Human Resources Assistant (Dallas, TX) – Austin Commercial

Do you want to make a difference? Do you want to grow your career at one of the industry’s leading construction firms? Put your expertise to work at Austin Commercial. Austin Commercial is currently seeking a Human Resources Assistant for our Dallas, TX office. We set the standard for commercial construction and we’re looking for a talented Human Resources professionals to join us. Austin is 100% employee-owned, so every one of our employee-owners has a vested interest in our success. As a result, we consistently meet and exceed our customers’ expectations with our commitment to safety, service, and integrity. Join us today. We Own It!

The purpose of this job is to provide general support, including, but not limited to, answering incoming calls, directing calls to appropriate HR team members, flow of correspondence, and additional duties.

Functional Areas of Responsibility

• Provide clerical and administrative support to Human Resources team
• Compile and update employee records
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Communicate employee requests regarding human resources issues, rules, and regulations
• Communicate with public services when necessary
• Properly handle complaints and grievance procedures
• Coordinate communication with candidates and schedule interviews
• Coordinate orientation for newly hired employees
• Assist our recruiters to source candidates and update our database

Specific Duties and Responsibilities

• Greets and directs visitors
• Takes and retrieves messages for HR Team Members
• Provides callers with information such as application process, company phone/fax numbers, company website, and other related information
• Receives, sorts, and forwards incoming mail
• Assists in the preparation of management presentations utilizing PowerPoint, Word, Excel and the necessary applications
• Maintains files so that information is readily available
• Helps in the preparation of reports, invoice processing, workers compensation forms, etc.
• Coordinates meetings, including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Calendar management
• Assists in the ordering, receiving, stocking and distribution of office supplies
• Perform other duties as assigned

Requirements:

• High school diploma or GED required; college degree and/or certification a plus
• Expertise in the Microsoft Office Suite
• Strong English and Spanish communication skills (verbal and written)
• Strong word processing and Excel skills; ability to prepare spreadsheets, graphs and charts, and presentation materials
• An aptitude for learning new software applications
• Strong time management skills with the ability to work on multiple tasks concurrently
• Ability to maintain confidentiality
• Professional demeanor
• Minimum of three to five years of comparable administrative support experience

Position Specific Success Factors

The 5 to 10 Behavioral Success Factors selected from Austin’s dictionary of Behavioral Success Factors that are most important in this position:

• Customer Focus
• Building Partnerships and Trust
• Communication
• Initiative
• Results Oriented
• Teamwork

Benefits & Compensation

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee-Owned Company (ESOP)! To learn more about our employee-ownership structure, please go to https://www.austin-ind.com/our-company/100-employee-owned.

Austin Commercial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

About Austin Commercial

A leader in the commercial construction industry for more than 100 years, Austin Commercial delivers construction management services, and builds landmark projects such as aviation, healthcare, corporate/office, hospitality, higher education, sports/themed entertainment and semiconductor/fabrication plants.

To learn more about us, visit https://www.austin-ind.com/what-we-do/commercial.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement).

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.

Austin Commercial