Provide logistical support for sports events, including venue arrangements, transportation, and accommodation for athletes and teams.
Collaborate with external vendors and partners to ensure seamless event execution.
Work with venue managers and organizers to secure suitable facilities for sports events.
Coordinate with facility staff to ensure all required amenities and resources are available.
Assist in the development and implementation of merchandise strategies for events.
Coordinate the sale and distribution of Special Olympics merchandise during sports events.
Assist in general administrative tasks as needed to support the overall functioning of the sports management team.
Participate in team meetings and contribute to planning and decision-making processes.
Utilize the Games Management System to input, review, and update sports-specific event details.
Ensure accurate and up-to-date information is available for coaches, athletes, and volunteers.
Assist with GMT (Games Management Team) Onboarding Process.

Inventory Management and Event Prep Support:

Maintain and update a comprehensive inventory of equipment and supplies for various sports events.
Track medal distribution and ensure an adequate supply for upcoming competitions.
Coordinate with suppliers to order equipment and supplies as needed.
Manage the storage of sports equipment, kits, and other related items.
Regularly conduct inventory checks to ensure accuracy and availability of equipment.
Prepare regular reports on sports program activities, including participation numbers, event outcomes, and athlete achievements.
Submit reports to management and other stakeholders as required.
In office support for event preparation of materials for Coaches and Events
Ensure equipment is well-maintained and meets safety standards.

Procurement:

Procure specific sports equipment and/or meals for events as instructed by the Manager.
Manage the procurement process for sports-related supplies, equipment, materials and meals at events.
Obtain competitive bids and negotiate contracts with vendors to secure cost-effective options.
Maintain records of all procurement activities and expenses.

Education and Experience:

Experience with event management or project management preferred.
Associated Degree in Project Management, Sport Management or similar experience preferred.
Knowledge in Microsoft Office Suite
Experience in Event Management or Project Management
Experience and understanding of accessibility and Inclusion as it relates to events: Understanding of accessibility requirements and strategies to ensure that events are as inclusive as possible for our constituents.

Skills and Abilities:

Working Conditions:

This position is remote and will have the flexibility to work from home but will need to come to the office as it is related to preparation and event readiness.
On-Site and Off-Site Work: This position will involve work both on-site at the event venue and off-site at their office or other locations. On-site work involves overseeing event setup, managing logistics, coordinating with vendors and staff, and ensuring smooth event operations. Off-site work involves planning, budgeting, marketing, communication, and administrative tasks.
Physical Demands: Event management can involve physical work, such as setting up and dismantling event equipment, moving furniture, and being on your feet for extended periods.
Travel requirements and working weekends: This position may require traveling depending on the location and needs of the event and will be expected to work some weekends related to their events.

Compensation and Benefits:

This position is an hourly non-exempt position.
Salary range is $45k-$56k.
Medical, dental, vision, life, and disability insurance
403(b) retirement plan, 100% vested immediately with up to 5% matching after designated waiting period.
Vacation and sick leave

Special Olympics Washington

Member since:

September 15, 2023