Marilyn Tana

Experience with Microsoft office suite of products, Word, Excel, PowerPoint, Project, SharePoint, Access, Teams. Utilized various computer applications and software packages to compile and develop information necessary for generating meeting minutes, reports, memoranda, and related materials State of New Jersey Division of Medicaid 2014-2024 Administrative Assistant • Prioritize and manage multiple tasks simultaneously. Anticipate and prioritize the Director’s needs and deadlines, proactively addressing needs to ensure timely completion of assignments. Exercise sound judgment in handling urgent matters and escalating issues as appropriate • Coordinate and manage executive calendars, including scheduling meetings, appointments, and travel arrangements, meet daily to review calendars, address conflicts, make judgements and recommendations to ensure smooth day-to-day engagements, and provide information needed for upcoming meetings • Arrange and coordinate meetings, conferences, and events, both internally and externally. Prepare and distribute meeting invitations, agendas, take minutes, and follow up on action items as necessary • Serve as the primary point of contact for the Director. Act as a gatekeeper, screening and prioritizing incoming calls, emails, and correspondence with external customers, suppliers, community leaders, and others as needed; draft and compose emails, letters, reports, and other documents on behalf of the Director • Organize and maintain physical and electronic files, documents, and records, ensuring easy access and retrieval when needed. Manage confidential and time sensitive information with urgency, discretion and integrity. Understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed Additional work experience provided upon request EDUCATION B.A., Organizational Management Eastern University 1997