Talent Casting Calls and Auditions

Thrill One Sports & Entertainment

Thrill One is a next-generation content company that lives at the nexus of sports, entertainment and lifestyle. The Parent company of Nitro Circus, Nitrocross, Street League Skateboarding (SLS) and Superjacket Productions (producers of MTV’s “Ridiculousness”), Thrill One is dedicated to creating mind-blowing action sports events and original content throughout the world, fueled by the most daring athletes, talent and brands in thrill-based entertainment. Thrill One also boasts the largest aggregate social audiences in action sports, with over 40 million followers across its multiple brand pages and channels. Each year, Thrill One produces over 50 industry leading live events across all continents to record breaking audiences and drives 50% of MTV’s gross ratings. This role provides a chance to be a crucial member of this exciting growth company. More information on Thrill One can be found here: https://thrillone.com/

Thrill One is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Position Summary:

We are looking for a highly organized and motivated Project Manager for Nitrocross. This role will work with the Nitrocross’ management to support their day-to-day administrative and operational needs, while also steering projects and ensuring alignment with the company’s strategic priorities. You will be the “glue” for Nitrocross, which requires a strong collaborator who will contribute positively to the team culture and create effective cross-functional relationships across Thrill One’s shared service model as well as third party vendors and partners. If this sounds like you, plus you thrive in a fast-paced environment and have a proven track record of driving results, we want to hear from you!

Duties/Responsibilities:

• Serve as a conduit between Nitrocross management, the larger team, and cross-functionally throughout the Thrill One organization. Increase alignment and speed of execution by providing feedback and insights to both sides.
• Contribute to team meetings by assisting with the production of materials and agendas, taking notes, and tracking action items.
• Track key project milestones and remain timeline-focused to ensure the team hits pertinent deadlines.
• Identify opportunities for process optimization and make recommendations to establish new and improve existing systems and processes.
• Attend and work live events as needed to host strategic guests and provide support to ensure a seamless event experience.
• Assist in research projects to identify prospective team, manufacturer and host city venue opportunities
• Process expense report reconciliations, credit card reconciliations, and assist with budget tracking.
• Work closely with the Travel Manager on various tasks including creating and distributing travel packages for production/event staff.
• Maintain team and competition documentation to ensure accurate records and cataloguing.
• Work closely with Executive Assistant to CEO & other Thrill One brands to maintain an accurate schedule of events.
• Liaise with third-party strategic partners, including but not limited to race teams, drivers, vehicle manufacturers and venues to ensure consistent flow of communication and two-way feedback of pertinent series updates.
• Help manage the contractor and vendor agreement process including compiling, preparing, and distributing agreements to contractors; tracking agreement execution status; distributing and managing fully executed agreements.
• Assist with contractor and vendor invoice approvals by obtaining appropriate department head approval and communicating with finance on approvals and payment requests.
• Support the broadcast and event production teams with event schedules and production workflow pre-event, during event and post event.
• Own and manage ad hoc projects as directed by Nitrocross management.

Education/Experience: 

• Bachelor’s degree preferred but not required.
• Minimum of 3-4 years related experience in a similar position.
• Must be highly proficient in Microsoft Office, Adobe, Zoom and Google Suite (Slides, Sheets, Docs, Forms).
• Strong interpersonal and communication skills, with the ability to interact and work effectively with personnel at all levels of the organization.
• Must have an extremely high work ethic.
• Must be highly organized, and detail-oriented, with strong organizational skills to manage the continuous workflow across multiple events and projects.
• A team player who is willing to take direction but can also work autonomously. 
• Excellent analytical and problem-solving skills.
• Remains calm and has a creative problem-solving mindset to handle unexpected challenges that may arise during events.
• The ability to work under pressure on competing responsibilities with resilience, discretion, diplomacy, and accuracy is essential.

Thrill One Sports & Entertainment

Introduction

Visium Resources has been asked to identify qualified candidates for this Administrative Assistant position. This position is a contract opportunity which is expected to be on-site 4 Days per week (Mon-Thurs.) in Glendale, CA for a duration of 18 Months. The pay rate would be between $25 – $29 per hour.

Summary

The Administrative Assistant will:

• Provide general administrative support including meeting coordination and notes, executive level memos, agendas, mailing support, and IT needs
• Work with our teams across Editorial, Sales, Marketing, Publicity, Production, BA, Legal and IP teams within the Publishing Group
• Research and help source global and DEI storytelling opportunities and talent
• Help create IP and franchise decks, presentations, pitches, one-sheets, and bibles, that detail story, character, product extension, publishing information, strategy and more.
• Create and keep updated the Catalog deck for pitches to entertainment partners.
• Organize and track Book-to-Screen industry news, trends, competitors and talent across publishing and film/TV including in-house options with entertainment partners
• Report Beyond-the-Screen industry news across merchandise (toys, games, licensing deals, fashion, etc.), digital and audio (podcasts, NFTs, metaverse, video games), franchise IP, and unique & live experiences (amusement parks, broadways, book clubs, etc.)

Required:

• Excellent calendar management skills, including the coordination of executive meetings.
• Strong knowledge of MS Office, including Word, Excel, (PowerPoint or Keynote) and Outlook Scheduling.
• Experience scheduling travel arrangements.
• Ability to work on multiple projects simultaneously.
• Must be well organized, detailed oriented and have excellent follow-through skills.

Preferred:

• Publishing experience or entertainment experience is nice to have but not required.

Visium Resources, Inc.

Executive Assistant

Shore Fire Media is looking for an experienced executive assistant with experience working with executives in senior leadership in the music industry to join our team in Brooklyn, NY. We’re looking for someone with excellent knowledge of the music and entertainment industry, and a proven track record in providing support to executive level staff.

What you have:

• Possess a high degree of responsibility and ability to be discreet with confidential and proprietary matters

• Exemplary writing and communication skills

• Knowledge and experience working with top music industry and media executives

• 5 or more years of music industry or entertainment experience

• Expert level with Zoom, Google Meet, Microsoft Teams, Microsoft Office, Google Calendar, iCalendar; Mac OS

• Bachelor’s degree

What you’ll do:

• Work closely with the executive to manage their calendar, making travel arrangements, schedule meetings, filing expenses, and clerical/administrative duties as directed

• Corporate and staff gifting

• Holiday and staff social event planning

• Other administrative: updating press and industry databases, prepare agendas and meeting recaps

• Hybrid remote and in-office schedule; work in a collaborative loft space in downtown Brooklyn with sweeping views of downtown Manhattan and NY harbor.

• Be a part of a supergroup of leading PR and marketing agencies with unique benefits including pet insurance, student loan assistance, and flexible quality time off

Benefits:

Generous benefits package includes medical, dental, vision, life insurance and disability, flexible spending account, 401k plan, student loan assistance, fitness reimbursement, commuter benefits, quality time off.

ABOUT SHORE FIRE MEDIA

Shore Fire Media represents musicians, talent, creators, athletes, entrepreneurs, businesses and brands at the forefront of their respective fields as well as some of the most exciting established and emerging voices in the arts, entertainment, culture and beyond.

From the Grammy’s coveted Best New Artist award to Fast Company’s “World’s Most Innovative Companies,” or People’s “Sexiest Man Alive” to Forbes’ “30 Under 30,” Shore Fire clients are universally acclaimed by some of the world’s most prestigious cultural institutions and sought-after media alike — winning awards as well as topping bestseller and critics lists. We have represented recipients of Academy Awards, Emmy Awards, Tony Awards, NAACP Image Awards, BET Awards, Golden Globe Awards, Soul Train Music Awards, CMA Awards, Stellar Awards, GMA Dove Awards, Kennedy Center Honors, Webby Awards, Peabody Awards, the Pulitzer Prize and over 100 Grammys — as well as inductees of various halls of fame, from the Rock & Roll Hall of Fame to the Naismith Memorial Basketball Hall of Fame. Shore Fire staff aspire to a level of excellence complimenting that of our clients and is widely regarded as a best-in-class communications agency — cited by publications like Billboard and Variety, and named to Observer’s annual list acknowledging the most powerful public relations firms regularly throughout the years.

Our company culture is focused on learning by doing and we have a strong history of promoting staff from within. Multiple current staff began at Shore Fire as interns or entry-level employees.

Shore Fire is devoted to being an equal opportunity workplace and committed to offering equal employment opportunities regardless of race, ancestry, national origin, gender identity, sexual orientation, age, religion, or disability.

We are unable to respond to candidates not chosen for an interview.

Shore Fire Media

JONESWORKS, a full-service marketing, public relations, and brand consultancy agency, is seeking an Executive/Personal Assistant in our New York office to support and report to our Chief of Staff & CEO.

The Executive Assistant/Personal Assistant must be extremely detailed and solution-oriented, have superior communication and organizational skills, as well as a strong desire to learn the business. Ideal candidates will have a dedication to excellence and very strong work ethic, as well as top notch time management skills.

Role & Responsibilities:

• Maintain and manage emails, phones and scheduling for a busy calendar, including setting (and re-setting) meetings, tracking meetings to-be-set, keeping a phone sheet, rolling calls, preparing itineraries, and ultimately keeping executives prepared, on time, and on schedule
• Manage all incoming calls in a polite and professional manner, field and roll calls, take thorough messages and direct accordingly
• Coordinate “special projects” and additional responsibilities as needed (i.e. event staffing, photo-shoots, red carpet coverage, etc)
• Perform personal tasks like running errands, making reservations, shopping and other ad hoc requests
• Coordinate all domestic and international travel arrangements, including but not limited to managing reservations, creating detailed trip itineraries with airline travel, ground transportation and hotel accommodations
• Organize, prioritize, and execute all projects from start to finish; manage timelines and ensure deadlines are met across high-priority, cross-functional projects; create and maintain detailed task lists and daily schedules
• Research and prepare background information needed for meetings
• Ability to identify problems early on and address them proactively
• Partner with Chief of Staff to manage employee/client birthdays and anniversaries, agency events, charity days, parties.
• Provide general office management including but not limited to ensuring office is organized and maintained in a professional manner, managing and ordering groceries and offices supplies
• Coordinate conference rooms and provide light catering as needed for meetings

Key Attributes:

• A passion for the entertainment industry – this is an assistant job, but we are an all-hands-on-deck kind of company, and you will be encouraged to contribute to the creative process
• Exceptional interpersonal, managerial, and verbal and written communications skills
• Organized with the ability to work efficiently and effectively while anticipating and addressing Chief of Staff & CEO’s needs
• Professional demeanor and high level of discretion required
• Ability to work strategically and collaboratively across departments
• Commitment and dedication to JONESWORKS success
• Proactive approach with a solution-oriented mindset in all settings

Qualifications:

• 5+ years as an executive and/or personal assistant at a talent agency, public relations firm, management company, or entertainment-adjacent company
• BA or BS in Communications, Marketing, Public Relations, or related field
• Ability to be solution-oriented, remain flexible, proactive, resourceful, and efficient while under pressure
• Strong work ethic, a thick skin and an ability to work in a fast-paced environment, a strong sense of team and willingness to collaborate
• Proficiency in Mac, Microsoft Office programs including Word, Excel, PowerPoint, and Outlook

Benefits:

• Jonesworks offers medical, dental, vision and 401(K), generous Paid Time Off packages, Summer Fridays, Extended PTO for December/January holiday, bonus incentives and other perks!
• Salary: $70k- 100K

***We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.***

JONESWORKS

ABOUT THREE SIX ZERO:

Three Six Zero is a global management and entertainment company at the forefront of music, film, television, digital content, and Web3. Our company is home to some of the world’s most prolific talent including Calvin Harris, Marcus Rashford, FKA twigs, Skepta, Will Smith, Jada Pinkett Smith, Jaden, Willow, Jason Statham, and more. Our offices are located in Los Angeles, London, Miami, and Tokyo.

THE ROLE:

Three Six Zero is seeking a first-class Personal Assistant to support one of our high-profile recording artists. This role will play a pivotal role in ensuring a smooth and efficient functioning of the household while providing comprehensive administrative, lifestyle and concierge support to the client and members of the household. Strong candidates will have experience working in a similar role providing 24/7 support to an executive or high-profile individual. Candidates must be local to Los Angeles and will be working out of the client’s home or office and will travel as needed. Evening and late night availability required- this assistant cover the hours of 6pm to midnight.

RESPONSIBILITIES:

• Heavy calendar management, scheduling and coordinating personal, social and professional appointments
• Serve as the primary point of contact on behalf of the client for household staff and members, the management team, business contacts, and all external parties maintaining credibility, confidentiality, and trust
• Send schedule daily and follow up with reminders to maintain the flow of the day
• Coordinate with teams internationally, working across multiple time zones
• Assist with meeting prep, agendas and dissemination of notes/action points
• Provide support for the client across all of their business
• Oversee the day-to-day operations of the household, inclusive of staff, vendors, housekeepers, chefs, etc., ensuring all tasks are executed seamlessly and efficiently
• Implement and maintain household policies and procedures to optimize efficiency
• Managing travel- creating itineraries, commercial/private flights, ground transportation, hotels, etc.
• Organize special events and gatherings, coordinating all aspects from invitations to logistics
• Manage household budgets, track expenses, and assist in financial planning and expenditure optimization
• Handle payments for household bills, vendors, and other related expenses
• Oversee property maintenance and repairs, coordinating with external contractors as needed
• Running miscellaneous errands for the household and client
• This role will likely travel with the client as needed

QUALIFICATIONS:

• 3-5 years’ experience in a comparable role in the entertainment or music industry
• Must have demonstrated experience and knowledge of the music industry
• Excellent interpersonal skills; comfortable interfacing with executives, associates, and other internal and external business contacts
• Must have flexible availability and willingness to cover the late night/evening hours
• Candidate must have the ability to work well in a dynamic and fast-paced organization and manage multiple tasks and conflicting priorities
• Ability to plan ahead and anticipate needs
• Excellent written and verbal communication skills
• Must be resourceful and have the ability to problem-solve independently when needed
• Advanced Microsoft Office and Google Suite skills
• Exceptional organizational and time management skills- Ability to work against deadlines, independently manage workload, be adaptable, and highly flexible
• Attention to detail and timely follow up
• Familiarity with property management and project coordination
• Flexibility in working hours, including weekends and evenings
• Demonstrated ability to handle sensitive issues and maintain complete confidentiality
• Capable of writing reports and business correspondence
• Excellent organization, prioritization, and time management skills
• Must have access to reliable transportation

Three Six Zero

Executive Assistant – Creative Firm ($80k-$90k)

Rapidly growing creative company with a fast-paced, entrepreneurial culture is looking for a sharp and driven Executive Assistant to provide “right hand” support to a top executive.

This is a high touch role and will require exceptional problem-solving skills, a keen eye for detail, and the ability to handle competing priorities with confidence and discretion.

Responsibilities:

• Serving as an effective gatekeeper, filtering communications and prioritizing action items to maximize the executive’s time
• Managing complex calendars, scheduling meetings and calls, and coordinating meeting logistics
• Booking travel arrangements, including flights, hotels, and ground transportation
• Preparing and distributing agendas, presentations, and other materials
• Generating expense reports
• Coordinating gifting needs
• Handling heavy phone calls and correspondence
• Liaising with high-profile clientele and business contacts
• Assisting with ad-hoc special projects and admin tasks

Kindly note, the firm is operating on a fully remote schedule, with required flexibility to attend evening & weekend events and monthly meetings in Los Angeles.

Perks include: a competitive base salary ($80k-$90k, DOE), bonus, commission potential, benefits, an incredible work culture, and the chance to work with a team of passionate and creative colleagues.

Qualified applicants must have prior administrative experience supporting very busy professionals, ideally from a talent agency or within entertainment.

Submit your resume today if interested, as the right individual will be hired ASAP!

J.R. Berry Search Group, Inc.

pepper is looking for an experienced and passionate executive assistant to provide day-to-day and project-based administration and operations support to our CEO, with a trickle down to executive and key project leaders. This is a great opportunity to join a growing team and work on cutting-edge business issues in an exciting, fast-paced and creative environment. This role is focused on identifying, anticipating, and creating solutions with ease to facilitate peak performance and quality of service to our clients. We’re looking for a highly organized, professional and self-motivated individual who is able to think critically, react quickly, get ahead of needs, and work productively to complete essential tasks related to scheduling, legal, administrative, accounting, production and general business operations. Seeking a confident task manager with a high EQ who approaches both relationships and productivity with the utmost professionalism, and prides themselves on developing implicit trust with direct reports and colleagues in order to get the job done without waiting to be tasked. While this role may appear rooted in the “small stuff,” this key player understands their integral contribution to the bigger picture, and that their ability to navigate priorities across multiple work streams and support collective teams in job completion with an unflinching and consistent work ethic is ultimately what nourishes the success and growth of our agency from the very seed. 

On a typical day, you will:

• Schedule meetings and conference calls with internal and external parties, create meeting agendas and circulate meeting materials
• Manage multiple busy calendars and balance appropriately 
• Provide administrative support with various projects in both the development and production stages
• Support with creation, filing and execution of standard contracts for various vendors  
• Create and distribute deal memos for artists bookings 
• Support with accounts payables & payment remittance communications 
• Manage all relevant paperwork for new business and bidding across all departments 
• Liaise between internal business partners and client teams during contract development and negotiation
• Update legal and accounting trackers 
• Prepare written communications to internal and external contacts with an emphasis on context and confidentiality
• Regularly prepare and distribute communications to the entire team on various topics
• General office duties, including receipt filing and reconciling expense reports
• Other miscellaneous tasks assigned by executives

In this role, you will be expected to:

• Prioritize & manage multiple projects simultaneously, and follow through to completion
• Maintain knowledge base of resources, develop industry best practices, process improvements, and conduct related compliance trainings
• Maintain and update internal resources for onboarding and team-specific trainings
• Monitor changes to government guidelines and/or regulations
• Monitor usage and expirations for talent and photography
• Optimize data management and filing processes 
• Maintain team discretionary spending budget and coordinate its allotments with management
• Assure discreet handling of all company business

JOB REQUIREMENTS

• 3 years + experience supporting at a senior management/executive level
• Excellent communication skills, written and verbal
• Self-motivation and problem-solving attitude in fast-paced, deadline driven environment
• Exceptional organizational, prioritization, and time management skills and a strong attention to detail
• Ability to collaborate with various teams and facilitate decision making based on collective team input
• Working knowledge of AICP Standards of Photo and Motion Production and universal bid forms 
• Working knowledge of copyright, trademark, and licensing in the area of entertainment or advertising law with particular emphasis on digital and influencer marketing
• Understanding of Social Media platforms and Influencer/Creator Agreements
• Familiarity and comfort with advertising and media agreements and business terms
• Understanding of content production process, especially with rights, clearances and SAG
• Working knowledge of production accounting and entertainment payroll
• Experience working at a startup, especially a media company or artist representation agency

BENEFITS

• Medical, Dental and Life
• 401K 
• Generous PTO 

pepper

Job Title: Executive Administrative Assistant

Location: South Jordan, UT

Type: FullTime

The Purpose of Your Role

The OCD and Anxiety Treatment Center, a behavioral health organization seeking an experienced administrative assistant to work with the President and COO of the organization. The qualified candidate will exemplify a happy and positive disposition while having outstanding organizational, project management and communication expertise. The candidate will possess strong interpersonal skills while leveraging tact and diplomacy.

Responsibilities

• Calendar management
• Project management
• Meeting notes and action items
• Travel and Entertainment expenses
• Microsoft office, especially PowerPoint presentations
• Vendor negotiations
• Research
• Proactive, positive, and a ‘can do’ attitude
• Identifying with the mission of saving clients lives
• Supports the executive in his volunteer community work
• Light travel
• Adheres to all company policies and procedures
• Other duties as assigned

The Skills And Expertise You Have

• High school diploma or equivalent
• 2+ years of experience supporting C-suite level leaders in a fast-paced environment
• Strong written and verbal communication skills
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Attention to detail
• Proficient knowledge of computers, including Microsoft Word, Excel, and other computer software
• Accurate and efficient electronic data entry
• Must be punctual and maintain excellent attendance
• Organized, detail-oriented, takes the initiative, and completes job responsibilities independently
• Multitask, problem-solve, interpersonal skills, and strong written and verbal communication skills
• Thrives in a changing work environment, including inside, outside, and loud noise level

Preferred Qualifications

• Bachelor’s Degree in Marketing, Business, or a related field

Experience using a CRM software
Crescentia Global Talent Solutions

Woods & Co Recruitment has partnered with the premier real estate law firm in New York in their search for an Executive Assistant. Boasting one of, if not the largest real estate practice group in New York, this firm has a reputation across the city as your ‘go-to’ firm for any commercial or residential real estate disputes.

As an Executive Assistant you will be a self-starting, organized individual with the capability to support the day to day needs of 7-8 partners. Ideally, you will have worked in a law firm environment before and had 1-3 years experience.

What’s in it for you?

• $75,000 – $85,000 + Comprehensive Benefits Package
• Midtown Manhattan Location
• Work for the largest real estate focused firm in the city
• 4 days in office, 1 day from home
• Supportive, collaborative environment
• Career growth opportunities

What do you do?

• Provide administrative support to 7-8 partners as required
• Answer, screen and direct phone calls for attorneys
• Draft and submit new engagement letters
• Formatting documents such as; Table of Contents, Table of Authorities, Page Numbers etc
• Data and time entry
• LinkedIn Management
• Task management
• Travel & Client Entertainment bookings and management
• Adhoc administration duties as required

What do you need?

• 1-3 years in a similar role in a law firm will be highly regarded
• Demonstrate a clear ability to prioritize projects
• Critical thinking
• Excellent written and verbal communication skills
• Expertise in Microsoft Office, Windows 10 and Adobe is required
• Strong organizational skills

If you’re as passionate about this position as we are then feel free to apply now! We are interviewing immediately! To find out more about this position please reach out to Zach at [email protected].

Woods & Co Recruitment is committed to creating a diverse, equitable, and inclusive workforce that values and celebrates all backgrounds and experiences. We are an equal-opportunity employer and do not discriminate on the basis of race, religion, color, nationality, gender identity/expression, sexual orientation, age, marital status, veteran status, or disability.

Woods & Co

Career Group Companies is looking for an ambitious and dedicated Administrative Assistant to join our growing team in Brickell, Miami!

This is an opportunity for someone to learn the ins and outs of recruiting and join a Talent Acquisition training program. You will assist with managing talent and accounts for the nation’s leading brands ranging from startups and beauty to venture capital/private equity to VIP Entertainment and celebrities, health & wellness, fashion and many other industries! This is an amazing position for someone who thrives in a fast-paced and collaborative environment to cultivate your career.

Responsibilities:

• Create job descriptions and postings
• Source active and passive candidates using a variety of recruiting tools and techniques
• Maintain accurate and up-to-date candidate information
• Reach out to and follow up with existing candidates in our internal database
• Conduct phone screens and virtual interviews
• Pitch jobs to appropriate candidates and submit accordingly to clients
• Coordinate, confirm, and coach candidates for client interviews
• Perform candidate outreach, solicit feedback, and conduct debriefs
• Handle reference checks
• Keep informed of new sourcing strategies

Who We Are Seeking:

• Bachelor’s degree
• Happy working onsite with a dynamic and collaborative team
• At least 1-2 years of corporate administrative experience
• Interest in learning recruiting
• Excellent written and verbal communication skills
• Confident, engaging, and professional communication and interpersonal skills
• Ability to thrive in a deadline-driven, detail-oriented environment
• Proficiency in MS Office Suite; familiarity with sourcing and recruiting tools such as LinkedIn, Monster, CareerBuilder, etc. a plus

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Career Group