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If you are an experienced and professional personal assistant that is looking to be a part of a company that sits in a category all its own, then this is your next great career opportunity!
Help manage the day-to-day activities and house operations of a high-profile family where every day is different, and trust and discretion are truly valued!
Govig – Your #1 full-service recruiting firm and your access to the best opportunities available has been exclusively retained by a top company in the entertainment industry to identify their PERSONAL EXECUTIVE ASSISTANT to the Owner/Executive Chairman.
Who they are.
Our client is the oldest and largest privately owned and operated company in the industry, with locations across the southwest. They are a renowned leader in quality, innovation, presentation and guest satisfaction. Along with their own program to support the not-for-profit sector, they have given back to the community by partnering with multiple non-profit organizations nationwide.
About the Position.
The Personal Executive Assistant will provide administrative and personal support to the owner/executive chairman. Responsibilities will include but are not limited to:
- Provides advanced personal and administrative support including answering phones, taking detailed messages, copying, scheduling, dictation and transcription, filing, faxing, emailing, ghost-writing correspondence as required, ordering supplies, processing invoices, mail opening and sorting, and coordinating business travel.
- Manages personal properties to include scheduling home maintenance/repairs, liaison with house staff, taxes, etc.
- Provides personal support including retrieves messages and faxes to home daily, party planning and coordinating vendors, running errands, researching, planning and assisting family and friends.
- Manages calendar to coordinate personal schedule and company meetings and events/appearances.
- Coordinates, plans and books all travel (including family/guests traveling together). Manages timeshares.
- Maintains and reconciles travel point accounts including hotels, airlines, and credit cards.
- Keeps executive leadership apprised of personal travel. Ensures owner/executive chairman is on time and prepared for company meetings and events/appearances.
- Maintain personal vehicles to include insurance, registration, etc.
- Maintains personal family donations including charitable and gifting.
- Manages gifts, message for personal and family contacts’ birthdays, special occasions, etc.
- Prepares meeting agendas and minutes.
- Coordinate personal accounting with outside firm.
- Review, sort, handle personal mail.
- Maintains database of all personal contacts.
What you need. To be successful in this role, the Personal Executive Assistant will have:
- High School diploma/GED and 15+ years of experience as a high-level personal executive assistant. Some college preferred.
- Dog lover
- Exceptional guest service skills a must.
- Diplomacy with other managers, peers and coworkers.
- Microsoft Excel, Word, Outlook, internet research. Access, PowerPoint, ACT! Database and Publisher preferred.
- Excellent written and verbal English communication skills.
- Able to work independently and/or cohesively with a team.
- Organized and detail oriented.
- Able to multi-task with efficient time management.
- Sets high standards for self while maintaining company standards, policies, and procedures
- Communicates effectively in writing and verbally to all levels of the organization and personal contacts.
- Maintains a professional attitude and demeanor. Demonstrates unimpeachable integrity and accountability. Communicates professionally in all circumstances.
- Maintains a professional working environment while setting a positive and professional example.
Have we sparked your interest? Ignite your career and apply today for a confidential conversation!
Govig & Associates