Administrative Assistant / Office Manager

Administrative Assistant & Office Manager

A leader in the Biostimulant industry, Horizon Ag Products began manufacturing soluble humus products for Agriculture in 1983.  Based in Lakewood, CO, we are a recognized leader in our industry. With approximately 100 employees, we operate six manufacturing plants in six states and several surface mines.  We strongly believe our products are of significant benefit to mankind and we make them better than anyone else in the world.  We support a lifestyle of balanced priorities where everyone works hard and enjoys themselves and each other.  We look out for one another and cherish the caring attitude and respect we have for one another in the workplace and beyond.  Above all else, we conduct ourselves with integrity and follow the guiding principles outlined on our website, www.horizonag.com.

Summary

This position is responsible for supporting the Executive Team including the CEO, and Chairman of the Board. The successful candidate will have a proven record of being a creative, hands-on problem solver and taskmaster. This position requires extensive experience and good judgment as well as a superior work ethic and organizational skills to plan and accomplish goals. Meeting planning and travel booking experience is necessary. This person will also serve as the Office Manager. Successful experience as an Office Manager is required. The ideal candidate will be a self-starter, have a commitment to learning, strong problem-solving skills, effective and clear communication abilities while maintaining strict confidence. This individual will be highly flexible and creative, with both the ability and drive to effectively assist in the company’s success.

Essential Skills

• Proactively perform administrative duties for the CEO and other company executives.
• Assist with the executive’s calendars, including scheduling meetings, appointments, sales events and making travel arrangements.
• Maintain notary status and function as a notary for the company.
• Prepare correspondence, legal documents, spreadsheets, expense reports, PowerPoint presentations, etc. Maintain our corporate contract library.
• Prepare and organize reports, sensitive agreements, and confidential information.
• Plan & set up various meetings/events, including making all reservations & addressing all logistical concerns from decorating to entertainment and food.
• Interacts with the Board of Directors. This includes coordinating board calls and related meetings including the preparation of materials and related communication.
• Primary liaison with our corporate office property management company as well as our offsite research and development facility management company. Manage all office support issues.
• Maintain and coordinate office decorum.
• Maintain strict confidentiality regarding the executive suite.

Qualifications & Requirements

• A college degree is preferred with five years’ previous experience in an administrative support role as well as several years managing an office.
• Strong organizational skills with the ability to work effectively and proactively with a minimum amount of direction and juggle multiple demands simultaneously.
• Strong communication and people skills are required. Effective interface with Horizon customers, and all internal department personnel and senior management is essential.
• Proven ability to manage multiple projects simultaneously with strict attention to detail while maintaining professionalism and meeting deadlines.
• Extensive experience with Event Planning management.
• Complete proficiency with Microsoft Office including Word, Excel, Outlook, and PowerPoint.
• Proficient with various technologies and platforms applicable to the company and the role.
• Ability to work with sensitive materials and maintain confidentiality.
• Highly ethical individual with a focus on delivering results and making a positive impact on the workplace.

Additional Information

Classification: Exempt / Salary, paid bi-weekly, benefits eligible

Position open: Immediately

Locations: Lakewood, CO

Reports to: HR Director

Horizon Ag-Products will not sponsor applicants for work visas for this position

Horizon Ag-Products is an Equal Opportunity Employer

Compensation: From $60,000.00 to $65,000.00 per year
Horizon Ag-Products