Position Overview: The Special Events and Wedding Coordinator will work with all “Front of House” aspects of the Farm kitchen and events. This position is responsible for ensuring exceptional experiences for Beach Plum Farm guests and takes an active role in coordination as a consistent presence during daily operations.

Duties & Responsibilities:

Farm to Table Dinner and Event planning, design and production while managing all project delivery elements within time limits
Liaise with clients to identify their needs and to ensure customer satisfaction • Gather information and negotiate contracts prior to closing any sales
Propose ideas to improve provided services and event quality
Organize facilities and manage all event’s details such as decor, food/ menu, entertainment, transportation, location, invitee list, special guests, equipment, promotional material, etc.
Creating and communicating a BEO to guest, as well as staff members
Organize and lead BEO meetings
Ensure compliance with insurance, legal, health and safety obligations
Ordering, organizing, and taking inventory of all alcohol purchased for special affairs permitted events
Applying, and updating ABC profile for Special Affairs Permits for special events or holidays
Placing orders with local purveyors, and planning arrival times/dates to ensure order arrives in a timely fashion
Trained in TIPS on how to properly manage/serve those purchasing alcoholic beverages
Cooperate with marketing and PF to promote and publicize event
Proactively handle any arising issues and troubleshoot any emerging problems on the event day
Conduct pre- and post- event evaluations and report on outcomes
Handling initial response to event inquiries and reservations questions
Work in tandem with the Cottage department daily to oversee the front desk and managing phones, providing concierge services to guests, etc.
Collaborating, pricing, and designing adult-based programs with partnering companies
Facilitates and promotes programs to publicize ongoing programs
Selling, organizing, and facilitating all weddings, and special private events
Planning, organizing, styling, and facilitating Cottage and corporate business events and retreats
Maintain complete knowledge of and comply with all departmental policies/service procedures/standards, including staffing.
Maintain positive guest relations at all times.
Must possess professionalism at all times and uphold Cape Resorts’ standards.
Other duties as assigned.

Event Types:

Weddings, Bridal Shower, Baby Shower, Special Birthday Parties, Farm to Table Dinner buyouts, etc.
Private Cottage gatherings, business retreats, corporate event
Collaborating on projects/ programs for guests staying at Beach Plum Farm (i.e. Rooted, cocktail classes, and wreath making classes)

Minimum Qualifications:

High school or equivalent education required. Bachelor’s degree preferred.
One to two years of events planning/coordination. Prior hospitality experience preferred.
All employees must maintain a neat, clean, and well-groomed appearance per Congress Hall standards.

This job description is not an exclusive or exhaustive list of all job functions that an employee in this position may be asked to perform from time to time.

Cape Resorts

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Job Details

Member since:

September 11, 2023