Open Jobs:
BCforward is seeking a highly motivated and experienced Executive Events Coordinator
Title: Executive Events Coordinator
Location: Chicago, IL 60654
Duration: 6 Months Contract
Pay Rate: $27/Hr. On W2
Roles & Responsibilities:
The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
Continuously research and report innovative and creative event and entertainment options
Solid office management / workplace environment knowledge
Strong customer service and executive interaction experience
Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
Continuous development of team playbooks and standard operating procedures
Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
Pre, onsite and post event logistical management
Key stakeholder for G-Cal calendar management for internal event space
Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
Management of event statistics and ad hoc reporting
Manage various workplace projects as assigned
Multitask many events and projects at one time
Required Skills:
Experience will be evaluated based on alignment to the core competencies for the role
Highly personable and customer service focused with great attention to detail
Excellent written and verbal communication with ability to proactively address client’s needs
Experience in managing budgets, financial planning and tracking
Excellent problem-solving skills with ability to creatively negotiate demands
Results-oriented, customer-driven, and organized
Assess and prioritize workload in a strict deadline centric environment
Thrive on teamwork and overcoming obstacles
Ability to work a flexible schedule as needed
In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
BCforward
Role: Executive Events Coordinator III
Location: 1095 6th Ave New York, NY 10036
Duration: 6 months contract possibility of extension
Roles & Responsibilities:
-The position is responsible for the operational excellence of our meetings/events and the holistic guest experience including but not limited to: customer meetings, executive receptions, intimate dinners, town halls and employee events
-Continuously research and report innovative and creative event and entertainment options
-Solid office management / workplace environment knowledge
-Strong customer service and executive interaction experience
-Understand Salesforce brand and product positioning with the ability to ensure consistent, on-brand messaging for all events
-Continuous development of team playbooks and standard operating procedures
-Organize logistics, from beginning to end, for customer facing meetings, town halls, etc.
-Pre, onsite and post event logistical management
-Key stakeholder for G-Cal calendar management for internal event space
-Co-Manage vendor relationships (agencies, vendors, caterers, etc.) and work with internal teams.
-Liaise and negotiate with vendors to achieve the most favorable terms for goods and services
-Management of event statistics and ad hoc reporting
-Manage various workplace projects as assigned
-Multitask many events and projects at one time
Required Skills:
-Experience will be evaluated based on alignment to the core competencies for the role
-Highly personable and customer service focused with great attention to detail
-Excellent written and verbal communication with ability to proactively address client’s needs
-Experience in managing budgets, financial planning and tracking
-Excellent problem-solving skills with ability to creatively negotiate demands
-Results-oriented, customer-driven, and organized
-Assess and prioritize workload in a strict deadline centric environment
-Thrive on teamwork and overcoming obstacles
-Ability to work a flexible schedule as needed
-In-depth knowledge of Microsoft Office programs (Word, Excel, Outlook, and PowerPoint) is necessary
We are looking for an experienced, multi-talented Event Support Analyst with strong attention to customer service to be a part of a fast-paced events team. In this position, it will be critical to be a team player with the ability to work on cross-functional teams. Must be a creative and analytical thinker with attention to detail and be capable of handling quantitative and technical duties. The individual must be highly organized and a great communicator with the ability to prioritize different tasks simultaneously.
Responsibilities include:
-Develop and maintain positive relationships with all the members of the Salesforce organization by providing an exceptional customer experience
-Management of all ticketing system incoming requests using a sense of strong customer service and urgency
-Vetting of ticket user requests, assigning to correct recipients, ensuring successful completion of requests in our ticket queue.
-Strong Excel knowledge with the ability to create ad hoc reports
-Ability to multi-task many projects at once
-Candidate must have strong time management, attention to detail, and analytical skills,
-Strong organizational skills
-Quickly recognize, adapt and respond to changing market and company priorities
-Self-motivated and driven to very high standards
-Research and recommend innovative and creative event options based on program format and budget
-Drive coordination of meetings and provide on-site event support as needed
-Management of calendars and administrative tasks to support the greater team
-May serve as a site representative during events working with cross-functional groups, as required.
-Available and responsive to the global nature of the business and have the ability to work flexible or extended hours as necessary
-Strong verbal and written communication skills
-Proficiency in Google Slides preferred
-Dashboard use is ideal
-Inventory management
-Previous experience working in hi-tech, hospitality, fast-paced environments preferred
BCforward