct reports
- Support Client Services Team on non-billable presentations and internal meetings. May include but not limited to; pitch documents in PPT or Word, development of client, prospect or industry research or briefs and documenting minutes from internal meetings.
- Provide formatting, grammar/spelling checks and print/binding support on proposals, reports and PPT presentations with precise attention to all important details
- Write, proof-read and/or edit client and internal communications
- Manage a library of client information in our CRM software, assist Client Services Team with mailers, troubleshooting, and own communication with the provider.
- Source previous proposals and estimate documents from project archive as required
- Other duties may be assigned as required, including personal administrative tasks
Qualifications
- 3 or more years of experience supporting executive level roles in a fast paced environment is a considerable asset.
- Familiarity with Microsoft Teams and a keen understanding of what it takes to plan, navigate and deliver on client expectations and proficient with MS Office Suite.
- Excellent communication skills and strong organization skills and meticulous attention to detail.
- Collaborative mindset.
Future Growth Opportunities with Livewire
In addition to further responsibilities within the role the following future positions may also provide opportunities for growth:
1. Office Management
2. Account Executive
Here are a few things that set us apart:
- We are an equal-opportunity employer, and we are proud to offer jobs in environments where diversity is embraced.
- Competitive compensation package
- Flexible hybrid work environment
- Summer hours
- Commitment to the continuous improvement of our team through learning and development
- Regular social events to foster teamwork
- Strong culture of charitable and community involvement
We are committed to recruiting, hiring, training, and promoting qualified people of all backgrounds, and welcome applications from individuals who fall into one or more protected statuses (race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, disability, or any other protected status). If you require accommodation, please notify us and we will work with you to meet your needs.
Livewire Communications
Related jobs:
Job Description
A national bank commercial is seeking one authentic New Orleans local with a memorable talent, specialty, look, personality, or presence. This non-union casting call is open to musicians, artists, entertainers, specialty performers, street performers, local personalities, and other distinctive individuals who naturally represent the energy and character of New Orleans. The search is intentionally broad, with all looks, backgrounds, and specialties encouraged. Talent must be 18 or older and able to work as a local hire in New Orleans.
Job Responsibilities
- Appear in a national bank commercial filmed in New Orleans.
- Showcase your authentic talent, specialty, personality, or performance style.
- Bring a natural New Orleans presence and energy to the campaign.
- Follow production and creative direction during the shoot.
Requirements
- Must be 18 or older.
- Must be a New Orleans local and available as a local hire.
- Open to musicians, artists, entertainers, specialty performers, street performers, local personalities, and other unique talent.
- All looks, backgrounds, and specialties are encouraged.
Compensation
- $500 for up to 12 hours.
- Additional 20% agency fee, if applicable.
Job Description
A casting opportunity in Barcelona is seeking experienced male surfers for an upcoming production. The team is looking for men ages 25–45 who are genuinely comfortable surfing and can demonstrate their ability through a recent photo or video. The casting is open to all ethnicities, but applicants must be local to Barcelona and hold valid DNI or NIE documentation. Talent already represented by the casting agency does not need to submit again, as they have already been presented for consideration.
Job Responsibilities
- Appear as a surfer in an upcoming production.
- Perform surfing-related action confidently and naturally.
- Attend the required fitting and production shoot.
- Follow direction from the production and creative teams.
Requirements
- Male surfers ages 25–45.
- Open to all ethnicities.
- Must be local to Barcelona.
- Must have genuine surfing ability.
- Must hold a valid DNI or NIE.
- Must be available for the required fitting and filming.
Compensation
- Compensation not specified.
Job Description
HOUS Management is holding an open model casting call to scout fresh faces and emerging talent. The agency is looking for individuals with a distinctive presence, personal style, and potential to develop within the modeling industry. The casting welcomes aspiring models who meet the listed height requirements. Applicants should arrive with a natural appearance so the scouting team can see their features and overall look without heavy styling.
Job Responsibilities
- Attend the open model casting and meet with the scouting team.
- Present a natural, confident look for consideration.
- Follow instructions provided by the agency during the casting.
- Be prepared to demonstrate personal style, presence, and modeling potential.
Requirements
- She/her models must be 5’8″ or taller.
- He/him models must be 6’0″ or taller.
- They/them models must be 5’9″ or taller.
- Arrive in form-fitting clothing.
- Wear no makeup and keep hair natural.
- Applicants under 18 must attend with a parent.
- Candidates should present themselves naturally and confidently.
Compensation
- Compensation not specified.
Job Description
The upcoming “Try Me” series starring Da’Sia Gorbea is casting talent and creative collaborators in Detroit, Michigan. The production is seeking actors, influencers, background talent, and other creatives interested in contributing to the upcoming series. This opportunity is suited to performers and content creators looking to collaborate on a Detroit-based production and gain experience working on an entertainment project.
Job Responsibilities
- Participate in the upcoming “Try Me” series in an assigned capacity.
- Perform on camera as an actor or background talent when selected.
- Collaborate with the production team and other creatives.
- Follow production direction and maintain professionalism throughout the project.
Requirements
- Seeking actors, influencers, background talent, and creative collaborators.
- Must be able to work in Detroit, Michigan.
- Must be professional and comfortable collaborating with a production team.
Compensation
- Compensation not specified.
Job Description
Six O’Clock Studios is seeking London and UK-based performers for entertainment contracts throughout 2026 and 2027. The casting is open to singers, dancers, musicians, bands, and specialty performers interested in professional opportunities aboard cruise ships, at resorts and hotels, in theme parks, theaters, and on international tours. The production is looking for engaging, polished performers across multiple disciplines, including singer/dancers, strong jazz dancers, aerialists, rock vocalists, instrumentalists, solo entertainers, musical duos, and party bands.
Job Responsibilities
- Perform professionally for live audiences in assigned entertainment productions.
- Participate in cruise, theater, resort, hotel, theme park, or touring contracts.
- Rehearse and perform assigned musical, vocal, dance, or specialty material.
- Collaborate professionally with other performers, musicians, and production teams.
- Maintain strong performance standards throughout contracted engagements.
Requirements
- Must be based in London or elsewhere in the UK.
- Seeking singers, singer/dancers, dancers/singers, dancers, dancer/aerialists, rock band singers, musicians, solo artists, musical duos, and party bands.
- Instrumentalists may include bass, piano, saxophone, drums, trombone, trumpet, and electric guitar performers.
- Dancers should have strong technique appropriate to their performance category.
- Some dance opportunities require strong jazz technique and partner-work skills.
- Immediate opportunities include tenors and male dancers 6’2″+.
Compensation
- Approximately $1,500–$5,000+ per month.
- Competitive salaries available depending on contract and role.
- Room and board covered.
- Travel expenses covered.
Job Description
A body wash campaign is casting UK-based curvy Black women who have a genuine passion for dance and movement. The production is specifically looking for real women rather than professional models, actors, or agency-represented talent. Selected participants should feel comfortable moving naturally on camera and be able to follow a simple choreographed routine. Filming will take place in Bulgaria, making this a great opportunity for confident, expressive women to appear in a well-paid commercial campaign.
Job Responsibilities
- Appear in a body wash advertising campaign.
- Perform natural dance and movement on camera.
- Follow a simple choreographed routine.
- Take direction from the production team during filming.
- Participate confidently and authentically on camera.
Requirements
- Curvy Black women.
- Ages 25–45.
- Must be UK-based.
- Must genuinely enjoy dancing and movement.
- Must be comfortable following simple choreography.
- No professional models.
- No professional actors.
- No agency-represented talent.
Compensation
- Well-paid opportunity.
Job Description
A low-budget independent feature film shooting in Brighton is seeking an experienced Locations Coordinator to join the production team. The role is suited to a Sussex-based film professional with substantial location coordination experience who can manage the demands of a production involving a large number of filming locations. The selected coordinator will support the production throughout its Brighton shoot, helping ensure locations are organized, prepared, and managed effectively for filming.
Job Responsibilities
- Coordinate multiple filming locations for an independent feature film.
- Support location planning and logistics throughout production.
- Communicate with the production team regarding location requirements.
- Help ensure locations are prepared and accessible for filming.
- Manage the demands associated with a high volume of locations.
Requirements
- Must have significant professional experience as a Locations Coordinator.
- Strong experience managing multiple filming locations.
- Based in Sussex or able to work locally in Brighton.
- Must be available to start immediately.
Compensation
- Compensation not specified.
Miami Operations, Executive and Family Support Professionals
Job Description
Multiple professional opportunities are available across the Miami area for experienced operations, executive support, and household support professionals. Open positions include an Operations Associate supporting workplace and property operations, a Personal Assistant providing high-level executive and lifestyle support, and a Family Assistant helping manage the day-to-day needs of a busy household. These Miami opportunities are ideal for proactive, organized professionals who excel at managing priorities, anticipating needs, and working with discretion in fast-paced environments.
Job Responsibilities
- Support day-to-day business, executive, or household operations based on the assigned role.
- Manage multiple priorities, schedules, logistics, vendors, and operational needs.
- Provide proactive support and anticipate needs with minimal direction.
- Maintain professionalism, discretion, organization, and strong follow-through.
- Operations Associate duties may include overseeing office operations and supporting commercial and residential properties.
- Personal Assistant duties may include executive, personal, and lifestyle support within a CEO office.
- Family Assistant duties may include household support, assisting with children, and helping maintain smooth daily routines.
- Adapt to changing priorities and provide reliable support in fast-paced environments.
Requirements
- Strong organizational, communication, and problem-solving skills.
- Proactive mindset with excellent judgment and attention to detail.
- Ability to manage multiple responsibilities efficiently.
- Professional, dependable, and comfortable working independently.
- Personal Assistant candidates should have 5–10+ years of high-level personal or executive support experience.
- Family Assistant candidates should have previous family assistant or nanny experience and confident child-driving skills.
- Ability to work onsite in the Miami or Miami Beach area, depending on the position.
- Flexibility with schedules and changing operational needs.
Compensation
- Operations Associate: $150,000 DOE, benefits package, PTO, and discretionary bonus.
- Personal Assistant: $140,000 DOE, bonus opportunity, competitive equity, and comprehensive benefits package.
- Family Assistant: $80,000 DOE.
Job Description
A non-union photo campaign for an investing platform is casting six distinctive characters for a commercial shoot in Montreal. The production is looking for confident, expressive personalities who can lean into exaggeration and bring playful, memorable character energy to the campaign. Casting is seeking a diverse mix of adults across different ages, backgrounds, relationships, and life stages. Some selected middle-aged talent will be paired with a child and senior performer to portray family dynamics.
Job Responsibilities
- Appear in a professional photo campaign for an investing platform.
- Portray a distinctive and expressive character on camera.
- Bring confident, playful personality to the campaign’s creative concept.
- Participate in a required fitting and studio photo shoot.
- Follow direction from the photographer and production team.
Requirements
- Seeking one Black woman, ages 25–40.
- Seeking one White woman, ages 25–40.
- Seeking one White man, ages 30–40.
- Seeking one Brown man, including Indian, Asian, Hispanic, or similar backgrounds, ages 25–40.
- Seeking one White or mixed-race child, ages 6–10.
- Seeking one White man, age 60.
- Confident, self-assured presence and expressive smile preferred.
- Bold or memorable hairstyles, including vibrant colors, are encouraged.
- Must be able to work in Montreal.
Compensation
- $5,150 total per selected talent.
- $150 fitting fee.
- $1,500 per 12-hour shoot day, for two shoot days.
- $2,000 usage fee.
- Usage includes website, app, App Store, digital marketing channels, paid and organic social, display, app, CRM, and fixed imagery on CTTV.
- Usage term: 2 years.
Job Description
Lizard Music is seeking a female stand-in for an upcoming production filming in Fayetteville, Georgia, and surrounding areas. Casting is specifically looking for a Caucasian woman who is approximately 5’10” and can work across multiple production days. Prior stand-in or on-set experience should be included with the submission.
Job Responsibilities
- Work as a stand-in for the production.
- Follow direction from the camera, lighting, and production teams.
- Maintain consistent positioning as required during scene preparation.
- Remain professional and attentive throughout production.
- Be available for the required filming days.
Requirements
- Female talent.
- Caucasian.
- Approximately 5’10” tall.
- Must be able to work in Fayetteville, Georgia, and surrounding areas.
- Include any prior stand-in or production experience.
Compensation
- $210 for 12 hours.
Job Description
An upcoming VCU project is seeking identical twins for a non-union B-roll production in Richmond, Virginia. The production is specifically looking for a pair of twins who can appear together on camera for approximately half a day. The production has some flexibility regarding scheduling.
Job Responsibilities
- Appear together as identical twins in B-roll footage.
- Participate in an approximately half-day production.
- Follow direction from the production team while on camera.
- Work professionally and collaboratively throughout filming.
Requirements
- Must be identical twins.
- Both twins must be available to participate together.
- Must be able to work in Richmond, Virginia.
- Non-union talent.
Compensation
- Rate is TBD.
Job Description
A Christmas movie filming in Paris, Kentucky is casting three men to portray construction workers in a paid production. The scene will take place inside a home set dressed for the holidays and requires talent who can realistically perform construction-related movements and tasks on camera. The production is especially interested in men with construction or other hands-on experience who are comfortable lifting, carrying, and moving materials. Talent who own appropriate construction clothing or basic work gear are encouraged to bring those items for filming.
Job Responsibilities
- Portray a construction worker in a Christmas movie.
- Perform realistic construction-related actions inside a residential set.
- Lift, carry, and move materials as required for the scene.
- Follow direction from the production team during filming.
- Wear appropriate construction-style wardrobe and safety gear for the role.
Requirements
- Seeking three male talent.
- Comfortable performing physical construction-style movements.
- Construction or hands-on work experience is preferred.
- Must be able to realistically portray a construction worker.
- Talent may bring a tool belt, hammer, hard hat, work gloves, measuring tape, and work boots if available.
Compensation
- Paid opportunity.
