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Position Summary
Global Pharmaceuticals company is hiring a 2-month contract Executive Coordinator to support two groups within the Legal department. There is potential of the contract extending past two months and converting to Full Time employment. You will provide administrative support to senior staff level personnel as well as provide project research and project management. The assignments will be varied and complex in nature, requiring absolute discretion, as well as considerable judgment and creativity in resolving issues. This individual must also be able to manage multiple priorities in a continually changing environment.
Hybrid Schedule:
- Tuesday/Thursday 8:30am-5:00pm; additional days onsite may be subject to change.
Responsibilities
- Perform independent research on projects and developing reports.
- Manage department budget cycles, including long range planning, annual budget planning and monthly financial reporting.
- Initiate, select and manage department annual team building events, including follow-up.
- Coordinating domestic and international travel.
- Schedule appointments and coordinating arrangements for internal meetings.
- Preparing travel and entertainment expense reports.
- Prepare contract and purchase order requests, tracking statements of work, and managing third party invoices.
- Prepare monthly accrual reporting.
- Project management.
- Develop, assemble, and proofing presentations, agendas and other meeting materials.
- Coordinate required Political Action Committee (PAC) financial reporting
- Assist in the coordination of periodic policy/public relations events
Qualifications
- Bachelor’s degree required.
- 3+ years of Executive Administration experience supporting Director’s, Senior Director’s and VP’s and office administration.
Pay:
- $38.72 to $48.40 per hour
R&D Partners is a specialist employment agency and recruitment business providing job opportunities within major pharmaceutical, biopharmaceutical, biotechnology, and medical device companies.
R&D Partners is an equal opportunity employer.
R&D Partners