SUMMARY: Reporting directly to the Vice President of Marketing, the Marketing Coordinator provides executive management services to the Vice President and administrative support for the Communications and Marketing Department. This position is responsible for coordinating the calendar and schedule of the Vice President; travel arrangements; telephone calls; and professional correspondence as needed. Departmental administrative functions include supply ordering; operational budget management; invoice processing; and credit card reconciliation. This position leads the creation of market research projects to support the College’s overall brand positioning and collaborates with the Project and Design Manager on the execution of marketing campaigns for degree and Extension programs. In addition, this role manages Otis College’s virtual and on campus retail presence including inventory orders and tracking. This is a hybrid role.
2. CORE DUTIES and RESPONSIBILITIES:
● Provides detailed and complex executive management services for the Vice President of Marketing. Makes daily administrative and operational decisions on the executive’s behalf and ensures the executive is informed of relevant matters. (20%)
● Manages, monitors, and coordinates calendar for the Vice President of Marketing including meetings and event commitments. Helps determine priorities for the executive’s calendar and coordinates efforts of other staff scheduling the executive’s time. Alerts the executive of appointments needing to be rescheduled and reschedules existing appointments as appropriate. Coordinates travel for the executive. (15%)
● Oversees departmental administrative functions including operational budget tracking and oversight, supply orders, invoice processing, and credit card reconciliation for the Vice President. (15%)
● Provides market research on the positioning of Otis College and its offerings relative to competitors in support of communications and marketing efforts (15%)
● Supports the Project and Design Manager on the execution of marketing campaigns for Otis College degree and Extension programs (15%)
● Manages inventory ordering and tracking for college branded merchandise to be included in the College’s virtual and on campus retail stores (15%)
● Performs other related duties as assigned. Must be responsive to work-related phone calls and emails during non-business hours on occasion. (5%)
3. REQUIRED SKILLS and EDUCATION:
● Bachelor’s degree or combined experience/education as substitute for minimum education.
● A minimum of 7 years related work experience is required in a progressively responsible administrative role in an executive office or a marketing and communications department.
● An understanding of the principles of marketing and communications and a knowledge of traditional marketing tools.
● Individual must have a heightened sense of protocol and diplomacy and the ability to exercise sensitivity, confidentiality, and discretion in every matter.
● This position requires excellent writing, proofreading, and oral skills; strong organizational skills to address, prioritize, and coordinate multiple projects, problems, and activities concurrently.
● A strong eye for detail and project timelines.
4. PREFERRED SKILLS and EXPERIENCE:
● Experience working in a higher education setting is a plus.
Otis College of Art and Design
Related jobs:
Casting Call: Music Video Model – Orlando, FL
Job Description:
We are looking for one model to feature in an upcoming music video shoot in Orlando, FL. This is a fantastic opportunity to showcase your talent in a creative and dynamic environment. No prior acting experience is required, but confidence and the ability to take direction are essential.
Job Responsibilities:
- Appear as a featured model in a music video.
- Follow the creative team’s direction to deliver captivating performances.
- Maintain professionalism and energy throughout the shoot.
Requirements:
- Must be comfortable on camera.
- Open to all looks and styles.
- Must be local to Orlando, FL, or willing to work as a local (no travel expenses provided).
- Professional attitude and punctuality are a must.
Compensation:
- Rate: $200 for the shoot.
Real LGBTQ+ Family for Tourism Shoot in Atlanta
Job Description:
We are casting a real LGBTQ+ family for an exciting tourism shoot in Atlanta. This project seeks to celebrate diversity and showcase the warmth and joy of family life. We’re specifically looking for same-sex parenting households or families with two parents who identify as LGBTQ+. Families with children aged 6-12 are encouraged to apply.
Job Responsibilities:
- Participate as a family unit in various tourism-themed photos and videos.
- Follow the creative team’s direction to capture authentic, joyful moments.
- Maintain a positive and cooperative attitude throughout the shoot day.
Requirements:
- Must be a real LGBTQ+ family, including:
- Same-sex parenting households OR
- Families with two parents identifying as LGBTQ+.
- Children should be aged 6-12 years old.
- Parents should ideally be between 30-50 years old.
- Must be local to Atlanta (no travel expenses covered).
- Comfortable in front of the camera and able to portray natural, candid family moments.
Compensation:
- Rate: $500 per family member per day.
Featured Preppy Male Role (Non-Speaking) – Ages 20s-60s
Job Description:
We are casting a male actor with a thin build, clean-cut appearance, and a commercial look to portray a preppy character in a golf pro shop scene. This featured non-speaking role requires someone with a polished, professional demeanor and a great smile.
Job Responsibilities:
- Portray a preppy male character in a professional setting (golf pro shop).
- Follow on-set directions to achieve a natural and engaging performance.
- Maintain a professional and positive attitude throughout the production day.
Requirements:
- Male, aged 20s to 60s.
- Thin build with a clean-cut, commercial look.
- Must have a great smile.
- Open to all ethnicities.
- Must be local to Atlanta, GA, or willing to work as a local.
Compensation:
- Rate: $500 for 8 hours (plus overtime if applicable).
- Terms: Buyout (no residuals).
Background Grey-Haired Female Models (Non-Speaking) – Ages 40s-60s
Job Description:
We are seeking professional, classy female models with grey, salt-and-pepper, blonde, or white hair to portray featured background characters. This role requires a clean and polished look, along with a great smile. Ideal candidates should exude confidence and sophistication in their appearance.
Job Responsibilities:
- Portray background roles in a professional, polished setting.
- Follow the direction of the on-set team to deliver a natural and engaging presence.
- Maintain a professional attitude and punctuality throughout the shoot day.
Requirements:
- Female, aged 40s to 60s.
- Must have grey, salt-and-pepper, blonde, or white hair.
- Professional and clean look with a great smile.
- Open to all ethnicities.
- Must be local to Atlanta, GA, or willing to work as a local.
Compensation:
- Rate: $200 for 6 hours (plus overtime if applicable).
- Terms: Buyout (no residuals).
Background Grey-Haired Female Models (Non-Speaking) – Ages 40s-60s
Job Description:
We are seeking professional, classy female models with grey, salt-and-pepper, blonde, or white hair to portray featured background characters. This role requires a clean and polished look, along with a great smile. Ideal candidates should exude confidence and sophistication in their appearance.
Job Responsibilities:
- Portray background roles in a professional, polished setting.
- Follow the direction of the on-set team to deliver a natural and engaging presence.
- Maintain a professional attitude and punctuality throughout the shoot day.
Requirements:
- Female, aged 40s to 60s.
- Must have grey, salt-and-pepper, blonde, or white hair.
- Professional and clean look with a great smile.
- Open to all ethnicities.
- Must be local to Atlanta, GA, or willing to work as a local.
Compensation:
- Rate: $200 for 6 hours (plus overtime if applicable).
- Terms: Buyout (no residuals).
Background Athletic Male Role (Non-Speaking) – Ages 20s-30s
Job Description:
We are seeking athletic male talent, aged 20s to 30s, to portray featured background roles in scenes set in a fitness center, sports bar, and fire station. Ideal candidates will have a commercial look and an athletic build, with a preference for those who may have played football in high school or college. This is a non-speaking role, perfect for someone who can convey character through physical presence.
Job Responsibilities:
- Portray athletic background characters in various scenes.
- Follow on-set directions to ensure authentic performances in fitness, sports, and fire station environments.
- Exhibit professionalism and reliability during the shoot.
Requirements:
- Male, aged 20s to 30s.
- Athletic build with a commercial look.
- Must be local to Atlanta, GA, or willing to work as a local.
- No visible tattoos unless easily covered.
- Comfortable following non-verbal directions.
Compensation:
- Rate: $200 for 6 hours (plus overtime if applicable).
- Terms: Buyout (no residuals).
Background Youth Roles (Non-Speaking) – Ages 18+ to Play 14-17
Job Description:
We are casting enthusiastic male and female talent, aged 18 and older, who can portray younger characters between the ages of 14 to 17. This is a fantastic opportunity to be featured as a student in middle school and high school settings. No lines are required, but a youthful and engaging presence is essential.
Job Responsibilities:
- Play middle or high school students in various scenes.
- Follow on-set directions to ensure realistic portrayal of youthful characters.
- Maintain professionalism and punctuality throughout the production day.
Requirements:
- Must be 18 years or older by January 1, 2025.
- Able to convincingly portray ages 14-17.
- Open to all ethnicities.
- Must be local to Atlanta, GA, or willing to work as a local.
- Positive attitude and ability to take direction on set.
Compensation:
- Rate: $200 for 6 hours (plus overtime if applicable).
- Terms: Buyout (no residuals).
Featured Athletic Male Role (Non-Speaking) – All Ethnicities (Atlanta Local)
Job Description:
We are seeking a charismatic, athletic male talent with a commercial look to portray featured background roles in a fitness center, sports bar, and fire station setting. This is a non-speaking role intended for someone with a confident, sports-oriented presence. Candidates should ideally have experience in athletics (such as football at the high school or college level).
Job Responsibilities:
- Portray an athletic character in various settings (fitness center, sports bar, fire station).
- Follow the direction of the on-set team to ensure authentic performance in all scenes.
- Maintain a professional attitude and punctuality during the shoot day.
Requirements:
- Male, aged 20s to 40s.
- Athletic build with a commercial look.
- Must be local to Atlanta, GA, or willing to work as a local.
- No visible tattoos unless they can be easily covered.
- Comfortable following non-verbal directions on set.
- Reliable and available for one workday between January 13-17, 2025.
Compensation:
- Rate: $500 for 8 hours (plus overtime if applicable).
- Terms: Buyout (no residuals).
Casting Call: Voice-Over Talent for Nike “The Grouch” Project
Job Description:
Nike is seeking a skilled voice-over artist for its upcoming project, “The Grouch.” This is a non-union opportunity with worldwide exposure across various digital and social media channels. The selected talent will provide voice-over work for a high-profile campaign, showcasing their unique vocal ability to bring Nike’s brand and message to life.
Job Responsibilities:
- Deliver professional-quality voice-over recordings based on provided scripts.
- Capture the tone and essence of Nike’s “The Grouch” project.
- Participate in virtual audition/self-tape submissions.
- Collaborate with the production team to ensure alignment with the project’s vision.
Requirements:
- Previous voice-over experience preferred.
- Ability to produce high-quality self-tape or virtual audition submissions.
- Strong vocal performance skills with versatility and range.
- Open to worldwide digital, social, and industry media use as outlined in project usage terms.
Compensation Details:
- Project rate: $5000 ($4166.67 + 20% agency fee).
- Usage term: 2 years active use for digital, social, and below-the-line media worldwide.
- Social media archival usage in perpetuity.
Casting Call: Background Talent for Barber Shop Scene in Atlanta
Job Description:
Ava Grace Casting is seeking clean-cut male background actors to appear in an upcoming project. We’re looking for individuals with a commercial look, a great smile, and a professional demeanor to shoot barber shop scenes in Atlanta and surrounding areas. This is a fantastic opportunity to gain on-set experience in a buyout role.
Job Responsibilities:
- Portray a patron in a barber shop setting.
- Follow directions from the production team to ensure smooth filming.
- Exhibit a friendly, polished look on camera.
Requirements:
- Must be male, aged 20s to 60s.
- All ethnicities welcome.
- Must be local to Atlanta or able to work as an Atlanta local hire.
- Clean-cut appearance with a commercial-friendly look.
Compensation Details:
- $200 for up to 6 hours of work.
- Buyout terms apply.
- Meals provided during shoot hours.
Casting Call: Male Background Talent for “Scarpetta” in Nashville Area
Job Description:
Blumhouse TV is seeking non-union male background actors for the Amazon streaming series “Scarpetta.” We are looking for individuals in the Nashville area to portray workers at a medical examiner’s office. This casting is exclusively for new faces who have not worked on this project or are not scheduled for upcoming scenes.
Job Responsibilities:
- Portray a medical examiner’s office worker in various scenes.
- Follow directions from the production team while on set.
- Be punctual, professional, and prepared for a full day of filming.
- Commit to being on set for up to 12+ hours, though actual hours may vary.
Requirements:
- Must be male, aged 30-55.
- Must reside in the Nashville area or be able to work as a local hire.
- Previous experience on this project disqualifies candidates.
- Ability to adapt to long filming days and flexible schedules.
Compensation Details:
- $100 for 8 hours of work, with a guaranteed minimum of 8 hours.
- Overtime pay at time and a half for hours worked beyond 8 hours.
- Meals provided during shoot days
Casting Call: Young Adults & Teens for New York Short Film
Job Description:
An award-winning director is casting young adults and teenagers for an upcoming short film shooting in New York this fall. This is a fantastic opportunity to work on a creative project, no prior acting experience is required. We’re looking for individuals with unique personalities and a passion for storytelling.
Job Responsibilities:
- Portray a character in a short film under the guidance of an award-winning director.
- Follow direction on set and collaborate with the production team.
- Bring authenticity and energy to your role.
Requirements:
- Open to young adults and teenagers.
- Must be available to film in New York.
- No prior acting experience required, but a willingness to perform is a must.
Compensation Details:
- This is a paid opportunity (details will be discussed upon casting).
- Meals and transportation within New York City provided.