Assistant Orchestra and Musician Advancement Manager

Company Description

The New World Symphony (NWS) prepares graduates of music programs for leadership roles in professional orchestras and ensembles. Since its co-founding in 1987 by Artistic Director Laureate Michael Tilson Thomas and Lin and Ted Arison, NWS has helped launch the careers of more than 1,200 alumni worldwide. Artistic excellence, connection to audiences, engaging communities and entrepreneurial activities are pillars of the experiential curriculum. Diversity, equity, and inclusion are high priorities for the NWS and are critical in the preparation of Fellows for leadership positions. The NWS pursues its work in a Frank Gehry-designed campus that is uniquely suited to embrace the digital future, for education and artistic expression.

Job Description

POSITION SUMMARY

The Assistant Orchestra and Musician Advancement Manager works closely with and provides administrative assistance to the Associate Dean of Visiting Faculty and Orchestra Manager. The position assists with logistical planning and execution of New World Symphony (NWS) Fellowship activities in collaboration with the entire Musician Advancement (MA) team.

Duties And Responsibilities

• Develop and maintain excellent communications and a harmonious professional relationship with the NWS staff, Fellows, and guest artists
• Uphold policies and procedures as defined in the NWS Fellowship Program Handbook
• Coordinate the substitute (sub) and supplemental (supp) musicians needed for each orchestra cycle
• Use the official NWS Substitute Musician List to secure sub/supp musicians for each concert cycle; coordinate travel/accommodation arrangements; communicate pertinent information to sub/supp musicians prior to their arrival; maintain accurate records to ensure sub/supp players receive payment
• Implement personnel-related activities during rehearsals and performances, including documenting musician attendance, addressing any potential personnel issues, serving as timekeeper, and performing other backstage responsibilities as needed
• Distribute up-to-date information to musicians via bulletin boards, email blasts, SharePoint, and other institutional communication platforms
• Assist the Associate Dean of Visiting Faculty and Orchestra in managing contact databases, musician time off requests, SharePoint files, and other data related to the NWS Fellows and substitute/supplemental musicians
• Answer questions/interact with guest soloists, conductors, and visiting faculty members regarding rosters, rehearsal schedule, etc.
• Process MA payables
• Assist Associate Dean of Visiting Faculty and Orchestra Manager with managing NWS’ International Exchange Programs
• Coordinate sign-ups, assignments, and feedback forms for MA events
• Provide calendar invitations and logistical details to assigned Fellows for MA events
• Assist with staffing in-person events
• Assist with catering/logistics for the Fellows and room setup request needs
• Share in administrative responsibilities of facilitating weekly department meetings and organizing departmental storage and filing systems
• Serve as MA liaison to the Development team when Fellows are requested for Donor Events throughout the year
• Perform other job-related duties as needed

Qualifications

Education And Experience

• Bachelor’s degree in Music, Arts Administration or a related field; one to three years of Arts Management experience; an equivalent combination of education and experience may be considered

Knowledge, Skills And Abilities

• Strong verbal and written communication skills
• Ability to interact effectively under pressure in a professional environment
• Ability to prioritize/manage tasks independently as part of a collaborative team
• High degree of organization, efficiency, critical thinking and creativity
• Proficiency in Microsoft Office applications
• Ability to maintain strict confidentiality with sensitive informationStrong commitment to equity, diversity and inclusion
• Knowledge of classical music repertoire and industry
• Familiarity with stage protocol in an orchestral environment
• Passion for the mission of the New World Symphony

Physical Requirements

• Ability to work in-person at the New World Center for rehearsals and concerts

Additional Information

The New World Symphony is committed to creating a diverse and inclusive environment and is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
New World Symphony