Brilliant Consulting Group

Brilliant Consulting Group (BCG) was established in 2005 as a full service event production, branding & marketing company specializing in the entertainment industry. BCG’s professional expertise is in producing and managing events and integrating brands into entertainment events including global film festivals such as Cannes, Toronto and Sundance. BCG has also produced entertainment industry award season parties, private celebrity functions, corporate events and branded popups.

Job Description:

Executive and Personal Assistant 

• Support Event Managers
• Proficient with Microsoft office and google docs
• Scheduling and coordinating personal and business calendars
• Coordinating travel
• Developing meeting agendas and taking meeting notes to share with colleagues
• Billing, filing, and organization
• Maintain office and equipment and set up remote office needs when on-site
• Social media management of company instagram, Facebook, LinkedIn – lead social media strategy reflecting the business values, recent and past work. Create content in line with overall BCG vibe and theme, outline timing for social media posting.
• Support CEO with personal assistant role as well as business. 
• Create presentations and event recaps 
• Research vendors
• Guest list creation and management
• Assist in creating the run of show to ensure all aspects of the event stay on track, support execution of the event. 
• Support interface with clients, maintain a professional attitude when dealing with clients on a day to day basis. 
• Maintain a strong pro-active work ethic and stamina
• Assist in Managing logistical needs (travel, housing, hotels, flights)

Qualifications

Minimum Experience:

• 2+ years as assistant

Job Type:

• Full-time 

Hourly:

• Starting 30$/ hour

Benefits:

• Paid time off

Other requirements: 

• Valid Driver’s License.
• Willingness to travel (50%)

Brilliant Consulting Group

Brilliant Consulting Group (BCG) was established in 2005 as a full service event production, branding & marketing company specializing in the entertainment industry. BCG’s professional expertise is in producing and managing events and integrating brands into entertainment events including global film festivals such as Cannes, Toronto and Sundance. BCG has also produced entertainment industry award season parties, private celebrity functions, corporate events and branded popups.

Responsibilities

As Event Manager, you will be responsible for…

Project Planning and Execution:

• Oversee and manage vendors: sourcing new vendors and ways to establish BCG as a unique production company within the industry. Manage relationships with existing vendors. Oversee and direct the vendor ensuring quality of work.
• Work closely and directly with clients to determine event goals and manage client expectations.
• Lead and evaluate the entire production process including project deliverables, agreements, staff, decor, signage, beverage, etc.
• Lead the physical production in the field to ensure the project is produced on brand and to the client’s satisfaction.
• Utilize judgment to resolve issues that arise during the event production process and on-site at client events.
• Manage budget and finances of all events. Stay within budget and ensure client oversight and agreement, including properly communicating with the client regarding budget changes.
• Interface with clients, and maintain a professional attitude when dealing with clients on a day-to-day basis. Update clients on project plans and progress as well as execution.
• Provide consistent, efficient communication internally between colleagues.
• Oversee and create presentations and event recaps. Analyze and present results to clients to establish the success of set project objectives and outcomes.
• Maintain a strong proactive work ethic and stamina.
• Manage logistical needs (travel, housing, hotels, flights).
• Ability to manage and execute multiple events simultaneously.
• Keep detailed notes and documentation to assist in the planning of future projects and to protect Company against legal claims.
• Manage project communications, ensuring that any issues, changes, or required performances that impact the project are documented and addressed to all relevant parties.
• Manage ongoing list and new contacts.
• Manage guest list and RSVP.
• Attend and be actively engaged in all office meetings.
• Be willing and able to travel for work and work long hours and weekends where necessary.
• Maintain accountability for the quality of all deliverables and performance throughout the duration of the project.
• Handle basic administrative functions such as answering phones, making copies, handling mailings.

Creative Ideation:

• Generate, develop, and communicate event ideas, themes, venue ideas, decor, floorplan.
• Ideate from thought cycle, innovation to development and actualization resulting in meeting client objectives.

Qualifications

Minimum Experience:

• 3+ years of direct live event production required.
• Photoshop, Indesign, Illustrator, Figma a plus .

Job Type:

• Full-time 

Salary:

• Starting at $85,000/year

Benefits:

• Paid time off

Other requirements: 

• Valid Driver’s License.
• Willingness to travel (25%)

Brilliant Consulting Group