Summary: In October 2025, Bailey’s Entertainment Group, a Lake Mary, Florida–based talent agency, needed a qualified performer for a Disney video production filming at Walt Disney World’s Disney Springs. Within 24 hours of contacting us, Project Casting sourced, vetted, onboarded, and placed actress Samantha Vethencourt on the production. This case study unpacks the playbook we used to move from intake to hire—fast—and explains how Project Casting consistently delivers legitimate, paying, and exciting opportunities for talent while helping agencies scale efficiently.
The Client
Bailey’s Entertainment Group is a boutique talent agency serving brands, networks, and production companies across Florida and beyond. Like many growing agencies, they manage a high volume of client requests with tight timelines and zero room for misfires. When the Disney Springs video production came in, they needed a partner who could activate quickly and deliver with precision.
The Challenge
The ask sounded simple—submit a strong on-camera performer for a branded Disney video shoot—but the constraints were real:
- Speed: The production had a fixed shoot date and a rapid approval window.
- Specificity: The role required a performer who could hit brand-safe notes, take direction, and present with the polished, family-friendly energy Disney projects are known for.
- Compliance & Logistics: The talent needed to be ready with releases, availability, and work eligibility confirmed—no last-minute surprises.
Bailey’s needed speed without sacrificing fit, and they needed it in a single working day.
The Project Casting Approach
We treated the request like a launch: clear inputs, fast iteration, and measurable outcomes.
1) Intake That Clarifies the Win
We started with a structured intake to capture must-haves (availability, on-camera presentation, communication responsiveness) and nice-to-haves (prior brand work, Florida local hire, familiarity with family-friendly commercial tone). Defining the success criteria upfront prevented back-and-forth later.
2) Precision Recruiting
Project Casting’s network spans hundreds of thousands of performers and creators. For this role, we focused on:
- Signal-rich profiles: verified credits, on-camera reels, and work history relevant to branded content.
- Local market filtering: to streamline logistics and minimize risk around travel or availability.
- Responsiveness scoring: candidates known for fast turnaround on messages and paperwork.
3) Targeted Marketing
We activated a micro-campaign that pushed the role to the right subset of our community. Instead of casting a wide net and drowning in submissions, we delivered a curated funnel—fewer, stronger candidates aligned with the production’s tone and speed.
4) Fast Vetting & Shortlisting
We reviewed reels, recent bookings, and communication history, then compiled a shortlist with editorial notes: strengths, tone, availability, and any red flags. This gave Bailey’s confidence to move quickly, avoiding the “let me get back to you” delays that kill momentum.
5) Frictionless Onboarding
Once Bailey’s selected Samantha Vethencourt, we handled onboarding: documentation, confirmations, and final logistics. Our process is designed to eliminate bottlenecks—talent knows exactly what to do, and agencies get exactly what they need, when they need it.
The 24-Hour Timeline
- Hour 0–2: Requirements captured, role brief finalized, distribution live to targeted candidates.
- Hour 3–6: Inbound applications reviewed; proactive outreach to pre-vetted talent.
- Hour 6–12: Shortlist delivered to Bailey’s with notes and reels.
- Hour 12–18: Selection confirmed; onboarding packet issued to talent.
- Hour 18–24: Documents finalized; call time and set logistics confirmed. Samantha Vethencourt booked and ready.
Result: One qualified, confirmed booking in under a day—no last-minute scrambles, no quality compromises.
The Outcome
Samantha Vethencourt successfully joined the Disney Springs video production, delivering the on-camera poise and brand alignment the project required. For Bailey’s, the outcome wasn’t just a single hire—it was proof that they could say yes to urgent, high-quality opportunities without overextending their internal team.
Key results:
- Time-to-hire: < 24 hours
- Operational load: Offloaded recruiting, vetting, and onboarding tasks
- Quality control: Brand-aligned shortlist with strong on-camera candidates
- Client trust: Bailey’s fulfilled a fast-turn, high-visibility booking with confidence
Why This Works for Agencies That Need to Scale
Agencies grow when they can accept more briefs without sacrificing service. Project Casting enables exactly that:
- Audience at the Ready Our community is active and responsive, with performers who understand branded, studio, and network expectations.
- Curation Over Chaos We don’t flood you with submissions. We narrow the funnel to candidates who match the tone, logistics, and professionalism your clients expect.
- Speed With Structure Our workflow is built like a product pipeline: standard intake, targeted distribution, ranked shortlists, and streamlined onboarding—so you can move quickly and stay organized.
- Reliability at Scale Whether you’re staffing one role or a dozen, the same process ensures predictable, repeatable outcomes.
For Talent: Legitimate, Paying, and Amazing Jobs
Project Casting is equally committed to the talent side of the marketplace. Our role is to connect real people to real work—safely and professionally.
- Legitimacy: Roles come from verified partners and established productions.
- Payment: We prioritize paid opportunities with clear terms, timelines, and expectations.
- Experience: Branded content, studio projects, and recognizable venues—like a Disney production at Disney Springs—help performers build meaningful credits that advance their careers.
The Samantha Vethencourt booking is a clear example: vetted opportunity, fast communication, professional set, and a credit that actually matters.
Lessons for Fast-Turn Productions
- Clarity Wins: A concise brief with non-negotiables lets us recruit with laser precision.
- Curate Early: A great shortlist saves more time than a great long list.
- Own the Handoff: Tight onboarding is the bridge between “you’re selected” and “you’re confirmed.”
- Communicate in Real Time: Momentum is a moat—quick decisions keep the best candidates engaged and available.
What This Means for Your Team
If you’re an agency juggling multiple briefs, tight timelines, or sudden client asks, Project Casting becomes your scaling function. You keep creative control and client relationships; we handle the talent operations layer—from recruitment to readiness—so you can say yes more often.
And if you’re a performer, this ecosystem is built for you, too: clear, legitimate, paying opportunities with recognizable brands and professional teams that respect your time.
Get Started
Whether you need one perfect performer by tomorrow or a roster for a multi-day shoot, we can help you move confidently—and quickly.
Agencies: Ready to scale your submissions and bookings? Get started at projectcasting.com/upgrade.
Talent: Create your profile, stay active, and watch for roles that match your skills and goals.
Project Casting bridges the gap between urgency and quality—so agencies can grow and talent can thrive.
