The Executive Assistant, a newly created role based in our downtown Chicago office, will provide high-level administrative support to a group of firm executives. This individual will work independently, performing various complex and confidential administrative and clerical support responsibilities. This opportunity requires excellent organizational and interpersonal skills and the ability to provide accurate information and exceptional client service to various individuals.
General work hours are 8:30 a.m. to 5:00 p.m., Monday through Friday. Our work model is hybrid, with three days in the office per week.
A DAY IN THE LIFE OF AN EXECUTIVE ASSISTANT
You’ll play a key role in supporting our executive team (CEO and others) and coordinating events with clients, prospects, and internal stakeholders. You will organize and manage calendars, prepare meeting materials, and handle travel arrangements for our executives. In addition, you’ll assist with planning and executing events and providing marketing support. This role blends administrative, strategic, and event planning responsibilities, making it a unique opportunity for a dynamic professional who can handle various tasks and maintain confidentiality in all assignments.
ROLE RESPONSIBILITIES
- Manage and coordinate Microsoft Outlook calendars.
- Reconcile, prepare, and submit expense reimbursements following firm policies and procedures.
- Arrange and book travel, accommodations, and itineraries, and provide correspondence related to arrangements.
- Coordinate executive-level appointments, receptions, and conference calls/web meetings.
- Plan and organize internal and external meetings.
- Coordinate meeting time/date/location.
- Reserve internal resources and equipment.
- Communicate meeting logistics.
- Prepare meeting materials.
- Post-meeting neatening.
- Perform clerical responsibilities, including scanning, copying, filing, faxing, mailing, and/or FedEx shipments.
- Coordinate and execute all aspects of off-site team-building retreats and other marketing events, including venue/catering, technical equipment, guest registration, and entertainment.
- Support firm and executive team in coordinating aspects of the annual Kovitz Cares Foundation fundraising event.
- Support marketing efforts by preparing marketing materials and coordinating with Senior Advisors.
- Maintain a high level of professionalism and confidentiality.
NECESSARY EXPERIENCE
- 2+ years of relevant work experience as an executive assistant or office coordinator.
- Bachelor’s degree.
- Experience with Microsoft Office products.
- Familiarity with Concur Expense Management is desired.
- Strong interpersonal skills and client service focus.
- Team player mentality.
- Adaptable and flexible.
- Outstanding organizational capabilities.
- Willingness to work overtime hours, as needed.
- Maintain a high level of professionalism and confidentiality.
- Must be able to lift up to 20 pounds.
Kovitz
Related jobs:
Crew Needed for Vertical Shoot
Job Description
A production team is hiring experienced crew members for an upcoming vertical-format shoot. This project requires creative, reliable professionals who can collaborate effectively and support a smooth, visually strong production. Crew will work closely with the director and department leads to help execute this multi-day shoot.
Job Responsibilities
-
Contribute to a professional vertical-format production
-
Collaborate with the director and production team
-
Execute job-specific duties based on assigned position
-
Maintain efficiency, communication, and professionalism throughout the shoot
Requirements
-
Experienced professionals for the following roles:
-
Wardrobe Stylist
-
Production Designer
-
First Assistant Director (First AD)
-
Hair & Makeup Artist (HMU)
-
-
Must be available for the full shoot window, Dec 5–13
-
Able to work collaboratively in a fast-paced environment
Compensation
-
Rate based on experience (provide in submission)
Camera Crew for Short Production Shoot
Job Description:
A small production is seeking a three-person camera crew for a short filming session. This project requires reliable crew members who can work efficiently, collaborate smoothly, and capture high-quality footage within a fast-paced environment. Ideal applicants should have experience operating camera equipment and working as part of a coordinated production team.
Job Responsibilities:
-
Film a short project over a 4–5 hour session
-
Operate cameras and support equipment as needed
-
Work collaboratively with the team to capture clean, usable footage
-
Follow direction from the production lead
-
Maintain professionalism and efficiency throughout the shoot
Requirements:
-
Three-person camera crew
-
Experience in filming or production preferred
-
Able to work collaboratively and take direction
-
Must be available for the scheduled shoot
Compensation:
-
Paid opportunity (rate provided upon selection)
Model Recruiters for Fashion and Talent Agency
Job Description
A top-tier modeling agency is now hiring motivated Model Recruiters to scout new talent and connect with aspiring models in the Atlanta market and beyond. This is a remote-friendly, commission-based opportunity ideal for self-starters who are passionate about fashion, talent development, and building strong networks in the entertainment industry. If you’re looking for flexibility and income potential while expanding your footprint in the modeling world, this role is for you.
Job Responsibilities
- Identify and recruit potential modeling talent through online platforms and personal networks
- Build and maintain a pipeline of qualified candidates for agency representation
- Conduct initial outreach and guide talent through the application process
- Attend weekly calls and monthly virtual meetings for team updates and support
- Stay informed on trends in the modeling and entertainment industries
Requirements
- Must be 18 or older
- Familiarity with the fashion or modeling industry preferred
- Self-driven, organized, and results-oriented
- Smartphone and/or computer required for daily communication
- Able to work independently with minimal supervision
Compensation
- Commission-based pay structure with unlimited earning potential
- 90% remote flexibility
- Access to an established network within the Atlanta modeling market
- Ongoing mentorship and brand-building opportunities