Reed Smith LLP

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

The Senior Business Development (BD) Manager will drive and implement the business development tactics for the firm’s global Emerging Technologies group. The group’s main areas of focus encompass cutting-edge work across areas such as artificial intelligence, transformative and disruptive technologies, data privacy and security, data governance, technology transactions, and data-related disputes and investigations

Working within the larger Marketing Department, this role will liaise across all practice groups, industry groups and task forces with a primary focus on identifying, pursuing, and winning new business opportunities, enhancing client relationships, and increasing market visibility and reputation.

This dynamic, driven and motivated professional will provide strategic and tactical support to drive revenue and brand awareness through a full spectrum of marketing and BD efforts including campaigns, content development, client targeting, pitches and events. This role supervises a Senior BD Exec in London and will engage with broader department resources as necessary – such as the events team, pitch team and campaigns team.

Essential Functions

Have a strong interest in, and develop a strong understanding of, the key areas identified for the emerging technologies group.
Work closely with key stakeholders to drive and execute the group’s business plan, taking a leading role day-to-day to ensure that priorities are executed efficiently and on a timely basis.
Identify new trends and developments which represent potential opportunities for the firm.
Develop strong working relationships and maintain a high level of day-to-day interaction with partners across the group.
Drive strategy for brand positioning efforts, including the management of strategic conference sponsorships, client presentations, seminars, and webinars.
Maintain a detailed appreciation of what Reed Smith has to offer – within the group and more broadly – for the purpose of pursuing cross-selling opportunities into clients and prospects.
Prepare tailored, compelling pitches and responses for new business opportunities and requests for information and proposals. Maintain pitch materials, experience lists, and case studies.
Working with Competitive Intelligence, analyze and identify industry trends, new business opportunities, and synergies with other practice and/or industry groups.
Maintain contributions and input related to attorney experience and client information into business development systems including CRM and Foundation.
Create and implement content strategy across digital platforms to convey consistent messages about the group and its experience, including the use of social media in consultation with the digital team. Develop and share key messaging internally to drive group awareness and collaboration.
Manage submissions for major awards and legal directories to further the awareness and positioning of the group; maintain repositories of group accolades and awards.
All other duties as assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College degree required.

Experience: Minimum of ten years of business development experience and demonstrated project management. Law firm or professional services experience preferred. Ability to interact and influence members of a large organization. Strong organizational and time management skills to handle competing deadlines and priorities. Self-motivated and capable of working independently.

Skills:

Strong computer skills, including proficiency in Microsoft Word, Excel, and PowerPoint.
Technologically savvy and able to quickly learn new database systems.
Extremely detail oriented, proactive, and self-directed with ability to independently manage and appropriately prioritize multiple projects and competing priorities under tight deadlines, sometimes with minimal oversight.
Able to demonstrate sound professional judgment and a high degree of poise and professionalism when interacting with internal and external contacts.
Comfortable establishing effective firmwide working relationships with individuals at all levels.
Possess, and be willing to continue to develop, strong organizational, project management and problem-solving skills.
Experience using social media to drive business and build a profile.
Able to work independently as well as part of a team, and be flexible in approach.

Other

Supervisory Responsibilities: This role will supervise a Senior BD Executive (based in London) and liaise with other junior team members as necessary.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

This executive assistant role is responsible for providing high-level, executive and confidential administrative support. This role will deliver value in the following ways:

An air traffic controller for the leader and the practice team;
An integrator connecting work streams that would otherwise remain siloed;
A communicator linking the practice team, clients and the broader organization.

Essential Functions

Specialized legal support leading to exceptional client service and practice support:

Calendar management and scheduling with meticulous attention to detail including: organizing travel schedule, meetings and related events, creating invitations for internal and client meetings and events to include all pertinent details (zoom links, locations, contact information), often liaising across time zones and multiple busy calendars; proficient in meeting planning, scheduling, and related logistics.

Liaise with internal and external clients and support services (e.g. IT, Travel, and Office Services as well as external vendors) on behalf of the attorney and the practice team as it pertains to scheduling of meetings, events and travel.

Proactively manage schedule and calendar with a forward-thinking approach. Exercise judgment as to priorities, use discretion and diplomacy to manage requests and help increase effectiveness through judicious calendar management and status reports.

Run point making travel arrangements, leveraging the Firm’s Travel Department, but overseeing all aspects of travel planning, logistics, details and execution, to attorney’s preferences, aiming to be efficient with the attorney’s time during business trips, and keeping client-related components of business trips at the forefront. Coordinate logistics with international clients and service providers of multiple time zones.

Track all follow-up requests (meetings, materials, deliverables).

Approach all client interactions, either in writing, by telephone or in person, with the utmost professionalism, as a representative of the attorney, the practice team and the Firm.

Prepare and/or disseminate schedules, notifications, agendas, minutes, and meeting materials. Proactively prepare or coordinate preparation of background materials and due diligence for meetings to ensure attorney is prepared for meetings, events and interactions.

Process New Business Intake forms promptly, ensuring timely follow up and assignment and communication of matter numbers. Maintain an ongoing status list of NBIs and new matters opened.

Work independently and also contribute as a highly effective member of practice team. Build and maintain an effective working relationship with personnel at all levels. Effectively manage communications with high-level internal and external constituents.

Contribute to success of the attorney’s financial and client growth goals.

Independently prioritize, research, and follow up on multiple incoming issues and concerns addressed to the attorney, including those of sensitive and/or confidential nature; recommend appropriate course of action, referral, and/or response.

Maintain Outlook contacts lists, promptly adding new contacts upon introduction to the attorney and keeping up-to-date as contact information changes.

Work in conjunction with Firm’s Business Center to ensure prompt processing of all expenses.

Process timesheets daily, drafting entries and following up as appropriate.

Provide on-call support including during evenings and weekends as needed.

Perform other duties assigned.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: Two years of college or equivalent experience required. College degree or equivalent experience is preferred.

Experience: Five plus years experience in a high-level administrative support position. Experience in a law firm or other professional services firm preferred.

Skills:

Expert organizational skills; top-notch time management skills; streamlined and polished communication style; problem-solving orientation; ownership of the role and the responsibilities; meticulous attention to detail; ability to remain calm and poised in times of high stress.

Additionally: Mastery of Microsoft Office suite, including ability to create PowerPoint presentations, Excel spreadsheets, and Word documents. Advanced Outlook skills including the calendaring and task functions. Facility with Zoom and MS Teams. Ability to handle confidential and sensitive matters professionally and with discretion. Ability to resolve issues quickly, effectively, and diplomatically and to make appropriate recommendations. Good decision maker, strategic thinker and proven ability to manage time, people and resources in order to meet deadlines. Demonstrated ability to take initiative, manage projects and handle multiple competing priorities. Flexibility and ability to adapt to constantly changing priorities.

Project management skills/training, a plus.

Other

Supervisory Responsibilities: None

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Physical demands commensurate with job duties.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: You will be required to work in the office at minimum 3 days per week. The details of your weekly schedule will be discussed further with your direct supervisor.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP

US Job Description

Firm Information

Reed Smith is a global relationship law firm with more than 1,700 lawyers in 30 offices throughout the United States, Europe, Asia and the Middle East.

Founded in 1877, the firm represents leading international businesses, from Fortune 100 corporations to mid-market and emerging enterprises. Its lawyers provide litigation and other dispute resolution services in multi-jurisdictional and other high-stakes matters; deliver regulatory counsel; and execute the full range of strategic domestic and cross-border transactions. Reed Smith is a preeminent advisor to industries including financial services, life sciences, health care, advertising, entertainment and media, shipping and transport, energy and natural resources, real estate, manufacturing, technology, and education. For more information, visit reedsmith.com.

Position Summary

Under general supervision and according to established policies and procedures provides legal/general support to the firm’s attorneys and their clients. Must be familiar with and observe the firm’s established policies and guidelines. Must maintain positive contact with attorneys (both the firm’s and outside counsel), support staff, clients and vendors. Observes confidentiality of client and firm matters. This position is not limited to the functions and skills listed on this description and responsibilities may be revised as needed.

Essential Functions

Litigation:

Excellent organizational skills and attention to detail.
Familiarity with case and/or project management is beneficial.
Experience with databases and litigation software packages a plus, i.e., Relativity.
Familiarity with document production and trial preparation is valuable, interest in or prior experience with labor and employment litigation cases a plus.
Familiarity with obtaining, reviewing, and indexing legal records and documents for litigation matters.
Interest in gaining experience with organizing and maintaining discovery files,
Ability to assist attorneys in preparing correspondence, documents, and pleadings:
Prepare deposition materials, including exhibits and summaries.
Become well versed in e-filing in State and Federal Court(s).
Ability to conduct legal research and comprehend Court rules.
Familiarity with preparing case materials for experts and witnesses.
Willingness to assist with trial preparation and attend trial.
Ability to work and learn independently and within a team setting;
Ability to calendar deadlines.
Excellent writing and proofreading skills; and
Ability and willingness to learn cite checking and blue booking skills, a plus.

Job functions included are not exhaustive and may be supplemented as necessary. Reed Smith reserves the right to revise or modify job functions at any time.

Requirements

Education: College Degree required.

Experience: Interest in labor and employment litigation a plus; General office skills required.

Skills: Excellent organizational skills. Must be extremely detail oriented. Effective oral and written skills. Proficiency in MS Excel and MS Word preferred.

Other

Pay Range: $52,000 – $68,000. This represents the presently-anticipated low and high end of Reed Smith’s pay range for this position. Actual pay may vary based on various factors, including but not limited to location and experience.

Supervisory Responsibilities: None.

Equipment To Be Used: Personal computer and other office equipment such as telephone, calculator, fax, machine, copier, scanner, etc.

Typical Physical Demands: Manual dexterity sufficient to operate standard office equipment.

Typical Mental Demands: Able to work effectively in a fast paced environment. Make judgment decisions and adapt to changing work situations. Grasp and apply new ideas. Communicate with various personalities at all levels.

Working Conditions: Works in typical office setting. Occasionally called upon to work hours in excess of your normal daily schedule.

Reed Smith offers a challenging work environment, business casual dress code and a total compensation package that includes a competitive salary, flexible benefits program, tuition assistance, and generous 401 (k) plan.

Reed Smith is an Equal Opportunity Employer. Reed Smith’s success depends heavily on the effective utilization of qualified people, regardless of their race, ancestry, religion, color, sex, age, national origin, sexual orientation, gender identity and/or expression, disability, veteran’s status, or any characteristic protected by law. As a firm, we adhere to and promote equal employment opportunity for all.

Reed Smith provides reasonable accommodations for persons with disabilities, including in the application and interview process.

Qualified candidates only. No search firms.
Reed Smith LLP