EVENT MANAGER, SPECIAL EVENTS
- Hybrid
- $27/hr.
- 6 – month contract to start, possibility to extend OR convert
Job Summary
Responsible for event planning and organization/management, logistics oversight, promote value added opportunities, and communications.
Responsibilities to include, but not limited to:
* Build and maintain working relationships with internal and external partners and leverage these relationships to deliver client with an innovative and memorable event
* Responsible for all logistic coordination
* Responsible for liaising with clients concurrently to ensure expectations are realized
* Brainstorming and implementing event plans and concepts
* Serve as liaison between the client and all internal/external partners
* Provide accurate and timely information to clients, vendors, and meeting planners
* Liaising and negotiating with vendors
* Obtain permitting when applicable
* Prepare detailed event reports, along with cost & margin projections
* Plan and coordinate pre and/or postproduction meetings to ensure partners are aligned with scope of work / event
* Work collaboratively with the Special Events team to achieve the department’s, and the company’s financial goals
* Make sure all details of events are properly planned and executed
* Ensure working budgets are met when administering Change Orders, further assisting clients with cost details
* Oversee applicable Change Orders and ensure payment schedules are met
* Oversee the day-to-day operations of all assigned events
* Work closely with on lot departments (Security, Janitorial, Fire, Hospital, Grips, Set Lighting, etc.)
* Establish strong relationships with outside vendors to fulfill event needs
* Accurately track and record event spending while facilitating timely billing
* Work all hours assigned, including weekends and holidays if necessary
Desired Skills:
* Strong proficiency in all Microsoft applications (Word, Outlook, Excel, PowerPoint)
* Strong Event Planning skills
* Good leadership skills
* Excellent customer service skills
* Strong organizational and time management skills. Multi-tasker.
* Proven success in developing client relationships and managing client expectations
* Team oriented: proven success working in a team environment, and willing to assist others as needed
* Ability to work in a fast-paced environment and be able to manage several projects concurrently
* Keen understanding of budgeting and financial management
Vaco
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