Society For Information Display

Director of Event Management

Job title

Director of Event Management

Reports to

Executive Director & Conventions Chair

Job purpose

The Society for Information Display’s Director of event management and contracts is responsible for managing day to day operations with all contractors towards planning for Display Week and any other key SID events. You will also be responsible for managing all contracts; this would include drafting contracts with SID lawyer, negotiation on behalf of SID, managing the contract administration, performing extensive research, and analysis to foresee potential advantages and disadvantages in contract proposals. Additionally, you will interface with and communicate effectively with all hotel vendor partners. You will be responsible for hotel rooms, designing and communicating room sets, identifying audio/visual production needs, offsite events, ground transportation, and signage (and more!). Also, the Director of contracts and Event management will be directly engaged in membership management and develop programs focused on membership growth.

The Director of Contracts and Event Management will coordinate with analysts and other experts, monitor the progress of operations to ensure contract compliance of both parties, oversee the development of proposals within the organization, review and submit for approval contracts for legal compliance and making any changes necessary to ensure compliance.

To be successful as the Director of Contracts and Event Management, you will need to be able to work on tight deadlines, be competent in using Microsoft Office applications such as Word and Excel, and have exceptional verbal, written, and presentation skills. You will need to be knowledgeable on event management, registration, survey, and virtual conference software. A bachelor’s degree in a related field of study and at least five (5) years of relevant experience or equivalent is required for consideration.

Duties and responsibilities

·      Day to day management of key contractors towards planning of Display Week event.

·      Work with event management partner and peers on procuring an ideal venue for each Display Week and other events.

·      Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Responsible for executing on the event budget and costs as approved by the executive board.

·      Responsible for driving SID’s membership initiatives and growth.

·      Negotiate and draft contracts, including contractors, convention centers, hotels, etc. Manage the contract administration function. Train and develop the contract administration support.

·      Perform extensive research and analysis to foresee potential advantages and disadvantages regarding future events site selection. Coordinate with analysts and other experts.

·      Monitor the progress of operations to ensure contract compliance of all parties.

·      Oversee the development of proposals within the organization.

·      Review and submit for approval contracts for legal compliance and make any changes necessary to ensure compliance.

·      Facilitate negotiations, recommendations, record keeping, monitoring, change management, and more.

·      Negotiate vendor contracts and build long lasting partnerships.

·      Partner with your team mates to create clear simple attendee and membership communications.

·      Create a well-timed and accurate communication plan.

·      Communicate effectively with all hotel vendor partners.

·      Providing advice about food and bar menus, decor and entertainment.

·      Communicating with all vendors and suppliers before, during and after the event.

·      Managing the budget to ensure the event doesn’t cost more than originally planned.

·      Handling problems that arise to help the event go off smoothly.

·      Ensuring that events comply with insurance, health and safety standards.

Qualifications

·      Bachelor’s degree and 5+ years in a relevant function

·      Preferred undergraduate degree in a relevant field (e.g., as business, finance, or accounting).

·      Proven track record of Event and conventions management.

• Proven track record of organization and operations management. Strong leadership skills with the ability to effectively manage, coach, and develop others.

·      Must be entrepreneurial, spot opportunities, make business cases, understand partner solution economics, drive virtual teams, and engage with senior customer and SID leadership.

·      Analytical business skills to determine value in new business opportunities and present solutions to complex problems.

·      Proven track record of developing and executing effective business contracts.

·      Strong organizational and planning skills to coordinate the actions of multiple parties.

• Successful track record structuring, negotiating, and closing deals.
• Basic accounting skills to track spending and stick to a budget.
• Knowledge of risk management to identify potential legal liabilities and take steps to mitigate them.
• Ability to implement rigor around measuring and reporting-out on partner success.

·      Excellent writer and communicator (in both the written and verbal form).

·      Ability to work effectively both independently and as part of a team.

·      Ability to work on tight deadlines.

·      Willingness to travel.

Salary: TBD

Society For Information Display