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Role (Overview of the Position)
We’re looking for a professional, proactive, highly organized Executive Assistant to play a key role in our growing team. You’ll be responsible for assisting our CEO with administrative duties such as making travel arrangements, overseeing itineraries, managing projects, coordinating events, answering phone calls, assisting in retail sales and playing a key role in our CEO’s success and efficiency in driving the company forward. This role is acting as the the right hand to the companies CEO and Creative Director which requires an individual with many skillsets and who is highly organized, attentive to small details and self motivated. If you love the idea of stepping into a versatile role and working closely with leadership, we want to hear from you! Please include an up-to-date resume and a cover letter of why you feel you’re the person for this role.
*Must be able to commute daily to the Nashville, TN studio as this is an in-office only position.
Responsibilities (Tasks Associated with the Role)
- Act as the main point of contact for the CEO
- Support CEO with meeting preparation and take notes
- Maintain Calendar and Scheduling for CEO – Gatekeeper
- Manage Email Inbox for the CEO
- Drive process creation for key CEO / EA processes
- Lead Special Projects
- Helping CEO Prepare for Meetings
- Proactively Evaluate and Manage the needs of the CEO
- Manage Travel that makes it low resistance and lightweight for the CEO
- Office Management – Maintain office supplies (paper goods, printer ink, coffee, etc.), manage cleaning service, organize and distribute mail, sort company mail – follow as needed, and other things that arise in office management
- Mentor and coach EAs around the company for other executives
- Other Duties Lined out as needed by the CEO
- Helping the CEO stay on his important habits and tasks
- Ensuring the CEO is working on the most important priorities at all times w/ a clear schedule to accomplish them.
- Helping the CEO identify opportunities to delegate things to other team members proactively
- Accompany CEO on key meetings and occasionally be in place of CEO on meetings
- Assist in customer service, retail service, and fulfillment services on an as-needed basis
- Assist in event management
- Assist in product development process responsibilities such as supply chain and factory communications
- And other responsibilities as needed
Results (Expected Accomplishments)
- Keeping a seamless and organized schedule for the CEO
- Maintain 24 hour response time or less for all emails asking for CEO reply
- Ensure 100% of meetings on CEO’s schedule have agendas (Outcome, Agenda, Output, who on call, etc.)
- Strive for 100% no conflicts on calendar and all resolved at least 48 hours prior (including personal events)
- Ensure consistent cadence for weekly communication
Requirements (Expected Proficiencies)
- Great at working with a team
- Experience supporting a high-level executive
- Possession of exceptional organizational skills and a strong attention to detail
- Superior written and verbal communication skills
- Able to maintain a high degree of confidentiality in all situations
- Proficient in Apple products, Google, Slack
- Ability to organize a priority-based daily workload
- Able to meet deadlines in a fast-paced, quickly changing environment
- A proactive approach to problem-solving with strong decision-making skills
- The ability to hold a conversation in both Spanish and English languages is a bonus, not a requirement
- Ability to travel domestically and internationally immediately upon hire
- Must be willing and able to work from the Nashville, TN offices
This job description is not all-inclusive and certain activities, duties, or responsibilities may be required of the employee as needed.
About Absolutely Ridiculous
Absolutely Ridiculous® was founded in 2021 by the award-winning artist “✘” as a creative endeavor reimagining sporting goods as functional art. ✘ combines ideas of art, fashion, luxury, music, pop culture, and sports.
Based out of Nashville, TN, ✘ is most known for his iconic artwork creating the Ice Cream Baseball Glove, a reimagined baseball glove that has challenged the way that we view sporting goods design and on-field self-expression. Chosen by Amazon as a 2022 winner of the NEXT Award for Emerging Sports, Music, and Entertainment Company of the Year, Absolutely Ridiculous is the fastest-growing sporting goods brand in the world as they transform the way the sport is played by providing unprecedented self-expression and creativity for fans and athletes alike of all ages, sexes, and nationalities around the world.
Absolutely Ridiculous