Communications & Publications Coordinator

Communications & Publications Coordinator

Status: Full-time position

Reports to: Senior Director of Operations

Location: Indianapolis, Indiana or Remote

Travel: Some travel required for events 

Start Date: ASAP (January 2, 2023 or sooner)

Salary Range: $39,000-42,000

To Apply: Please email Heather Lockwood, Senior Director of Operations, at [email protected]. Include a cover letter, resume, and portfolio or work examples (especially writing samples) for consideration. Resumes will be accepted until the position is filled.

Guided by the Fraternity’s four core values, Friendship, Character, Justice, and Education, Delta Chi strives to ensure that our members have a meaningful fraternity experience that positively contributes to both their lives and the lives of others.

Regardless of title, every position at the Delta Chi International Headquarters serves our members and their chapters. From the Leadership Consultants to the Executive Director, we cultivate success through engagement and as professionals who care about our member experience.  

Position Summary:

The Communications & Publications Coordinator is responsible for producing engaging and compelling written and visual content for marketing and communications purposes. Reporting to the Senior Director of Operations, this position will fuel a dynamic, energetic, and creative marketing and communications team that supports all areas of operations for Delta Chi’s International Headquarters. The selected individual should be a creative self-starter with a passion for excellence and strong attention to detail.

The Communications coordinator will be responsible for creating high-quality original content and managing the development and production of Delta Chi’s magazine, monthly electronic newsletter, news and press releases, the Delta Chi website, and other Delta Chi publications. To be successful, candidates should be an expert in creating and editing written content, proficient and passionate about graphic design and layout for publications, and have a well-rounded aptitude for standard marketing practices.

Position Responsibilities:

• Manage the layout and design of print and electronic collateral including, but not limited to: The Delta Chi Quarterly (magazine), Delta Chi Digest (e-newsletter), educational and programming manuals, reports, mailings, event materials, and other collateral.
• Produce exceptional content, including copy, photography, and graphic design, while meeting deadlines, satisfying budget requirements, and working with various vendors and internal stakeholders.
• Manage the Delta Chi website, including but not limited to; website management, analytics and reporting, design and content creation, regular updates, resource management, and staff support.
• Manage Delta Chi’s media library and contribute to creating original graphics, designing page templates and spreads, editing and organizing photographs, and generating video content.
• Manage the workflow of the magazine and electronic newsletter, maintaining records of each feature, column, and other editorials.
• Review draft copy produced by staff and volunteers and oversee copy-editing for errors in spelling, punctuation, and grammar.
• Verify facts, using standard reference sources.
• Collect and evaluate articles, quotes, media, and other submissions from undergraduates and alumni to use in publications.
• Collaborate with the Digital Communications Coordinator to produce aligned content/graphics for Delta Chi publications.
• Support the Member Experience department through editing, layout, and design of printed program materials, like “A”s’ Academy and Regional Leadership Conferences.
• Collaborate with the Digital Communications Coordinator to develop and implement full scope program materials, marketing efforts, and onsite technical support for Delta Chi’s International Conventions. 
• Collaborate with the Digital Communications Coordinator to support Delta Chi’s communications calendar for internal purposes to provide transparency with Delta Chi staff and its stakeholders.
• Monitor market trends and develop Delta Chi’s brand.
• Manage digital analyses of publication channels (website, MailChimp, etc.) to identify strategic weaknesses and make recommendations for improvement.
• Establish metrics and key performance indicators and analyze data to determine content efficacy and utilize information for future practices.
• Coach Delta Chi staff on content creation best practices.
• Work with other staff members to identify opportunities to enhance their respective initiatives. 
• Work with Delta Chi’s Publications Committee to develop and generate content.

Requirements:

• Experience working with and developing major communications needs for non-profit organizations.
• Proficient in basic graphic design principles.
• Experience as a brand manager.
• Demonstrate excellent judgment in determining content to advance the Delta Chi Fraternity.
• Ability to work with a diverse staff, communicate effectively, and build upon creative visions.
• Communicate by phone, in-person, via email, and in writing with internal and external stakeholders at all levels of the organization. Attend staff meetings and be prepared to discuss relevant department/operational information.
• Demonstrate good time management and the ability to work with minimal supervision.
• Communicate and collaborate with all IHQ staff who assist in written content.
• Embody Delta Chi’s core values of promoting friendship, developing character, advancing justice, and assisting in the acquisition of a sound education.
• Be a strong writer and possess the ability to produce written communication including press releases, print brochures, facilitation guides, and video scripts.
• Expert in AP-Style Writing and strong proficiency in editing for publication. 
• Assist with the creation and editing of Delta Chi’s official magazine, The Quarterly.
• Assist with video and photo shoots as needed.

Minimum Qualifications:

• Bachelor’s degree in a relevant field or 1-3 years of relevant work experience.
• Prior experience in marketing and communications. 
• Familiarity with Adobe Creative Suite (InDesign, Illustrator, Photoshop, Premiere, etc.). 
• Good organizational skills and attention to detail.
• Ability to work in a fast-paced environment and juggle multiple responsibilities or simultaneously occurring projects.
• Able to work collaboratively and creatively.
• Able to travel to destinations for meetings or events.
• Willing to work occasional evening and weekend functions as necessary.

Preferred Skills and Technical Abilities:

• Minimum of two years of combined writing and editing experience
• Intermediate to advanced proficiency with Microsoft Office applications.
• Proficient in email marketing systems like MailChimp
• Intermediate to advanced proficiency with Adobe creative software/Creative Cloud. Particular emphasis on Photoshop, InDesign, and Illustrator.
• Proficiency and experience in Web content management systems
• Experience working with or managing vendor relationships
• Experience, either internally or contractually, with a branding or marketing firm

Compensation:  

The salary range for this position is $39,000 – $42,000 per year. The Fraternity offers a competitive benefit package that includes Health, Vision, and Dental, and Life insurance, at no-cost to the employee. Employees may select a plan or add dependents that require employee contribution. Flexible Spending Accounts and Health Savings Accounts are available. A professional Employee Assistance Program (EAP) is included. Employees are able to participate in a 401k and/or Roth retirement savings program after twelve (12) months of employment. Employees have 10 paid holidays, and accrue sick time, vacation time, and personal time off. 

All material must be sent to:

Heather Lockwood

Senior Director of Operations

[email protected]

The Delta Chi Fraternity, Inc.