Administrative Assistant, Creative Advertising

Company Description

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Role Summary

Job Description

Focus Features is seeking an Administrative Assistant to support the Creative Advertising team within the Marketing department of Focus Features. The position will report to the Vice President, Creative Advertising and is a great opportunity to interact with numerous film group teams at Focus Features and NBC Universal.

Essential Responsibilities

• Phone coverage
• Maintain calendar and schedule meetings
• Digital filing
• Travel arrangements
• Expense reports
• Printing materials as necessary
• Maintain daily schedule and flow of the Creative Advertising office
• Liaise with other departments and creative vendors for Creative Advertising issues and requests
• Enter purchase orders in SAP; code and process invoices
• Maintain and organize Creative Exploratory
• Handling NDAs (Non-disclosure agreements)
• Culling competitive campaigns

Basic Qualifications

Qualifications

• Undergraduate degree (degree in marketing or art is preferred)
• Previous administrative experience supporting executives in a fast-paced environment
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and other Microsoft programs
• Proficiency with Photoshop/Illustrator/QuickTime a plus

Eligibility Requirements

• Interested candidates must submit a resume/CV online to be considered
• Must have unrestricted work authorization to work in the United States
• Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program
• May be required to work evenings or weekends on occasion
• Must submit an attestation disclosing your COVID-19 vaccination status and, if partially or fully vaccinated, submitting your vaccination record no later than 7 days following commencement of employment.
• Must be fully vaccinated against COVID-19 at the commencement of employment or adhere to enhanced protocols in select work settings or where jurisdictionally mandated.
• Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.

Desired Characteristics

• Excellent written and verbal communication skills
• Ability to work as part of a team and autonomously
• Demonstrated ability to adapt to changing deadlines and priorities

Salary range: $45,000-$55,000: not bonus and Long-Term Incentive eligible

Additional Information

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. NBCUniversal will consider for employment qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including the City of Los Angeles Fair Chance Initiative For Hiring Ordinance, where applicable.

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