Event & Gallery Assistant (Part-Time)

Creative Flagstaff is soliciting attentive, hands-on, and detail-oriented candidates to fill Event & Gallery Assistant position(s). The position is being offered part-time between 10 and 20 hours per week depending on selected candidate(s) availability.

Event & Gallery Assistant(s) are assigned shifts depending on candidate availability. Shifts include evening and weekend events, gallery open hours, and other shifts to support projects and programs at Coconino Center for the Arts. In addition to providing patron and customer service, the assistant(s) are assigned tasks that support event readiness, gallery exhibitions, program planning, and coordination. The assistant(s) have an important role in supporting the entire CCA team including the Venue Manager, Exhibitions & Program Director, and Finance & Grants Manager.

About Creative Flagstaff

Creative Flagstaff, incorporated as Flagstaff Arts Council, has been Flagstaff’s art, science, and cultural agency since 2002. It is most known for the Art & Science Fund grant program, which granted $447,000 in 2020, the Viola Awards, operation of Coconino Center for the Arts, and ArtWalk FLG.

Flagstaff Arts Council was formed as a partnership between City of Flagstaff, Coconino County, Northern Arizona University, Coconino Community College, Flagstaff Unified School District, and Greater Flagstaff Chamber of Commerce. Additional partners now include Flagstaff Downtown Business Alliance and others.

Coconino Center for the Arts is a 10,000 s.f. county-owned facility constructed in the early 1980s on the same plot of land as the since demolished Art Barn which served as an arts education facility since the 1960s. FAC has operated CCA ever since the original nonprofit announced its intent to close the facility in 1997. CCA features a 4,000 s.f. gallery space and a 200-seat theater which serve as the basis for the facility’s programming.

Application Instructions

The position is opened until filled. Questions about the application and posting should be forwarded by email to [email protected].

Alternative experience other than minimum experience requested in the job application is happily considered. Applicants MUST demonstrate transferable knowledge and skill for each of the job duties. Applications should focus on quantifiable outcomes and achievements.

Required Materials

• Cover Letter
• Resume

Apply online at https://creativeflagstaff.workable.com/

Flagstaff Arts Council (Creative Flagstaff) is committed to its work in improving its equity, diversity, and inclusion efforts and fostering an environment where all people are welcome. We look forward to welcoming applications from a diverse pool of applicants. Flagstaff Arts Council provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation or gender identity.

General Purpose

The Event & Gallery Assistant is responsible for assisting with all aspects of exhibitions and programs at Coconino Center for the Arts (CCA) as well as supporting events and venue services.

Please note that this position may require regular Saturday and evening hours.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Front Desk Attendant

• Serves as an attendant of Coconino Center for the Arts front desk during open gallery hours and events.
• Maintains knowledge of exhibitions and programs to be able to give tours or share details with press and visitors
• Interacts professionally with artists and visitors
• Supports operation of Digital Resource & Education Center by checking equipment in or out and providing customer service to Center users when other Center staff are not present
• Maintains readiness of the front desk and merchandise areas. May assist in coordination of the merchandise and concessions program.
• Utilizes Point of Sale, ticketing, and other customer relationship software. Handles cash accurately.
• Serve alcohol and other concessions according to Creative Flagstaff policies and procedures and state law.

Event & Venue Support

• Support Venue Manager with event coordination and event support.
• Prepare venue for internal or external events based on approved event plan including light cleaning, moving chairs, tables, and other equipment. May be primary or only staff person at some events. May manage volunteers and oversee other assigned event staff.

Exhibitions & Programs Assistant

• Assist Exhibitions & Programs Director with program coordination and public participation. Responsibilities include but are not limited to research, communications including written, web, and graphic design and layout, coordination, documentation, and reporting.
• May assist to prepare galleries and other spaces for exhibitions, programs, and events including assembling displays and pedestals.
• Assist with safely and properly handling works of art and artifacts for uncrating, storage, installation, deinstallation, crating, and shipping.

Performs other related duties as assigned.

Requirements

Knowledge, skills, and abilities:

• Expertise: Demonstrates advancing knowledge, skills and abilities in role
• Professionalism: Demonstrates attitudes, behaviors and orientations that are consistent with the conduct, aims and qualities that characterize Creative Flagstaff
• Communication: Applies a customer-centered approach to the delivery and exchange of information that leads to mutual understanding and resolution of complaints
• Collaboration: Demonstrates the ability to work productively within and across teams to achieve goals that are customer centered
• Organizational Advancement: Demonstrates actions that support organizational growth based on a shared understanding of Creative Flagstaff’s services and customer’s needs
• Craftsmanship: Is resourceful, productive, and quality oriented.
• Computers and Software Experience: Microsoft 365, Adobe Creative Suite, DropBox or similar, Google Workspace or similar, Square Register or similar.
• Behavioral Skills: Problem solver, excellent communicator, self-starter, independent worker, time manager, flexible, professional, active listener, networker.

Education:

• Associates degree preferred; experience could substitute for education.

Experience:

• 1-2 years of related experience preferred.

Additional Requirements/Licenses/Certifications:

• Reliable transportation is required.
• Current Arizona Title 4 liquor certification or ability to obtain certification after starting position.

Working Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Work is generally performed in an indoor professional office environment.
• Position requires flexibility of scheduled work hours which may include frequent evening and weekend hours for meetings and events inside and outside of the organization. Saturday hours are required when exhibitions are open to the public.
• COVID-19: All staff are required to be fully vaccinated, as defined by the CDC, against COVID-19. Future CDC recommendations or best practices may be required. Creative Flagstaff offices, located within Coconino Center for the Arts generally align with Coconino County operational guidelines which may require mitigation measures such as mask wearing.

Physical Activities:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to stand, lift, bend, walk at least 10 blocks and reach.
• Ability to operate an automobile.
• Requires reaching with arms and hands, having good manual dexterity, using hands and fingers to operate a computer and telephone keyboard and tools, handle or feel
• Ability to hear alarms/telephones/normal speaking voice.
• Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.
• Physical effort is generally required which includes maneuvering construction materials, artwork, artifacts, and equipment, some of which might be more than 40 pounds

Benefits

Compensation

Creative Flagstaff evaluates all pay ranges annually. Successful candidates are expected to start between $17.50 and $20.50 per hour.

Benefits

Creative Flagstaff offers competitive benefits to part-time employees including:

• $50,000 group life
• 3% employer 401k contribution after 3 months
• Generous paid time off, sick leave, vacation, and holidays. Holiday pay is paid at 5.5 hours per holiday.
• Creative work environment

Creative Flagstaff