Chicago Casting Calls & Acting Auditions

We have an exciting opportunity for a Jr. Clerical Assistant to join our growing DO&CO Family within our New York, JFK unit.

In case you don’t know who we are:

We have a passion for hospitality culinary delights on every banquet floor and in the sky. With the three business segments of Airline Catering, International Event Catering, and Restaurants, Lounges & Hotels, DO & CO offers gourmet entertainment all over the world. We operate in 32 locations, 12 countries and 3 Continents, maintaining the highest standard of quality in both our products and services. We refine the classics, develop the unknown and grow constantly – sometimes beyond our own expectations.

A day as an Jr. Clerical Assistant:

• Track probationary periods of new hires and follow up with Managers on status as needed.
• Communicate with employees, and other individuals to answer questions, disseminate or explain information.
• Assist staff with attendance, payroll, benefits, and general inquiries while working towards resolving any differences with HR and Payroll. Review and adjust employees and temps’ punches for department.
• Keep track of trialing employees’ hours, informing Recruitment of trial progress.
• Monitor employee breaks and report related issues to line managers.
• Provide general support for guests during site visits and audits.
• Liaison between employees, Chefs, HR, and Payroll. Schedule repair of kitchen equipment and machinery as needed. Maintain inventory supplies needed for department.
• Assist in food tasting meeting and submit food tasting reports and photos as needed. Assist in processing and preparing documents, such as expense reports.
• Prepare meeting agendas, attend meetings, and record minutes.
• Distribute incoming mail correspondences for Dept.
• Maintain production staff contact list. Data entry of production staff and Temp staff schedule in payroll system.
• Maintain filling system for all kitchen paperwork, forms, training, and refresher training documents.
• Assisting in arranging staff travel incl. flight, hotel, rental car bookings. Perform other related activities and tasks as assigned by the management.
• Comply with all food safety and hygiene regulations as stated in the food safety management system handbook.
• Report problems with the food safety management system to their manager and FS/QA team.
• Maintain Knife Room organization and check adherence with Sharps policy, Police employees on conformance with the policy.

What you will be doing:

Provide support to unit management and Administrative Assistant to ensure an efficient operation of the office, while supporting employees through a variety of tasks related to organization.

Who you are:

· Ability to work independently and in a fast-paced, challenging environment.

· Outstanding communication and customer service skills.

· High organizational skills and the ability to prioritize tasks.

· Ability to multi-task and work well in a fast-paced environment.

· Hands-on approach.

· Flexibility to work different shifts, weekends & Holidays as needed.

· Excellent planning and coordination skills.

· Strong communication skills.

· College degree preferred.

· 1-2 years of experience in related administration field.

· Excellent computer skills (Microsoft Outlook, PowerPoint, Word, and Excel)

What we offer:

· Estimated pay range: $20.00 – $25.00/hourly.

· Health Care + 401K. Full-time employees are eligible for full benefits; Medical, Dental & Vision.

· A wonderful workplace to call home, events, and fun colleagues.

· A business where you can have a real impact, we’re not afraid of new ideas!

· Genuine career development opportunities, both nationally and internationally.

· The opportunity to work with and represent one of the most innovative players in the luxury

global gourmet entertainment market.

Diversity & Inclusion statement

We want everyone to feel welcome, respected and we are committed to providing the best space, experience, and workplace for our teams – no matter what race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status and all the other fascinating characteristics that make us different and makes you. That’s what makes our team so special.

DO & CO AG

A successful entertainment management company that was founded 12 years ago is looking for an Executive Assistant to support the Founder. The role is in office with some flexibility to work remotely when the Founder is traveling. Experience working in a creative industry a big plus. The office has a 15 employees and a casual vibe. Dogs come to the office and the dress code is casual

About the Job:

¨ Review potential clients and opportunities and make recommendations

¨ Interact with clients

¨ Be the point of contact with artist’s managers

¨ Review contracts

¨ Screen incoming phone calls delivering detailed, timely messages to the appropriate parties

¨ Maintain an ever-changing calendar

¨ Schedule internal and external meetings

¨ Coordinate complex travel arrangements including flights, visas/passports, cars, hotels, and other reservations

¨ Vet and prioritize the Founder’s emails and respond on his behalf

¨ Put systems in place

¨ Process expense reports

About You:

¨ Minimum of 5 years of experience in a related support position

¨ BA/BS from a college or university a plus

¨ Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

¨ Experience working in a creative industry a big plus.

¨ Interest in and knowledge of the music scene a plus

¨ Dynamic and proactive comfortable in a fast-paced environment.

¨ Proactive go-getter; no task is too big or too small

¨ Outstanding communication skills

Hours 10-6

C-SUITE ASSISTANTS

Administrative Assistant Positions | Top Companies Nationwide! (Temp/Temp-Perm) | $25-30 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking a mid-level Administrative Assistant on a temp, temp to hire basis to join their team in Los Angeles, California.

These are client facing roles, where you will be taking on a variety of administrative projects.

Responsibilities:

• Organizing important documents, prepare reports, distribute emails, manage schedules, and offer general support to other employees
• Provide high-level administrative support and assistance to assigned leadership staff
• Perform clerical, administrative, and office tasks

Requirements:

• Proven experience as an Administrative Assistant or an Office Administrative Assistant
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite

Please submit your resume to apply.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Executive Assistant Positions | Fortune 500 Companies | (Temp/Temp- to -Perm) | $30-40 an hour | Los Angeles, CA

Our Top Clients within the Entertainment, Creative, and Finance industries are seeking Executive Assistants on a temp and temp-to-hire basis to join their team in Los Angeles, California.

These are client-facing roles, where you will be taking on a variety of administrative projects, providing support to Senior Leaders and C-Suite Executives.

Responsibilities:

• Provide high-level administrative support and assistance to assigned leadership staff
• Manage and maintain logistical aspects including heavy scheduling, calendaring, and supporting internal and external meetings as necessary
• Booking travel, both international and domestic
• Administering ad hoc project assistance as needed
• Perform clerical, administrative, and office tasks

Requirements:

• 3-7+ years minimum of administrative assistant experience within a corporate or professional services environment, working with senior-level management
• Bachelor’s degree preferred
• Experience with heavy calendaring/scheduling and booking business travel
• Proficiency with MS Office Suite
• Please submit your resume to apply.

Please submit your resume for consideration!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

Career Group

Summary:

White Lodging develops and operates a portfolio of award-winning, premium-brand hotels, rooftop bars and restaurants in some of the country’s best cities to live. We know that the hospitality business, like life, is how you make people feel. That’s where you come in. You’ll help bring the virtue of hospitality to life while we create an environment that allows you to be your best self and grow.

Responsibilities

What You’ll Do

* The Front Desk Manager will carry out all daily shift operations of the Front Office department.

* Provide leadership, training and shift flow management while coaching front desk agents and supervisors.

* Create proactive hiring plans and assist in hourly interviews.

* Provide the highest quality of service to guests and ensure associates do the same. Will act as an ambassador of our establishment

* Perform hands-on duties as needed and be responsible for tasks such as financials, payroll, scheduling, etc.

What You’ll Bring

* Prior leadership or supervisory experience and any experience with the specific brand hotel or upscale property is a bonus!

* A passion for service with a positive, can-do attitude

* The desire to develop and coach associates and create an environment for your team to thrive.

* Ability to creatively problem solve and execute against the strategy and deliver results.

Other Information

* Day 1 Medical, Dental and Vision insurance

* Vacation/Paid Time Off (PTO) with rollover

* Complimentary wellness tools

* Unlimited referral bonuses

* 401(k) with company match

* Hostcare Resources healthcare concierge

* Leadership development

* Tuition reimbursement

* Discounts on hotel rooms, dining, and other travel/entertainment experiences

* Multiple hotels in each market = more opportunities

White Lodging is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all associates.

Compensation starts at $54,000 per year

White Lodging

Personal Assistant / House Manager (New York, NY)

Location: New York 10023

Salary: $80,000 – $100,000

Schedule: Monday – Thursday 10 AM – 5 PM

Benefits: Full health benefits available, PTO, Sick days, and more!

Job Description:

A private individual in the Arts and Entertainment industry seeks to hire an experienced Personal Assistant / House Manager. The ideal candidate must have a strong background in dealing with the principal’s finances, managing bank accounts, and dealing with household staff. Full-time in-person support is required, working 4 days a week in the principal’s home, Monday – Thursday.

Responsibilities:

• Acting as gatekeeper and liaison for the principal
• Financial management, both personal and business
• Bookkeeping and keeping track of all personal expenses (must be familiar with QuickBooks)
• Updating and maintaining records of important contacts
• Drafting and responding to correspondences
• Overseeing the calendars and payroll of the household team
• Vendor and contractor management (overseeing projects related to the residence)
• Managing household staff and coordinating schedules and calendars
• Running errands as needed

To apply: Please submit your application on Linkedin as well as through our job posting on our website: Personal Assistant / House Manager (New York, NY) please follow the link and apply: https://bit.ly/47MoKmB

Requirements:

• Bachelor’s degree required
• Minimum of 3-5 years related experience
• Excellent references from both current and previous employers
• Prioritize executive tasks and multi-task effectively
• Strong communication skills, both written and verbal (additional language skills are a plus)
• Proficiency in all areas of Microsoft Office and Mac OSX; must be very tech-savvy
• Professional mindset and the utmost discretion
• Ability to work independently and as part of a team
• Detail-oriented with exceptional organizational skills
• Valid US work authorization
• Valid Driver’s License is a huge plus
• Household requires all it’s employees to be up to date on all covid-19 vaccinations as recommended by the CDC.

SOCIETY STAFFING

379 West Broadway, 2nd Floor

New York, NY 10012

Agency DCA License #2008231

646.681.4777 | societystaffing.com

Society Staffing

We are seeking an organized and dependable person to join our team as Receptionist. Provides general office support with a variety of clerical activities and related tasks. The receptionist will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional clerical duties.

Will be supporting our client who is in the gaming/entertainment industry so a passion for that is a major plus!

Essential Functions

• Greet clients and visitors with a positive, helpful attitude.
• Assist clients and guests in finding their way around the office.
• Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs.
• Assemble, maintain, ship and track equipment/materials.
• Assist with project billing with external vendors
• Prepare meeting rooms and coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, etc.
• Assist with food orders, luncheon planning, and planning of other business related meetings as requested.
• Answering, forwarding, and screening phone calls.
• Sorting, distributing and processing mail.
• Help maintain the workplace by restocking supplies and managing supplies inventory
• Assist with a variety of administrative tasks including copying, taking notes, and making travel plans.
• Assist with overflow, special projects, assistant back-up coverage and day-to-day tasks.
• Other administrative and project duties, including organizing events, as requested.

Knowledge and Skills

• Must have excellent internal and external customer service skills
• Professional appearance and demeanor
• Ability to work individually and as part of a team; an intelligent and articulate individual who can relate to people at all levels of an organization and possesses excellent written and verbal communication skills
• Proficient in Microsoft Excel, PowerPoint, Word, and Outlook

Requirements

• 3 to 5 years of receptionist experience preferably in corporate environment

Flagship Facility Services, Inc.

Music Theatre International (MTI) is seeking a highly organized and detail-oriented executive assistant to support the daily operations of the President/CEO. The EA will be responsible for providing support to the CEO as well as working interdepartmentally. The candidate must be a proactive self-starter with good people skills and a can-do attitude. The ideal candidate is proactive, efficient, positive, discreet, creative, professional, and extremely resourceful.

Responsibilities include:

• Work directly with the President/CEO to support all aspects of his daily work responsibilities and long-term projects. 
• Manage the President/CEO’s calendar, and organize, prioritize and summarize incoming matters of attention.
• Draft, revise and send correspondence on behalf of the President/CEO.
• Serve as a primary point of contact and liaison between the President/CEO and MTI staff, authors, rightsholders, agents, industry executives, vendors, customers, and the public.
• Anticipate and prepare documents, agendas, reports, and presentations for meetings, conferences, and other events.
• Attend meetings and take minutes for distribution and follow-up.
• Handle a variety of administrative duties including preparing decks, updating contact lists, managing expense reports, arranging travel, filing, proofing,and more.
• Work interdepartmentally on a variety of additional projects, including scouting, acquiring, and launching new shows.
• Partner with the Executive Assistant to the COO/Director of Education & Development on special projects and to provide coverage for vacations and PTO. Assist other departments and executives as needed.
• Perform occasional personal requests as needed.

Qualifications

• Bachelor’s Degree.
• 3+ years of experience as an EA assistant or in a similar capacity.
• Musical Theatre and entertainment industry knowledge and interest.
• Outstanding written and verbal communication skills, including exceptional proof-reading skills and attention to detail.
• Proven ability to maintain confidentiality and handle sensitive information.
• Strong time management, organization and project management skills.
• Excellent interpersonal and presentational skills with ability to effectively manage up.
• A “no task is too big or too small” mentality.
• Expertise with Microsoft Office Suite and Adobe Acrobat with a proven ability to adapt to new technologies.  

This is a full-time, in-house, New York City-based position. The job offers a competitive salary in the $65k – $80k range as well as a 401k and benefits. If interested, please email your resume to [email protected] with the subject line MTI EA and your name.

Music Theatre International MThI

Our client is an entertainment company looking for an Executive Assistant to join their team in New York, NY.

Location: New York, NY (Hybrid)

Contract: 6-month W2

Pay Rate: $30-$35

Hours: 8:00- 5:00 pm

ABOUT

• Coordinates and performs a wide range of routine and complex administrative and clerical duties.
• Manages day-to-day activities with oversight in support of executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of communications, development and distribution of meeting materials, office supply management, office / space support, and presentation and reporting support.
• Demonstrates a high level of professionalism and positive service attitude at all times, strong attention to detail and excellent organizational skills. Will also provide back-up support for other assistants as part of an executive assistant team.

Calendaring, Travel & Expenses, Correspondence

• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as a representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Collects and processes data associated with visa applications.
• Maintains office equipment and inventory.
• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources; may perform trending

Russell Tobin

We are seeking a proactive Office Manager to oversee our location in Los Angeles. Your primary responsibilities will include providing administrative support, managing office supplies, handling office-related tasks, and maintaining a welcoming and professional environment for our employees and visitors. Additionally, you will be responsible for managing the restocking of snacks and refreshments and assisting with ad hoc tasks assigned by the Director of Human Resources.

GENERAL RESPONSIBILITIES

• Serve as the face of the company, offering friendly service to visitors by greeting, welcoming, and directing them appropriately.
• Demonstrate a high level of professionalism in dealing with confidential and sensitive documents and information
• Maintain the reception area, break room, and conference rooms keeping them clean, and free of clutter per office procedures, and building rules, and regulations.
• Keep a fully stocked office, by ordering and organizing general office and break room supplies and maintaining inventory of stock.
• Liaise with property/building management and maintenance to schedule routine maintenance, and inform when office equipment or functions are malfunctioning, and need to be repaired.
• Operate and maintain a variety of office equipment and troubleshoot with IT as needed, including copier machine(s) per existing vendor and/or manufacturer contracts and agreements.
• Troubleshoot AV minor equipment issues, such as missing cables, simple hardware connectors, and plug-in for functional operations.
• Participate in the wellness/life/safety functions by scheduling required events.
• Ensure contracted services provided by outside vendors (cleaning services, food services, etc.) and building services (janitorial, parking, badging, interior and exterior furnishings, etc.) are meeting contract standards.
• Provide full back-up support to the Human Resources department as needed.
• Participate in special ad-hoc projects and perform other duties as assigned.

EDUCATION AND EXPERIENCE

• 3-5 years Facilities/Office Services role, preferably including 1-2 years in entertainment
• Proficient in Microsoft Suite (Outlook, Teams, Word, Excel, and PowerPoint).
• Excellent written and oral communication skills necessary to effectively collaborate with key stakeholders.
• Willingness to adapt to changing business needs and deadlines, including extended work hours when necessary.
• Comfortable with ambiguity and change and able to navigate large organizations with confidence.

This position is based in Los Angeles, CA on-site 5 days a week. Remote and/or hybrid will not be considered. Please only apply if you are located in Los Angeles, CA.

The estimated salary range for this position starts at $60,000.00 and includes medical/dental/vision/401k benefits. This represents the typical salary range for this position and is just one component of DWP’s total compensation package for employees.

Danny Wimmer Presents