Executive Administrative Assistant

Russell Tobin/Pride Global is seeking a skilled logistics professional to work at our client’s location as a Executive Assistant II. This is an excellent opportunity to work with a dynamic team and gain valuable experience in the ecommerce industry. The position is a 6 month Contract-Hire role that could be extended or go permanent for the right candidate.

Position: Executive Assistant II

Location: Bristol, CT 06010

Duration: 6 Months Contract to Hire

JOB SUMMARY:

Key job responsibilities (Duties):

• The Executive Assistant coordinates and performs a wide range of routine and complex administrative and clerical duties, independently manages day-to-day activities in support of our Entertainment & Technology executive leadership, which includes but is not limited to, calendaring and scheduling, managing travel arrangements, handling of complex communications, development and distribution of meeting materials, office supply management, and presentation and reporting support.
• The ideal EA always demonstrates a high level of professionalism, positive service-first attitude, strong attention to detail and excellent organizational skills.
• This role may also provide back-up support for other assistants as part of an executive assistant team.
• Schedules appointments, meetings and locations within plan and schedule without consultation; arranges programs or events; plans and schedules work for office support; may participate in meetings as representative of department, researches and prepares materials.
• Coordinates executives’ calendars, including registration & travel.
• Coordinates a wide variety of large or complex events and meetings, which may include involving multiple parties, international travel, technology and/or refreshments.
• Fields, screens, redirects and responds to a wide variety of inquiries; advises on office policies and procedures; contacts individuals inside and outside of the organization on highly confidential matters. Composes difficult/sensitive correspondence requiring high degree of initiative, judgment, originality, and knowledge.
• Coordinates program or project events including registration, scheduling presenters, logistics, accommodation requests, food & beverage, basic meeting and program materials, etc.
• Provides program or project support; prepares materials and assists in managing timelines and tasks; manages program or project calendars.
• Prepares program or project timelines and tasks; may be responsible for managing small projects in scope and impact.
• Creates and distributes accurately generated reports, proposals, presentations, or other relevant materials.
• Creates, compiles, prepares and maintains standard spreadsheets, databases, or reports, based on information compiled from various sources

Qualifications:

• High school diploma required
• College degree preferred – BS or equivalent experience
• Minimum of 3 years of relevant experience as an Executive Assistant required
• Knowledge of Microsoft Office applications (Outlook, Word, PowerPoint, Excel).
• Knowledge of administrative functions and processes.

Russell Tobin