Marketing Agency Project Manager

Job description

TAVO Media Group is a full-service advertising, marketing, and public relations agency, headquartered in San Diego, California, supporting brands and organizations across a wide array of industries and verticals. TAVO manages brand development, strategy, and execution of full-scale, multichannel campaigns for its clients.

The ideal candidate is a proactive individual, with well-developed critical thinking skills who is able to process, react to, and solve problems in a timely manner as they arise. We are looking for a part-time Project Manager who can commit 30 hours to TAVO weekly with the opportunity to grow into a full-time position.

The candidate will be responsible for the following:

• Capture and understand business goals, motivations, and constraints to define and initiate projects. Manage projects from kickoff to completion by managing workflow, creating timelines, and tracking and reporting on progress
• Maintain accurate and comprehensive project documentation including task assignments, status reports, timelines, milestones, resource plans, risks, and deliverables
• Schedule, attend and recap meetings and reviews, distribute notes to team members and project stakeholders identifying next steps and associated timing
• Oversee the scheduling and coordination of creative assets for advertising campaigns across multiple media channels, including digital, print, broadcast, and social media.
• Collaborate with internal teams to gather and review creative assets, ensuring they meet the necessary specifications and requirements for each media platform.
• Create and maintain a comprehensive traffic schedule, tracking the status of each creative asset from development to final delivery.
• Coordinate with external vendors and media partners to ensure seamless integration of creative materials into their respective platforms.
• Conduct thorough reviews of creative assets to ensure accuracy, consistency, and adherence to brand guidelines.
• Serve as a primary point of contact for internal teams regarding the status of creative assets and their delivery timelines.
• Facilitate effective communication between various stakeholders, including account managers, and designers.
• Identify opportunities to streamline and optimize traffic management processes, suggesting improvements to enhance efficiency and productivity.
• Proactively seek feedback from team members and stakeholders to identify potential bottlenecks or areas for improvement.

Experience Needed

• Agency Experience 5 – 7 years of experience in a Project Management role
• Technical project management (website design, content population, launch management) a must
• Experience with Design, Print, Email, Social, and Search Engines
• Knowledge of creative asset specifications, file formats, and best practices for various media channels.
• Adaptability and resilience in a fast-paced and dynamic work environment.
• Knowledge of campaign management (Social, Search, Display, and Video)
• Experience with Project Management tools (Asana, Airtable, Smartsheet, ClickUp)

TAVO Media Group